Program Administrator, k2i

MDA; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

York University’s Lassonde School of Engineering hosts the k2i academy, seeking a Program Administrator to coordinate logistics for STEM/STEAM programs across schools, libraries and partners. You will assist in scheduling, registrations, materials planning, and program evaluation.

The role requires a university degree in science, engineering, or math (or 4 years of recent related experience) and strong budgeting, writing, and collaboration skills, with GTA travel to Keele/Markham campuses.

Qualifications

• Two years of STEM outreach experience required.
• Experience coordinating scheduling, participant registrations, events and budgets.
• Experience selecting and procuring STEM/STEAM learning resources.
• Experience creating and maintaining complex registration processes and databases.

Responsibilities

• Coordinate program scheduling, participant registration, event logistics and materials planning.
• Support pre- and post-program evaluation and reporting.
• Manage collaboration with school boards, educators and community partners.
• Assist in budgeting and procurement for large programs.
• Build professional relationships with internal and external collaborators.

Skills

STEM outreach

Project coordination

Budget tracking

Communication

Social media

Independent work

MS Office

EDI awareness

Education

University degree or 4 years experience

Tools

Registration databases

MS Office (Word/Excel/PowerPoint)

Job description

YUSA-1: This posting is now open (extended/external). All interested persons may apply. Preference will be given to employees in YUSA2 who have applied within the first 5 days from the open (extended/external) posting date

Purpose:

The k2i academy, in the Lassonde School of Engineering ('School'), is an innovative ecosystem of thought leaders and partners focused on bringing Science, Technology, Engineering, Arts and Math (STEAM) experiences to youth, educators and communities, through the lens of equity, diversity and inclusion. k2i academy designs innovative programs that address systemic barriers to Science, Technology, Engineering and Math (STEM) post-secondary pathways, enabling students and diverse groups who are underrepresented in STEM professions, including Women, Black and Indigenous Youth, to explore and access various opportunities. The k2i academy is committed to building sustainable STEAM programs that engages diverse learners and provides equitable and inclusive program design(s) with the objective to diversify the STEM profession â?? from kindergarten to industry. The Program Administrator, k2i role will work with the k2i administrative team in coordinating all program logistics. The role will work with internal and external partners, such as, school boards, schools, educators, STEM/STEAM community organizations, government organizations, etc., to assist in the development and implementation of a variety of programs. The role will work closely with the Programming Officer, k2i, to support the administrative coordination of k2i activities related to program design and delivery. The role will collaborate with the Programming Officer, k2i to support k2i operational functions including, scheduling, materials planning, program registration, and pre- and post-program evaluation for the successful delivery of k2i programs. The role will align to the vision, mission, values and strategic direction of k2i academy, the Lassonde School of Engineering and York University. The k2i academy is committed to building long-term, sustainable engagements with diverse, innovative partners to create equity‑focused K‑12 STEM educational experiences. The program(s) developed by the k2i academy will be intentionally designed to reflect equity, diversity, and inclusion and connect with community partners to include diverse perspectives.

Education:

University degree in a science, computer science, engineering, or math discipline or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

• Two (2) years' recent experience working in STEM and/or STEAM outreach programming.
• Experience coordinating program scheduling, participant registration, event logistics, materials purchasing and budget tracking of large, complex programs in collaboration with a wide range of internal and external collaborators is required.
• Experience with the selection and procurement of STEM and/or STEAM learning resources is required.
• Experience creating and maintaining complex registration processes and databases is required.
• Strong project and budget tracking and facilitation of collaborative teams is required.
• Experience with reviewing and editing funding and/or grant proposals is considered an asset.

Skills:

• Advanced writing and communication skills.
• Strong attention to detail.
• Efficient organizational, project management and time management skills.
• Demonstrated ability to show initiative and problem solve.
• Ability to manage conflicting demands and work well under pressure.
• Demonstrated ability to handle confidential data.
• Proven ability using digital tools, such as program registration, survey systems and database systems.
• Demonstrated ability to build professional relationships across associates and be responsible for collaborators requests.
• Skilled at using social media platforms including X (formerly Twitter), Facebook, Instagram, and LinkedIn.
• Demonstrates a strong understanding of equity, diversity and inclusion (EDI).
• Ability to work independently.
• Advanced MS Office skills (Word, Excel, and PowerPoint).
• Regular travel within the GTA will be required to support the operational delivery of programming at the Keele and Markham campuses, in schools, public libraries and attend off‑campus events.

Additional Notes:

This position requires the successful candidate maintain a valid Driver's License and a produce a satisfactory Driver's Abstract. The successful candidate would have to provide proof of a valid Driver's License and a satisfactory Driver's Abstract upon being hired. Please note: This position requires the candidate to produce verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Please note: This position requires the candidate to produce a Vulnerable Sector Check satisfactory to the University prior to commencement of employment.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment. York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.