Program Administrator - 36 Month Appointment (Hybrid)

McMaster University; Hamilton; Hybrid; CAD 40,000 - 57,000; Full time

Job summary

McMaster University is seeking a Program Administrator for a 36-month appointment at Central Campus. The position is hybrid, full-time, with a salary grade of 7 and a hourly wage of 29.26 to 41.19 CAD.

The role focuses on coordinating day-to-day operations for the Centre for Research on Community-Oriented Entrepreneurship (CRCE), managing budgets, and supporting research, student, entrepreneurship and community initiatives.

Qualifications

• Bachelor’s degree in a relevant field.
• Requires 3 years of relevant experience.
• Experience coordinating academic, research or community events.

Responsibilities

• Coordinate multiple projects and priorities, supervise and support student Research Assistants.
• Monitor key deadlines and serve as a central point of coordination between CRCE leadership, researchers, students and external partners.
• Develop estimates of time, resources, and budgets for various program activities and events.
• Develop the program budget for review and approval.
• Implement and maintain the program budget. Create financial projections and makes adjustments to the program budget throughout the fiscal year.
• Promote the program to visitors and representatives both internal and external to the University. Represent the program at various recruitment events.
• Create content for the program website. Update information and maintain the website.
• Plan and coordinate arrangements for annual events and meetings.
• Input financial and other information required to process payroll.
• Update and maintain student records and databases.

Education

Bachelor’s degree in a relevant field

Job description

Program Administrator - 36 Month Appointment (Hybrid)

Regular/Temporary

Temporary

Location

Central Campus

Open Date

2026/10/22

Job Type

Limited Term (>12 months)

Close Date

2026/10/29

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Full/Part Time

Full-Time

Salary Grade/Band

Grade 7

Salary Range

$29.26 - $41.19 (hourly)

Job Code

JD0752

Existing Vacancy

Yes - Newly Created Position

Contract Duration

36.1 Months

Target Number of Openings

1

35

Schedule

Bachelor’s degree in a relevant field of study.

Requires 3 years of relevant experience.

The Centre for Research on Community-Oriented Entrepreneurship (CRCE) is seeking a highly organized and adaptable Project Administrator to coordinate the Centre’s day-to-day operations and support its research, student, entrepreneurship and community initiatives. Reporting to the CRCE Director/designate, the incumbent will coordinate multiple projects and priorities, supervise and support student Research Assistants, monitor key deadlines and serve as a central point of coordination between CRCE leadership, researchers, students and external partners.

Job Summary:

Accountable for developing, implementing, and maintaining the efficient operation of an academic program or department. Responsible for providing overall administrative direction including coordinating all aspects of the program such as curriculum administration, implementation, promotion, recruitment, admissions, resource management, and financial management. Requires independent decision making within a delegated area of authority and the exercise of leadership in the management of support services

Purpose and Key Functions:

• Provide administrative direction regarding the goals and objectives of the program by examining, reviewing, and assessing long-term and immediate needs.
• Identify and analyze problems with the program and prepare recommendations for review and approval by the program Director.
• Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
• Advise registered and prospective students of program options and requirements which requires maintaining knowledge of course and program curriculum.
• Counsel students to ensure that they understand that course and program selections adhere to established academic, prerequisite, and graduation requirements.
• Assess student priority for limited registration in courses and provide suitable alternatives to meet degree requirements.
• Provide students with information regarding program policies and information about program requirements.
• Use existing admissions criteria to assess program applications and determine which applications are declined admissions and which are eligible for acceptance.
• Review and evaluate academic records to ensure students are eligible to continue in and graduate from the program.
• Investigate questions and resolve problems concerning program, curricula, and admissions.
• Act as a mediator between faculty and students when dealing with various issues, including but not limited to, special accommodations, scheduling conflicts, grades.
• Gather and compile information required for a variety of documents and reports, including but not limited to, program accreditation, enrolment, and degree audits.
• Develop estimates of time, resources, and budgets for various program activities and events.
• Develop the program budget for review and approval.
• Implement and maintain the program budget. Create financial projections and makes adjustments to the program budget throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Develop marketing and advertising brochures for a variety of purposes, functions, and events.
• Promote the program to visitors and representatives both internal and external to the University. Represent the program at various recruitment events.
• Create content for the program website. Update information and maintain the website.
• Survey and monitor academic programs offered by competing institutions and conduct research into pedagogical practices.
• Conduct student surveys to ensure that academic programmes are meeting the needs and objectives of both the student and the program.
• Prepare and deliver presentations.
• Facilitate meetings with, including but not limited to, program stakeholders and student groups.
• Plan and coordinate arrangements for annual events and meetings.
• Source pricing information and independently makes decisions regarding the purchase of equipment and supplies for the program.
• Input financial and other information required to process payroll.
• Update and maintain student records and databases.

Supervision:

• Provide direction to others in how to carry out work tasks.
• Ensure adherence to quality standards for short-term staff and volunteers

Assets:

• Experience working within McMaster University or a university-based research, entrepreneurship or innovation centre.
• Experience coordinating research projects, grants and/or research ethics activities.
• Experience supervising or coordinating undergraduate Research Assistants.
• Experience with entrepreneurship, incubator or community-oriented programming.
• Experience demonstrating a commitment to humanitarian, community development or social impact work, reflected through relevant professional, volunteer or extracurricular experience.
• Experience coordinating academic, research or community events.
• Experience managing websites, social media, communications or digital project tools.
• Familiarity with community-oriented entrepreneurship or social innovation.
• Previous experience supporting CRCE, Reframery or a comparable research and entrepreneurship initiative.
• Experience programming with Base44 or similar AI-assisted application development platforms.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [e-mail] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.