Production Office Coordinator

Sony Imageworks; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

Sony Pictures Imageworks is seeking a Production Office Coordinator in Vancouver to support the production team. This role involves managing schedules, overseeing events, and mentoring Production Assistants. The ideal candidate will possess strong organizational and communication skills, with experience in a fast-paced environment.

Benefits

Healthcare

Tuition reimbursement

RRSP's

Sick and Vacation leave

Qualifications

• Experience managing schedules using Google Calendar.
• Ability to work under pressure in high-stress situations.
• Strong interpersonal skills for daily interaction with clients and team.

Responsibilities

• Manage daily meeting schedules and communicate with clients.
• Oversee planning and execution of project events.
• Mentor Production Assistants across multiple locations.

Skills

Communication

Multi-tasking

Problem Solving

Event Planning

Tools

Google Calendar

Google Suite

SpaceIQ

Job description

Sony Pictures Imageworks Canada Inc.



1285 W Pender St Vancouver, BC V6E 4B1



Project based, Full Time



Language in work environment - English



Benefits per company policy: include healthcare, tuition reimbursement, RRSP's, Sick and Vacation leave, standard increases as applicable



Sony Pictures Imageworks is seeking a Production Office Coordinator to join our team in our Vancouver location!



Summary:



The Production Office Coordinator (POC) reports directly to the Production Department Manager. The role supports the entire production team, but directly supports the project's Digital Production Managers, and Producers. In this role you will be responsible for managing the entire project's meeting schedule, overseeing the organization of the projects Craft Services and Events, and helping orient and mentor the project's Production Assistant(s) across 3 locations.



This position is located in Vancouver, British Columbia, Canada. Please note this position is expected to be in the office the majority of the week, with the option to work from home on an as needed basis.



What you'll be doing:

• Managing the project's daily meeting schedule using Google Calendar. This aspect of the role is pivotal in keeping the production moving forward.

• Working closely with the Digital Production Managers and Producers and client to set and plan the weekly/monthly projects meeting schedule.

• Communicating schedule conflicts/meetings between the Client and Production Management teams.

• Daily Client communication in a timely and professional manner.

• Help facilitate client visits. Including but not limited to: Events, social engagements, seating in office, and available for ad hoc client needs.

• Set up sweatbox or review rooms.

• Facilitating and projecting the project's production needs such as craft service, urgent meetingsEvent management. You will be responsible for overseeing the planning and execution of the project's events from beginning to end. This will include events like happy hours, show breakfasts, and other special events.

• Overseeing Craft Services. You will be responsible for overseeing the planning and execution of the project's craft services with the Production Assistants.

• Managing the Craft Service budget

• Managing and mentoring the project's Production assistant(s) in 3 locations. You will be setting goals for this team, managing their overall tasks and workload, and making sure things run smoothly.



What we need to see:



Technical and Operational Skills:

• Manage standard administrative tasks within the production office (printing, scanning, setting up meeting rooms).

• Ability to sweatbox or review rooms effectively, and know who to contact in case of technical issues. If remote, know the process for remote connection.

• Have experience with Google Calendar. The role is heavily responsible for booking/setting up meetings, so knowing how to create events, move events, and add/remove people to meetings is crucial.

• Have a basic understanding in: Google Suite tools, event planning, expense reporting, and working within set budgets

• Have some knowledge and or/ability to learn office space planning tools such as SpaceIQ for in office planning/seating.

• Have the ability to learn proprietary software for tracking, scheduling, and data input.

• It's an asset, but not required to have previous experience with CANVA.

• It's an asset, but not required to have previous experience with the CG/VFX pipeline.



People and Self-Management Skills:

• Have a positive attitude, and work under pressure effectively in high stress situations.

• Have the ability to multi-task and work in a fast-paced environment.

• Be adept at addressing time-sensitive queries.

• Be proactive.

• Be able to adapt to sudden changes in schedules and priorities.

• Have strong interpersonal and communication skills, as this role interacts daily with a wide variety of people on the project, at the facility level, and with the Client and external Vendors.

• Have the ability to problem solve, see the bigger picture, and essentially play tetris with the projects daily/weekly/monthly calendar.

• Need to be able to proactively schedule pertinent meetings and flag any conflicts or urgent issues within the project's meeting schedule.

• Needs to be able to work in a team environment, be highly collaborative but also be extremely self-motivated and be able to work independently.



The anticipated base salary for this position is $20.25-$24.50/hr per year. Benefits are per company policy: which include healthcare, tuition reimbursement, RRSP's, Sick and Vacation leave, standard increases as applicable. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.



We value unique perspectives, and want diverse, unique talent to work with us. We encourage candidates from all identities to apply.



Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, national origin, disability, age, sexual orientation, gender identity, or other protected characteristics.



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