Production Coordinator

Lionsgate Entertainment Corp.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health and dental coverage with Health

Group RRSP with employer match

Film screenings and industry events

Job summary

Lionsgate Canada is seeking a Production Coordinator to support day-to-day coordination and administration across our television slate. The candidate will help keep productions, deliverables and stakeholders organized and on track, with strong communication and follow-through.

The role requires proactive, resourceful teamwork and the ability to anticipate needs, manage budgets and maintain documentation across Production, Accounting, Finance, Business Affairs, Legal and Post-Production.

Qualifications

• Minimum 1 year of experience in film and/or television production, production coordination or production administration.
• Strong organizational and administrative skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Provide day-to-day coordination and administrative support to the Production Manager and Head of Physical Production.
• Maintain production schedules, calendars, trackers and production documentation.
• Track key production dates, milestones and deliverables; follow up with stakeholders.
• Coordinate production meetings and prepare materials; take notes and track follow-up items.
• Assist with gathering and organizing production information from producers, teams and departments.
• Support budgeting, cost reports and financial documentation; escalate discrepancies.
• Coordinate information flow between Physical Production, Accounting, Finance, Business Affairs, Legal and Post-Production.
• Assist onboarding of key production personnel and collect needed information.
• Obtain and organize vendor, facility and equipment information and quotes.
• Maintain records on locations, incentives, insurance and related docs.
• Track production agreements, rights and clearances; coordinate with Legal and Business Affairs.
• Assist with post-production scheduling and delivery requirements.
• Maintain documentation on union/guild requirements, health and safety and company policies.
• Coordinate distribution of materials and updates; keep electronic files organized.
• Flag upcoming deadlines and potential issues; communicate with Production Manager.
• Facilitate information sharing between internal departments and external partners.
• Provide general production and administrative support as required.

Skills

Organizational skills

Administrative skills

Attention to detail

Communication skills

Multitasking

Deadline-oriented

Interpersonal skills

Microsoft Office

Budgeting basics

Tools

Microsoft Office Suite

Movie Magic Budgeting

Movie Magic Scheduling

Job description

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The Production Coordinator will support the day-to-day coordination and administration of physical production across Lionsgate Canada’s television slate.

The ideal candidate will be proactive, resourceful and collaborative, with strong communication skills, excellent follow-through and the ability to anticipate needs and help keep productions, deliverables and stakeholders organized and on track.

Key Responsibilities

• Provide day-to-day coordination and administrative support to the Production Manager and Head of Physical Production across assigned television productions.
• Maintain production schedules, calendars, trackers, contact lists, status reports and other production documentation.
• Track key production dates, milestones, deliverables and outstanding items and follow up with internal and external stakeholders as required.
• Coordinate production meetings, including scheduling, preparing and circulating materials, taking notes and tracking follow-up items.
• Assist with gathering and organizing production information from producers, production companies, production teams and internal departments.
• Support the organization and tracking of production budgets, cost reports, cash flows and other financial documentation, escalating questions or discrepancies to the Production Manager.
• Assist with the coordination and flow of information between Physical Production, Production Accounting, Finance, Business Affairs, Legal and Post-Production.
• Support the onboarding of key production personnel by coordinating information, documentation, contact details and other administrative requirements.
• Assist with obtaining and organizing vendor, facility and equipment information and quotes as requested.
• Maintain organized records relating to locations, production incentives, funding requirements, insurance and other production documentation.
• Track the status of production agreements, contracts, rights, clearances and related documentation in coordination with Business Affairs and Legal.
• Assist with tracking post-production schedules, materials and delivery requirements.
• Help maintain documentation relating to union and guild requirements, health and safety, insurance, regulatory requirements and company policies.
• Coordinate the collection and distribution of production materials, reports and updates.
• Maintain accurate and organized electronic production files and records across assigned projects.
• Follow up on outstanding production items and flag upcoming deadlines, missing information or potential issues to the Production Manager.
• Facilitate timely communication and information sharing between internal departments and external production partners.
• Provide general production and administrative support to the Production Manager and Head of Physical Production as required.

Qualifications and Skills

• Minimum 1 year of experience in film and/or television production, production coordination, production administration or a related environment.
• Basic understanding of film and television production processes and terminology.
• Strong organizational and administrative skills with excellent attention to detail.
• Ability to maintain accurate schedules, trackers, records and production documentation.
• Ability to manage multiple tasks, follow up on outstanding items and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proactive and resourceful approach, with the ability to identify when information or follow-up is required.
• Strong interpersonal skills and the ability to work collaboratively with internal teams and external production partners.
• Sound judgement and discretion when handling confidential or sensitive production information.
• Proficiency with Microsoft Office Suite and Microsoft Outlook.
• Familiarity with production budgeting and scheduling tools, including Movie Magic Budgeting and Movie Magic Scheduling, is an asset.
• Familiarity with Canadian film and television production practices, unions and guilds is an asset.
• Experience with scripted television production is an asset.
• Interest in developing a career in physical production and building knowledge across budgeting, scheduling, production operations and post-production.
• Taking care: Competitive health and dental coverage plus dedicated Health Spending Account
• Investment in your future:Group RRSP with employer match
• Be inspired: Regular film screenings and opportunity to get involved in industry events

About Lionsgate Canada

Lionsgate Canada is a talent-driven leader in entertainment production and distribution, serving Canadian and global audiences with award-winning content and a massive film and television library. The studio has a rich legacy of producing high-quality Canadian content for the domestic market and audiences around the world. From global blockbusters to hidden gems, Lionsgate Canada also distributes fan-favorite television and series content across a vast catalogue.

We are an equal opportunity employer that is committed to supporting diversity and inclusion within our work environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Please be aware that Lionsgate Canada utilizes AI during our background check processes.