Production Coordinator

Hopewell Group; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

Ein etabliertes Unternehmen in der Immobilienbranche sucht einen engagierten Produktionskoordinator, der für die Genauigkeit der Dokumentation verantwortlich ist und einen strengen Zeitplan für die Vorabkonstruktion einhält. In dieser Rolle werden Sie eng mit verschiedenen internen Teams zusammenarbeiten, um sicherzustellen, dass alle Anforderungen für Genehmigungen und Planungen erfüllt werden. Ihre Fähigkeiten in der Projektkoordination und Ihre Kommunikationsfähigkeiten sind entscheidend, um den Erfolg der Projekte zu gewährleisten. Wenn Sie eine Leidenschaft für den Wohnungsbau haben und in einem dynamischen Umfeld arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Qualifications

• 2-5 Jahre Erfahrung in der Wohnungsbaukoordination oder ähnlicher administrativer Unterstützung.
• Starke organisatorische Fähigkeiten und Aufmerksamkeitsdetail.

Responsibilities

• Koordination und Einreichung von Planunterlagen für Genehmigungen.
• Verwaltung von Jobdateien und Verteilung von Aufgaben im Team.

Skills

Projektkoordination

Kommunikationsfähigkeiten

Microsoft Office 365

SharePoint

AutoCAD

Zeitmanagement

Problemlösungsfähigkeiten

Education

Abschluss in Bauwesen oder verwandtem Bereich

Tools

Monday.com

DocuSign

Newstar Sales

Job description

Company: Hopewell Residential Management

Job Type: Full-Time

Hopewell Residential Management LP (“Hopewell”) has been one of Alberta’s leading home builders and community developers for more than 30 years. We’re in the business of building a better tomorrow – one person, one home, one neighbourhood at a time. That means we prioritize customer needs and wants through operational excellence, thoughtful product design and customer service excellence. With our collaborative, thoughtful, efficient, and accountable approach, alongside our ESG practices , world-class team and incredible workplace culture, Hopewell is a true real estate leader.

Reporting: This position will report to the Production Manager.

Objective:

The Production Coordinator position is responsible for the accuracy of the documentation which reaches the construction department while driving a strict preconstruction timeline through efficient processes.

Key Responsibilities:

• Coordination & Submissions of the plan documentation leading to developer architectural approval
• Co-ordinating necessary revisions with Production Drafting team
• Tracking Job File progress and reporting as required (updates in NSS and Monday.com).
• Goal: Establish a Job File "Level of Delivery" for AC submissions from Precon Draftspersons
• Goal: Circulate and receive AC approvals within the allotted average for the Developer’s expected performance approval timelines. (Range View - Section 23 = 8 days), (Sawgrass, Secord, Citadel, Mahogany - Hopewell = 5 days), (Hotchkiss - Qualico = 5 Days) (Montrose - Dream Calgary = 5 Days) (Maple Crest, Elan - Dream Edmonton = 5 Days
• Goal: Create and maintain a matrix presentation of developer requirements by community
• As part of this activity, the following tasks fall within the scope of your activity, but are

not limited to:

Exterior Colour Sheets & Materials

• Create templates for new models and/or elevations for distribution to sales
• Support production drafting when revisions to a template are required
• Update templates and material availability list when standard materials are revised
• Collect and distribute new exterior colour material samples to sales team.

Interface with Sales Coordinator & Conveyancing

• Reviewing firm sales agreements to assign job file types and job file readiness for preconstruction in the production calendar. Downloading pre-approved exterior colour sheets from Lotworks into the ECF (Hopewell Communities Only)
• Resolving exterior colour rejections with sales in the Architectural Approval process (see next section)
• Reviewing plan sign-off packages from sales and coordinating revisions with production drafting as required
• Circulating change orders and plan updates to construction administration

Coordinating Preconstruction Tasks

• Job File assignment and task distribution to team members
• Circulating plans to acquire permit supporting documents and coordinating layout reviews with the Production Draftsperson
• Filing of documentation in SharePoint (electronic)
• Submitting to the municipalities for development and building permit
• Handling payment for permits and communicating with the accounting department
• Other duties as required

General

• Communicating with inter-office departments, such as construction, estimating, accounting, and design
• Your support team is your immediate manager, production lead, and members of the production drafting and product development teams

Qualifications:

• 2–5 years of experience in residential construction, project coordination, or a similar administrative support role.
• Knowledge of Microsoft Office 365 programing, SharePoint, Monday.com, DocuSign, Newstar Sales and AutoCAD is required.
• Strength in multi-tasking and communication is required.
• Strong organizational and time management skills.
• Excellent communication (written and verbal) for coordinating between internal teams, trades, and municipalities.
• Ability to multi-task and handle multiple active communities/projects at once.
• Attention to detail and problem-solving mindset.
• Estimating experience would be considered an asset.

Working Conditions:

Traditional core office hours are Monday to Friday 8:00 am to 5:00 pm.