Production Assistant (On-Site)

ICON Creative Studio; Vancouver; On-site; CAD 32,000 - 52,000; Full time

Benefits offered by this job

Direct deposit

Benefits package

Flexible work options

Supportive workplace culture

Job summary

ICON Creative Studio, based in Vancouver, is seeking a Production Assistant to support daily operations of our animated TV show. You’ll handle scheduling, file management, and cross‑department communication alongside experienced Producers and Coordinators.

This entry role is ideal for organized, eager learners looking to grow in a fast‑paced, creative environment with a union backdrop and ongoing opportunities for skill development.

Qualifications

• Strong organizational and time‑management skills, with the ability to prioritize and multitask in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented with a proactive and solution-focused mindset.
• Comfortable working with spreadsheets, documents, and production tracking tools (experience with Flow or similar a plus).
• Eagerness to learn about animation production processes and pipeline workflows.
• Positive attitude and team‑oriented approach; thrives in a collaborative environment.
• Ability to take direction well and follow through on tasks independently.
• Previous production experience is a plus, but not required.

Responsibilities

• Support the production team with administrative and coordination tasks.
• General housekeeping tasks such as handling emails and managing documents.
• Organize and manage digital files and ensure timely ingestion of client notes.
• Support the Producer and Production Manager in scheduling and coordinating client meetings, dailies, and team events.
• Facilitate communication between different departments by relaying messages and ensuring timely information flow.
• Distribute important information and updates to the production team.
• Address any minor issues that may arise during production and escalate more significant concerns to the Producer and Production Manager.
• Support the production coordinators by adding notes into Flow in a clear and concise manner.
• Take notes from internal and client meetings and distribute them to the relevant departments.
• Assist in finding solutions to challenges in collaboration with the production team.
• Actively seek opportunities to learn about the animation production process and industry standards.
• Assist in maintaining a positive and collaborative work environment.
• Flag to your Producer/Production Manager if any artist is not performing at their quota, working within the studio’s hours, and or not maintaining standards of professionalism

Skills

Organization

Time management

Communication skills

Attention to detail

Flow experience

Team collaboration

Tools

Flow

Job description

Company Overview

ICON Creative Studio is Canada’s largest independently owned animation entertainment company, located in the historic Gastown district of Vancouver, BC. Our talented team includes specialists across the entire animation pipeline, working alongside creative and management professionals to deliver outstanding animated content.

Known for our commitment to quality, efficiency, and timely deliveries, ICON has partnered with distributors, broadcasters, and leading streaming platforms worldwide to create and produce noteworthy, impactful projects.

We operate from a holistic philosophy, leveraging the unique skill sets of our team members to maximize production efficiency while maintaining an optimal balance of creativity and quality on-screen.

Why work at ICON?

• Collaborate on top-tier feature and episodic CG franchises for major streaming platforms, including Netflix, Disney+, Apple TV+, Amazon, Peacock, and Paramount+.
• Be part of a diverse team of artists from around the globe who have joined us here in British Columbia.
• Work with the latest tools and software, ensuring you're always equipped to do your best work.
• Be part of a studio that upholds a premium standard of quality across all productions, putting every resource into what’s on-screen.
• Enjoy flexibility, autonomy, and a supportive workplace culture.
• Access direct deposit and a generous benefits package.
• Grow with us through continuous learning opportunities, mentorship, and empowering you to achieve your professional goals.

Job Overview

As a Production Assistant, you will be a vital support figure in our animated TV show production. Contribute to daily operations, gaining hands‑on experience in the animation industry. Responsibilities include administrative tasks, scheduling, production coordination, and team support. This is a great opportunity to learn the ropes of animation production while working closely with experienced Producers and Coordinators. You'll assist with scheduling, file management, communication between departments, and general production support.

This role is perfect for someone organized, eager to learn, and ready to dive into a fast-paced creative environment.

Key Responsibilities

• Support the production team with administrative and coordination tasks.
• General housekeeping tasks such as handling emails and managing documents.
• Organize and manage digital files and ensure timely ingestion of client notes.
• Support the Producer and Production Manager in scheduling and coordinating client meetings, dailies, and team events.
• Facilitate communication between different departments by relaying messages and ensuring timely information flow.
• Distribute important information and updates to the production team.
• Address any minor issues that may arise during production and escalate more significant concerns to the Producer and Production Manager.
• Support the production coordinators by adding notes into Flow in a clear and concise manner.
• Take notes from internal and client meetings and distribute them to the relevant departments.
• Assist in finding solutions to challenges in collaboration with the production team.
• Actively seek opportunities to learn about the animation production process and industry standards.
• Assist in maintaining a positive and collaborative work environment.
• Flag to your Producer/Production Manager if any artist is not performing at their quota, working within the studio’s hours, and or not maintaining standards of professionalism

Skills and Experience

• Strong organizational and time‑management skills, with the ability to prioritize and multitask in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented with a proactive and solution-focused mindset.
• Comfortable working with spreadsheets, documents, and production tracking tools (experience with Flow or similar a plus).
• Eagerness to learn about animation production processes and pipeline workflows.
• Positive attitude and team‑oriented approach; thrives in a collaborative environment.
• Ability to take direction well and follow through on tasks independently.
• Previous production experience is a plus, but not required.

This is a Union position and the terms and conditions of employment are covered by a collective agreement.

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The wage range for this role reflects compensation across all of ICON’s projects. The final salary will be determined based on the specific position, the current show assignment, and the applicant’s experience and portfolio. This range accounts for varying levels of experience and responsibilities.

In compliance with British Columbia provincial mandates, we are posting this broad wage range to meet wage transparency requirements.

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ICON Creative Studio is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.