Production Administrator

Canadian Timberframes Ltd.; Golden; On-site; CAD 39,000 - 47,000; Full time

Benefits offered by this job

15 days PTO

Benefits package

RRSP matching

Team events

Great team

Job summary

Canadian Timberframes Ltd. in Golden, BC is hiring a Production Administrator to streamline production floor administration, receiving, and data entry into our accounting software. The role requires strong communication, attention to detail, and the ability to work with minimal supervision.

You will coordinate material bills of materials, track inventory, manage shipping docs, and support shop staff. This full-time position offers competitive hourly wages, paid time off, benefits, and RRSP

Qualifications

• Minimum 1-year administrative experience or willingness to learn.
• Strong organizational skills and attention to detail.
• Proficient IT and Excel skills; Sage experience preferred.
• High school diploma or equivalent.

Responsibilities

• Coordinate production floor admin tasks and data entry.
• Process receiving in accounting software and maintain BOM pulls.
• Communicate daily with production leads on deadlines.
• Prepare shipping documents and manage customs where needed.
• Assist in clerical duties and shop-related tasks.

Skills

Admin Tasks

Data entry

Excel

Sage

Communication

Education

High School Diploma or GED

Tools

Sage ERP

Job description

Production Administrator

At Canadian Timberframes LTD.

Golden, BC

Job Type

Full Time

Compensation

$28 - $34 an hour

GENERAL ACCOUNTABILITY

The primary accountability of the production administrator is to facilitate all production floor administrative tasks and receiving activities, processes to ensure timely and accurate flow of information. Data entering from approved shop sign offs, proper receiving entering of goods in our accounting software are part of the position. Administrative experience and computer skills are required. Excellent communication skills, written, verbal, Interpersonal, and phone skills are essential; ability to think analytically, and troubleshoot effectively.

SPECIFIC ACCOUNTABILITIES

1. Communicate daily with production leads to ensure that work activities and deliverables are aligned with contracted obligations and set delivery dates. Produce and maintain weekly Bill of material pulls.
2. Co-ordinate Bill of materials for projects; inclusive of purchasing, inventory tracking and physical packaging to expected standards
3. Inventory management / goods receiving processing / purchase order processing
4. Maintain tidy inventory of fasteners, shop supplies, tool spares – ensuring inventory levels of maintained
5. Updating the production schedule as projects / timelines progress as well as loading relevant seed data for all projects
6. Inspect incoming and outgoing loads to verify contents and quality, counting stacking and organizing of lifts, and project boxes.
7. Prepares shipping documents (internal labels & docs/external docs), creates waybills and arranges shipments based on ship date and requirements from production schedule to ensure customer expectations are met.
8. Administer customs documentation for shipments headed to the US / abroad
9. If required track shipments and notify internal team if there is a delay.
10. Administer shop requisitions and retail order documentation as required, including packaging of small shipments & handling associated shipping labels / customs docs
11. Receive and inspect received goods to ensure that part number, revision, quantity and delivery match Purchase Order or Intercompany Sales Order requirements.
12. Assist in the QC process for received materials
13. Notify Logistics and Production Supervisor when received goods are found damaged, or inadequate.
14. Ensure products are properly labeled when boxes are opened, and that product is protected adequately while in storage
15. Maintain inventory mins/max & monitor inventory counts
16. Proactively contribute to and implement continuous improvement initiatives.
17. Assist shop personnel in hand-work & staining if required
18. Assist in accounting entries and other clerical duties if required
19. Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

Minimum 1-year administrative experience or a great attitude and willingness to learn.

Strong organizational and problem-solving skills with attention to detail.

Strong IT, Excel skills and ideally some Sage experience

Good communication skills

Adaptable and self-motivated to changing a work environment.

Ability to perform tasks with little supervision

High School Diploma/GED or Higher

Must be legally authorized to work full-time in Canada for any employer

*Safety footwear is a requirement for all production positions.

BENEFITS

Wages: $28 - $34 an hour

Starting at 15 days of paid time off

Comprehensive benefits package

Company RRSPmatching program

Work social events

Joining a great team of people!