Procurement & Contract Specialist

Inclusionregina; Regina; On-site; CAD 58,000 - 72,000; Full time

Job summary

The City of Regina is seeking a Procurement & Contract Specialist to lead high‑risk procurement projects and oversee contract execution. You will ensure compliance with municipal, provincial, and federal laws, draft and negotiate complex agreements, and provide strategic procurement guidance across departments.

Applicants should hold a university degree in Administration or Commerce, with SCMP/CPPB considered.

Qualifications

• University degree in Administration or Commerce or equivalent.
• Five (5) years of professional senior purchasing/buying experience; supervisory experience is an asset.
• If education requirements are not met, eligibility to qualify within three years of starting employment.
• Strong knowledge of procurement law, competitive bidding, contract law, and trade agreements.
• Proven ability to handle high-risk procurement projects with complex legal and contractual requirements.
• Excellent written and oral communication; demonstrated negotiation skills.
• Ability to manage multiple high-priority projects within tight timelines and high-pressure situations.
• Knowledge of project management methodologies; ability to lead meetings and discussions.
• High ethical conduct, integrity and discretion; focus on transparency and fairness in procurement.

Responsibilities

• Manage high-risk, high-profile procurement projects from initiation to contract execution.
• Develop procurement strategies aligned with objectives and risk assessments.
• Ensure compliance with laws, bylaws, and trade agreements throughout procurement.
• Draft, review and refine bid documents, contracts and evaluation criteria for large-scale competitions.
• Negotiate terms, resolve disputes, and support contract management and vendor relationships.
• Collaborate with stakeholders to gather requirements and ensure alignment with strategies.
• Provide training and expert advice on procurement procedures, legal obligations, and performance.
• Conduct compliance analysis and participate in bid openings to maintain fairness.

Skills

Procurement leadership

Negotiation

Contract management

Analytical thinking

Written and verbal communication

Independent work

Cross-department collaboration

Education

University Degree in Administration or Commerce

SCMP designation (preferred)

CPPB designation considered with experience

Job description

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Division:Financial Strategy & Sustainability

Department:Finance

Branch:Procurement

Type of Posting:Internal & External

Employment Type:Permanent

Hourly Salary: $41.74- $52.20 (Plus $3.00/hour Market Supplement)

Date Posted: October 26, 2026

Closing Date: November 4, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent teamand we’ll collaborate with you to address your requirements.

Position Summary

Are you an expert in procurement with a keen eye for detail and a passion for ensuring fairness and transparency? As a Procurement & Contract Specialist, you will manage high-risk and complex procurement projects, ensuring strict adherence to trade agreements, bylaws, and purchasing policies. You will play a critical role in shaping procurement strategies, offering legal and strategic advice, and supporting contract negotiations. This position operates with a high degree of independence and professionalism, helping maintain fairness and transparency in public procurement while building strong relationships with internal and external stakeholders.

Key Duties & Responsibilities

• Manage and lead high-risk, high-profile procurement projects from initiation through contract execution
• Develop and tailor procurement strategies that align with business objectives and risk assessments
• Ensure compliance with municipal, provincial, and federal laws, bylaws, and trade agreements throughout the procurement process
• Draft, review, and refine complex bid documents, contracts, and evaluation criteria for large-scale competitions
• Negotiate contract terms, resolve disputes, and assist with contract management to ensure successful vendor relationships
• Collaborate with internal stakeholders to gather project requirements and ensure alignment with procurement strategies
• Provide training, support, and expert advice on procurement procedures, legal obligations, and contract performance to departments
• Conduct compliance analysis and participate in bid openings to maintain fairness and transparency
• Assist with updating procurement policies, developing training materials, and improving processes based on lessons learned from past projects
• Manage vendor relationships, monitor contract performance, and address non-performance issues or contract breaches

Key Qualifications

• The knowledge, skills and abilities for this position are obtained through a University Degree in Administration or Commerce and a recognized purchasing designation such as a Supply Chain Management Professional (SCMP) designation from the Supply Chain Management Association (SCMA). Certified Public Purchasing Buyer (CPPB) designation from the National Institute of Governmental Purchasing (NIGP) will be considered with the combination of years of experience and other education.
• Five (5) years of professional experience in a senior purchasing/buying role with specific experience in a large-scale purchasing operation and supervisory experience would be an asset.
• Candidates who do not meet the above educational requirements, will be required to qualify and obtain the education within three years of starting employment. If your experience does not qualify you to meet this deadline, you will not be considered for this position.
• Deep understanding of procurement law, competitive bidding, contract law, and trade agreements
• Proven ability to handle high-risk procurement projects with complex legal and contractual requirements
• Strong analytical and critical thinking skills, with the ability to assess risks and recommend optimal procurement strategies
• Excellent verbal and written communication skills for drafting clear, comprehensive bid documents and contracts
• Demonstrated negotiation skills, with the ability to resolve contract disputes and build consensus among stakeholders
• Ability to manage multiple high-priority projects within tight timelines and high-pressure situations
• Knowledge of project management methodologies and ability to lead and facilitate meetings and project discussions
• High level of ethical conduct, integrity, and discretion, with a focus on transparency and fairness in procurement
• Ability to work independently and collaborate effectively across departments to achieve organizational goals

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.