Procurement Specialist

Aspect-Biosystems; Vancouver; On-site; CAD 66,000 - 75,000; Full time

Job summary

Aspect Biosystems in Vancouver, Canada, seeks a proactive Procurement Specialist to support day-to-day procurement, logistics, and cross‑location supply chain activities. Reporting to the Procurement Supervisor, you will ensure orders, shipments, and vendor interactions are accurate and compliant.

You will maintain ERP records, coordinate inbound and outbound transport, assist with invoice matching, records management, and provide operational support to the Procurement, Supply Chain, Quality,

Qualifications

• Post-secondary education in Business Administration, Commerce, Operations, or related field, or equivalent with 3+ years procurement experience.
• Experience with ERP to generate POs, track inventory, vendor data, and streamline procurement workflows.
• Familiarity with international shipping and customs documentation.
• Ability to multitask and reprioritize in a fast-paced environment.
• Strong communication with internal teams and external vendors.
• Ability to work independently.

Responsibilities

• Support day-to-day procurement activities, including PO creation, requisition processing, and order follow-up.
• Create and maintain accurate database entries in the ERP system, including POs, vendor profiles, and item master data while helping optimize digital workflows.
• Schedule inbound and outbound transportation and shipping activities between Vancouver, Fremont, research partners, and vendors, including tracking shipments and managing cross-border transfer documentation.
• Support receiving, inspection, distribution, and inventory transaction activities.
• Assist with invoice matching, vendor communications, and lead-time tracking.
• Maintain complete procurement and shipping records for operational and audit purposes.
• Provide operational support to Procurement, Supply Chain, Quality, Manufacturing, and R&D teams.
• Provide in-person front office presence on reception, managing incoming packages, deliveries, and vendor arrivals while maintaining building security and guest sign-ins.
• Support other operational duties as assigned to support overall supply chain efficiency.

Skills

ERP proficiency

Shipping & customs knowledge

Multitasking

Communication skills

Independent work

Education

Post-secondary education in Business Administration, Commerce, Operations, or related field

Tools

ERP systems

Job description

We are seeking a proactive Procurement Specialist to support our growing global operations. Reporting to the Procurement Supervisor, this role is responsible for the day-to-day execution of procurement, logistics, and supply chain activities across all company locations. Working closely with cross-functional teams, you will help ensure materials, shipments, and procurement processes are executed efficiently, accurately, and in compliance with company requirements. You will join our team in beautiful Vancouver, Canada.

Responsibilities

• Support day-to-day procurement activities, including PO creation, requisition processing, and order follow-up.
• Create and maintain accurate database entries in the ERP system, including POs, vendor profiles, and item master data while helping optimize digital workflows.
• Schedule inbound and outbound transportation and shipping activities between Vancouver, Fremont, research partners, and vendors, including tracking shipments and managing cross-border transfer documentation.
• Support receiving, inspection, distribution, and inventory transaction activities.
• Assist with invoice matching, vendor communications, and lead-time tracking.
• Maintain complete procurement and shipping records for operational and audit purposes.
• Provide operational support to Procurement, Supply Chain, Quality, Manufacturing, and R&D teams.
• Provide in-person front office presence on reception, managing incoming packages, deliveries, and vendor arrivals while maintaining building security and guest sign-ins.
• Support other operational duties as assigned to support overall supply chain efficiency.

Qualifications & Experience

• Experience & Education: Post-secondary education in Business Administration, Commerce, Operations, or a related field, or an equivalent combination of education and relevant experience and 3+ years of experience in procurement, logistics, or supply chain operations.
• You have hands-on proficiency in enterprise resource planning (ERP) platforms to generate purchase orders, track inventory levels, manage vendor master data, and streamline procurement workflows.
• You have familiarity with international shipping and customs documentation.
• You have a proven ability to multitask and reprioritize dynamically in a fast-paced environment, successfully balancing urgent procurement requests with long-term sourcing strategies.
• You have strong communication skills with internal teams and external vendors.
• You have the ability to work independently in a fast-paced environment.

The hiring range for this role is $66,400 - $74,700, annually. Our ranges are based on market data. Offered salaries will be based on a combination of factors including, but not limited to, job-related knowledge, skills, education, and experience. For candidates who exceed role requirements, we are open to exploring above-range offers. Note that base salary is just one part of the overall compensation at Aspect. Members of the Aspect team also receive equity, a comprehensive benefits package, and support for continuous learning and career progression.

Who We Are

Aspect Biosystems is a biotechnology company pioneering the development of a novel category of regenerative medicine designed to restore or supplement biological function and deliver curative therapies for some of the most elusive diseases. Aspect is developing these bioengineered cellular medicines by applying its full-stack tissue therapeutic platform, which integrates proprietary AI-powered bioprinting technology, therapeutic cells, hypoimmune cell engineering, and advanced biomaterials. Aspect is advancing its therapeutic pipeline across multiple endocrine and metabolic diseases, including diabetes and rare endocrine disorders. If you are committed to making a real impact and accelerating the development of life-changing therapies, we want to hear from you!

Curious about our current perks and benefits? Learn more here .

At Aspect Biosystems, our strength has always been in our diversity. Different people, thinking differently, unified in creating a world that is better for us all. We are committed to creating an inclusive environment for everyone on our team.

All aspects of employment - including the decision to hire, promote, discipline, or terminate - are based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, citizenship status, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, political affiliation, or any other status protected under federal, state, provincial, or local law.