PROCUREMENT SPECIALIST

CreateTO; Toronto; Hybrid; CAD 75,000 - 113,000; Full time

Benefits offered by this job

OMERS pension plan

Health and dental benefits

Employee wellness program (EFAP)

Hybrid work environment

Job summary

CreateTO is shaping Toronto’s future through strategic procurement across its $27-billion real estate portfolio. This role provides end-to-end procurement guidance, supporting RFQs, RFPs, and RFSQ with internal stakeholders and partners in a hybrid in-office/remote setting.

The position emphasizes supplier management, strategic sourcing, and data-driven reporting, with a focus on confidentiality, accuracy, and timely service delivery in a dynamic public sector environment.

Qualifications

• Minimum of 2 years’ relevant work experience in procurement, strategic sourcing and supplier management.
• University degree in Business Administration, Public Administration, Supply Chain Management, or related discipline.
• A recognized professional procurement designation (CPPB or NISCL-CSCL / former CSCMP), or equivalent experience would be asset.
• Ability to work with highly confidential information and adapt to shifting demands in a complex environment.

Responsibilities

• Provide end to end guidance on RFQs, RFPs, and RFSQ procurement processes.
• Deliver procurement services in a fast-paced, high-volume environment.
• Prepare procurement documents, memos, pricing spreadsheets, reports, and presentations.
• Schedule and participate in phone or video conference calls using Zoom, Webex, or similar tools.
• Prepare Purchase Orders and maintain procurement records; generate reports from the PO system.
• Source and maintain Approved Service Provider Rosters for various services.
• Manage supplier responses and communicate award decisions internally and externally.
• Facilitate debriefs for unsuccessful RFP respondents on request.

Skills

Procurement experience

Strategic sourcing

Supplier management

Communication

Education

University degree in Business Administration, Public Administration, Supply Chain Management, or related discipline

Tools

Microsoft Office

Electronic Purchase Order Systems

Job description

CreateTO is shaping Toronto’s future through impactful real estate solutions. A City of Toronto agency, CreateTO works collaboratively with internal stakeholders, external partners and community members to create more livable, sustainable and inclusive communities. CreateTO is here to increase the social, cultural and economic value of our city’s $27-billion real estate portfolio, ensuring positive impacts for residents and a bright future for Toronto. If you’re passionate about contributing to the best use of one of North America’s largest and most valuable real estate portfolios, we’d love to have you on the team.

THE OPPORTUNITY

This position is responsible for providing strategic procurement support to the internal and external stakeholders/business partners to ensure simplified, cost effective, and strategic procurement outcomes.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

• Provide end to end guidance and support on a variety of procurement processes such as Request for Quotations (RFQs), Request for Proposals (RFPs), and Request for Supplier Qualifications (RFSQ)
• Provide procurement-related services in a fast-paced high-volume environment and assist in the overall service delivery
• Prepare and issue procurement documents, memos, pricing spreadsheets, reports, presentations, and other correspondence as needed
• Set up and participate in phone or video conference calls using conference bridges, Zoom, Webex or other similar tools
• Prepare Purchase Orders, maintain procurement records and generate meaningful reports from the Purchase Order system as needed
• Consult with client/end user groups to source, create and maintain Approved Service Provider (ASP) Rosters for various services
• Manage responses from suppliers and respond to all inquiries as needed. Communicate the selection of the awarded Respondent internally and externally
• Facilitate the debriefing process for unsuccessful RFP respondents when requested

CANDIDATE ATTRIBUTES

• University degree in Business Administration, Public Administration, Supply Chain Management, or related discipline
• A recognized professional procurement designation (CPPB or NISCL-CSCL / former CSCMP), or an equivalent combination of education, training, and progressive public sector procurement experience would be considered an asset
• Minimum of 2 years’ relevant work experience in procurement, strategic sourcing and supplier management
• A creative thinker able to take direction with a good understanding of business needs
• High attention to detail, demonstrated ability to produce high quality work
• Excellent co-ordination, prioritization and analytical skills necessary for an often-changing environment, to achieve stated goals and objectives
• Strong verbal and written communication skills, good interpersonal skills and the ability to exercise good judgment, tact and discretion
• Ability to work with highly confidential information in a mature and professional manner
• Can work effectively and make decisions in an environment with shifting demands and change
• Experience with electronic Purchase Order Systems and Microsoft Office tools

TOTAL COMPENSATION

The salary range for this position is 74,740 to $113,120 annually, with new hires typically expected to start between $74,740 and $93,930, commensurate with qualifications and experience.

In addition to base salary, CreateTO offers a comprehensive total compensation package including participation in the OMERS defined benefit pension plan, competitive vacation entitlement, extended health and dental benefits, life and disability insurance, and access to employee wellness support including an Employee and Family Assistance Program (EFAP).

With a highly engaged team, CreateTO scores well above benchmarked organizations in terms of its employees’ passion, commitment, diversity and pride. As part of the organization’s Strategic Plan 2023-2027, “Inspire internal success” was named as one of five priority objectives.

CreateTO wants its team to reflect the city we represent, and we strive to provide an inclusive workplace that promotes and values diversity in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, all of which are proven to build better companies. Our goal is to create an environment where everyone, from any background, can do their best work and be themselves.

We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Candidates can request accommodation related to the protected grounds at any stage of the hiring process.

We do not use artificial intelligence to screen, assess, or select applicants. All applications are reviewed by our hiring team.

For more information on CreateTO, please visit our website at www.createto.ca.

Please note that this is a hybrid working environment with a minimum of 3 days in-office.