Procurement Specialist

MaxSys Staffing & Consulting; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A consulting firm is seeking a Junior Procurement Specialist in Ottawa. This hybrid position involves data entry, procurement tasks, and maintaining database accuracy. Candidates should have at least 2 years of relevant experience and proficiency in ERP systems and Excel. The contract runs until March 2026 with options for extension.

Qualifications

• 2 years of experience in data entry in ERP systems.
• 2 years of experience in procurement tasks like identifying suppliers.
• 2 years of practical experience using MS Excel.

Responsibilities

• Process cataloging amendments and new requests accurately.
• Perform data downloads and manage bulk uploads.
• Conduct basic quality control of records.

Skills

Data entry in ERP systems

Procurement tasks

Excel proficiency

Tools

SAP

Oracle

Job description

Overview

MaxSys – an Agilus company, is seeking a Junior Procurement to support one of our federal client. The services aim to ensure accurate and up-to-date records and supporting efficient materiel management. It is focused cataloguing and data entry activities as specified and must align with the Supply Administration Manual for materiel management and data accuracy.

Job Details

We're Hiring: Procurement Specialist

Location: Hybrid - Ottawa

Contract Duration: ASAP until March 2026 plus 3 one year option periods

Hours: 37.5 per week

Language Requirement: English

Security Clearance: Secret must have - at least eligible for it (must be residing in Canada since 10 years)

Must-Haves

2 years of performing data entry in ERP systems – like SAP, Oracle, but not limited to list

2 years of procurement tasks - identifying suppliers, evaluating bids, preparing documents.

2 years of practical experience using MS Excel or spreadsheet applications to perform data entry.

Responsibilities

• Process cataloging amendments and new requests, ensuring accurate data entry and verification through relevant cataloguing systems.
• Perform data downloads, manipulate spreadsheets, prepare reports, and manage bulk uploads.
• Maintain databases and track ongoing and completed cataloguing requests.
• Conduct basic quality control to ensure accuracy of records.
• Assist and coach staff on cataloguing requirements and procedures via email and virtual tools.
• Resolve creation issues and provide estimated timelines for resolution.
• Develop and update SOPs, flowcharts, and training materials to improve efficiency and reduce errors.

Interested? Send us your resume via [e-mail] or message directly to learn more.

Please note: We appreciate all applicants but due to volume, only qualified candidates will be contacted.