Procurement Manager – Systems Track

Trillium Rail Partners; Mississauga; On-site; CAD 110,000 - 160,000; Full time

Job summary

Trillium Rail Partners seeks an experienced Procurement Manager – Systems Track to lead procurement for the ECWE SRS package, including signaling, rail systems, and related equipment.

You will work with Systems Engineering and Construction teams to ensure technical compliance, commercial competitiveness, and alignment with project schedule and commissioning requirements.

Qualifications

• Extensive experience procuring complex rail and transit systems.
• Exposure to international suppliers and large-scale infrastructure projects.
• Strong knowledge of procurement lifecycle and contract management.

Responsibilities

• Develop and implement procurement strategies for Systems Track aligned with the SRS plan.
• Lead RFQ/RFP development, evaluation, and award processes for systems packages.
• Coordinate with Systems Engineering, Construction, and Legal to ensure compliance and timely delivery.
• Negotiate commercial terms and manage supplier performance across the lifecycle.

Skills

Procurement Strategy

Supplier Management

RFQ/RFP Development

Contract Negotiation

Long-Lead Procurement

Tender Evaluation

Cross-Functional Collaboration

Job description

About the Project:

The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

Position Overview:

TRP has a current vacancy for an experienced Procurement Manager – Systems Track to lead procurement activities associated with the Systems and Rail scope of the ECWE SRS package.

Reporting to the senior Procurement / Supply Chain leadership, the Procurement Manager will be responsible for developing and executing procurement strategies for complex rail and transit systems, equipment, materials, specialist services, and subcontract packages.

This position will work closely with Systems Engineering, Rail, Design, Construction, Commercial, Project Controls, Quality, Safety, Legal, Finance, and Operations teams to ensure that procurement packages are technically compliant, commercially competitive, contractually sound, and aligned with project schedule and commissioning requirements.

The successful candidate will bring strong experience procuring technically complex equipment and services in major infrastructure, rail, transit, transportation, industrial, or comparable capital-project environments. Experience managing long-lead systems procurement, international suppliers, technical evaluations, commercial negotiations, and subcontractor/vendor relationships will be highly valued.

Key Responsibilities:

Systems Procurement Strategy

• Develop and implement procurement strategies for the Systems Track in alignment with the overall SRS procurement plan.
• Establish procurement plans, package strategies, sourcing approaches, and procurement schedules for systems, equipment, materials, and specialist services.
• Identify procurement requirements based on design development, construction sequencing, commissioning requirements, and project schedule.
• Develop sourcing strategies for long-lead, critical, proprietary, specialized, and high-value systems components.
• Assess make/buy, direct purchase, subcontract, supplier, and specialist-service options.
• Develop procurement strategies that balance technical requirements, commercial value, schedule, quality, risk, and lifecycle considerations.
• Identify procurement risks and develop mitigation strategies for critical systems packages.
• Support procurement planning through the progressive design development process and evolving project requirements.

Rail & Systems Package Procurement

• Lead or oversee procurement activities for technically complex packages that may include, as applicable:

• Signaling and train control systems.
• Communications and telecommunications systems.
• SCADA and supervisory control systems.
• Operations Control Centre-related systems and equipment.
• Traction power and electrical systems.
• Overhead catenary system (OCS) equipment and components.
• Rail and track systems.
• Platform and station systems.
• Passenger information and public-address systems.
• CCTV and security systems.
• Emergency communication systems.
• Network infrastructure and associated technology.
• Systems integration and specialist engineering services.
• Testing, commissioning, integration, and technical support services.
• Specialized systems equipment, components, spare parts, tools, and maintenance materials.

• Coordinate closely with Systems Engineering to ensure procurement packages accurately reflect approved technical requirements, specifications, interface requirements, testing requirements, and acceptance criteria.

Procurement Planning & Schedule Management

• Develop and maintain procurement schedules for Systems Track packages.
• Establish procurement milestones from requisition through award, manufacturing, delivery, installation, testing, commissioning, and closeout.
• Monitor long-lead equipment and material requirements against the integrated project schedule.
• Identify procurement activities that could affect design, construction, testing, commissioning, or revenue-service readiness.
• Coordinate procurement priorities with construction sequencing and work-package requirements.
• Develop procurement recovery strategies where supplier, design, manufacturing, or delivery activities fall behind schedule.
• Maintain visibility of critical procurement dates, including RFQ/RFP issuance, bid closing, technical evaluation, commercial evaluation, award, submittals, manufacturing, factory acceptance testing, delivery, and site acceptance.

Sourcing & Supplier Management

• Identify, prequalify, and evaluate potential suppliers, manufacturers, subcontractors, and specialist service providers.
• Develop supplier market intelligence for specialized rail and transit systems.
• Conduct market engagement and supplier outreach where appropriate.
• Maintain an understanding of supplier capacity, manufacturing lead times, financial stability, production constraints, and industry risks.
• Manage supplier and subcontractor relationships throughout the procurement lifecycle.
• Establish appropriate supplier performance expectations and monitoring processes.
• Support supplier capacity and capability assessments for technically specialized packages.
• Monitor supplier performance against cost, schedule, quality, technical, and contractual requirements.

RFQ/RFP Development & Tender Management

• Lead the development and issuance of RFQs, RFPs, tenders, purchase orders, and subcontract procurement packages.
• Work with Engineering and Technical teams to translate project requirements into clear procurement documentation.
• Develop commercial terms, bidder instructions, pricing schedules, deliverable requirements, and evaluation criteria.
• Ensure procurement documentation clearly defines scope boundaries, responsibilities, interfaces, testing, documentation, warranty, spares, training, and commissioning obligations.
• Coordinate bidder questions, clarifications, addenda, and tender communications.
• Maintain transparent and auditable procurement processes.
• Ensure procurement activities comply with TRP policies, project requirements, delegated authorities, and applicable contractual obligations.

Technical & Commercial Evaluation

• Lead and coordinate multidisciplinary tender evaluations.
• Establish evaluation plans and scoring methodologies in collaboration with technical and commercial stakeholders.
• Coordinate technical evaluations with Systems Engineering and subject-matter experts.
• Review commercial submissions, qualifications, exclusions, assumptions, deviations, and proposed alternatives.
• Identify commercial and technical risks within supplier proposals.
• Coordinate clarification processes with bidders.
• Prepare procurement recommendation reports and award documentation.
• Ensure technical and commercial evaluations are properly documented and auditable.
• Support value engineering and alternative procurement solutions while maintaining technical compliance and project requirements.

Negotiation & Contract Award

• Lead commercial negotiations with suppliers, subcontractors, and systems vendors.
• Negotiate pricing, payment terms, schedule, warranties, delivery requirements, liquidated damages, performance requirements, change mechanisms, and other commercial terms.
• Identify and resolve contractual exceptions, exclusions, and deviations.
• Work with Legal and Commercial teams to finalize purchase orders, subcontracts, supply agreements, and related contractual documentation.
• Ensure appropriate risk allocation between TRP and suppliers/subcontractors.
• Prepare award recommendations and obtain appropriate internal approvals.
• Support contract execution and supplier mobilization.

Long-Lead & Critical Systems Procurement

• Establish