Procurement Coordinator

GVF Group of Companies; Cambridge; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Extended health and dental benefits

RRSP matching program

Profit sharing bonus

Donation matching program

Professional development opportunities

Store discount at Valley Feeds

Job summary

GVF Group of Companies in Cambridge, Ontario is seeking a Procurement Coordinator to support day-to-day procurement, inbound logistics, and inventory communication across Production, Warehouse, Finance, and Operations. You will create and manage purchase orders in our ERP, monitor supplier lead times, address shortages, and help optimize lead times and inventory levels while ensuring data accuracy.

This permanent, full-time role offers competitive wages and benefits in a family-owned Canadian

Qualifications

• Experience with ERP/MRP systems and strong computer skills.
• Proficient in Excel and Microsoft Office.
• Excellent organization and attention to detail, with strong follow-through.
• Strong communication skills with suppliers and internal teams.
• Problem-solving mindset with ability to escalate when needed.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate day-to-day purchasing activities for ingredients, finished goods, and supplies.
• Create, issue, update, and track purchase orders in our ERP system.
• Monitor inventory levels and supplier lead times to maintain reliable supply.
• Follow up with suppliers on order confirmations, delivery dates, shortages, pricing, and documents.
• Coordinate inbound delivery information with suppliers, carriers, warehouse, production, and procurement.

Skills

ERP/MRP system

Excel

Supplier communication

Organizational skills

Problem-solving

Education

Post-secondary education in supply chain, business, logistics, agriculture, or related field

Job description

Who we are:

The GVF Group of Companies empowers farmers to produce meat, milk, and eggs profitably and sustainably for the advancement of human lives, nutrition, and health.

Why we have this role:

The GVF Group is looking for a Procurement Coordinator to support the day-to-day execution of our procurement and supply activities.

This is a hands-on role responsible for coordinating purchasing, inbound logistics, inventory availability, supplier communication, pricing, and MRP activities across the business. You'll keep purchase orders, supplier follow-ups, inventory information, and system data accurate and up to date, helping ensure we have the right materials available when they're needed.

You'll work closely with our Senior Procurement Specialist and teams across Production, Warehouse, Finance, and Operations, helping keep things moving while supporting broader procurement initiatives.

Working with us:

This is a permanent, full-time position operating primarily out of 486 Main Street, Cambridge, Ontario. Your regular working hours for this position are Monday to Friday 8:00am-5:00pm with a one-hour unpaid lunch break. Due to the nature of the role, you may occasionally be required to work outside of these standard hours to meet the business needs.

This role requires regular coordination between office-based purchasing activities and operational areas, including the Main Street and Dobbie Drive locations as business needs require. While some tasks may require time in warehouse or inventory areas to verify information, confirm receipts, or support inventory accuracy, the primary focus of the role is procurement coordination, system accuracy, supplier follow-up, and inventory communication.

What you'll do:

• Coordinate day-to-day purchasing activities for ingredients, finished goods, and supplies.
• Create, issue, update, and track purchase orders in our ERP system.
• Monitor inventory levels, upcoming requirements, supplier lead times, and open orders to help maintain reliable supply.
• Follow up with suppliers on order confirmations, delivery dates, shortages, pricing, documentation, and other purchasing matters.
• Coordinate inbound delivery information with suppliers, carriers, warehouse, production, and procurement.
• Identify potential shortages, late orders, inventory concerns, and other supply issues and elevate them when needed.
• Support MRP and inventory planning by reviewing system information and identifying opportunities to improve lead times, minimum/maximum levels, and purchasing data.
• Maintain accurate supplier, item, pricing, and purchasing information within our systems.
• Prepare and maintain procurement reports and tracking related to open orders, late deliveries, inventory, and supplier performance.
• Help identify recurring issues and opportunities to improve purchasing processes, inventory visibility, and overall procurement efficiency.
• Support inventory counts and verification activities as required.
• Maintain accurate procurement records and supplier documentation.

Your background includes:

• 2+ years of experience preferred in purchasing, procurement coordination, supply chain, logistics, inventory, customer service, production support, or a related field.
• Experience working with an ERP or MRP system; strong computer skills and the ability to learn new systems quickly.
• Strong Excel and Microsoft Office skills.
• Excellent organization, attention to detail, and follow-through.
• Strong communication skills and confidence working with suppliers and internal teams.
• A problem-solving mindset with the ability to identify issues, take action, and know when to elevate.
• Ability to manage multiple priorities and stay organized in a fast-paced environment.
• Post-secondary education in supply chain, business, logistics, agriculture, or a related field is an asset.
• Experience in agriculture, feed, food manufacturing, or the livestock industry is an asset.

Why work with us:

• Canadian Family-Owned and Operated Company
• Competitive wages
• Extended health and dental benefits
• RRSP matching program
• Profit sharing bonus
• Donation matching program
• Professional development opportunities
• Store discount at Valley Feeds
• Be part of a company that values integrity, innovation, and giving back.

Living our values:

We're a family-owned business that values its people and the communities we serve. We are committed to providing a supportive and respectful workplace, offering competitive compensation and benefits, and investing in our employees’ success. Whether through our work with customers, our support of employees, or our community involvement, we strive to live our values every day.

• Passion: Serving customers innovatively and well.
• Humble Confidence:Confidently choosing to forgo our status, deploy our resources and use of influence for the good of others before ourselves.
• Integrity:Consistently honest while honouring commitments with our customers, co-workers and suppliers.
• Professional:Committed to excellence in the way we lead, serve and relate.
• Caring:With a servant heart, truly caring for customers and co-workers. Find satisfaction in assisting with others' challenges and joy in witnessing their success.