Procurement Category Analyst

CAPREIT Apartments; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Procurement Category Analyst to manage procurement processes and contracts. In this dynamic role, you will handle RFx documentation, negotiate contracts, and collaborate with various departments to ensure compliance with procurement policies. Your expertise in data analysis and attention to detail will be crucial for creating accurate purchase orders and resolving vendor inquiries. This position offers a chance to contribute to significant projects and develop your skills in a supportive environment. If you thrive in a fast-paced setting and are passionate about procurement, this opportunity is perfect for you.

Qualifications

• 3+ years of procurement experience with RFx documentation skills.
• Strong Excel skills including pivot tables and data manipulation.

Responsibilities

• Manage real estate service contracts and negotiate with suppliers.
• Create purchase orders in SAP and resolve invoicing issues.

Skills

Procurement Experience

RFx Documentation

Excel (Pivot Tables, V-lookups)

Data Manipulation

Attention to Detail

Effective Communication

Time Management

Team Player

Multitasking

Organizational Skills

Tools

SAP

ERP Systems

Microsoft Excel

Job description

Title: Procurement Category Analyst

Reports To: Senior Manager, Recurring Contracts and Supplier Management

Position Summary: Responsible for a wide variety of duties including but not limited to RFx document development, quote requests, contract drafting, amendment drafting, contract scheduling, purchase order creation/modification, vendor invoice inquiries, budget support, and general procurement-related administrative duties related to Property Management Service categories.

Responsibilities:

Category Management

• Manage assigned real estate property service contracts, including negotiating extensions and new contracts with suppliers, drafting contracts (using standard templates), amendments, and terminations.
• Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups).
• Conduct market research programs related to assigned categories and create cost estimates and forecasts.
• Assist business leads with procuring services following CAPREIT’s procurement policies and processes.

Financial Support

• Create scheduling purchase orders in SAP (or other ERP system) that align with contracted cost schedules.
• Modify purchase orders as required.
• Work with Accounts Payable Department to resolve invoicing issues.
• Update process documentation as needed.
• Coordinate purchase order requests and creation with multiple departments.
• Investigate and resolve purchase order discrepancies (incorrect item, price, etc.).
• Assist in preparation of budget templates.
• Support with accrual inquiries.
• Address vendor payment inquiries and service/goods related issues.
• Other projects assigned by Sr. Procurement Manager or Director.

RFx Documentation

• Support the preparation of RFx documentation (e.g., pricing sheets, reference data).
• Analyze RFx bid submissions and assist with preparing summary reports.

Contract Management

• Maintain the contract repository.
• Accurately input key data of contracts in the contract repository.
• Create contract repository reports.

Building Acquisition & Dispositions

• Support the acquisition and disposition of building assets, including developing budgets, communicating with suppliers regarding quoting/site visits, summarizing quotes, and drafting contracts/amendments and terminations for dispositions.

Compliance

• Monitor and manage risk and compliance with procurement policies and processes.

Assist in Auditing

• Assist management/auditors during the auditing period.
• Other projects and tasks as needed assigned by Sr. Manager Procurement or Director of Procurement.

Qualifications:

• 3 years related procurement experience
• RFx experience
• Experience with pivot tables
• V-look up data
• Experience with complex data manipulation through Excel
• Attention to detail and a high level of accuracy
• Effective communication skills
• Good time management skills
• Team player
• Ability to multitask
• Good organizational skills