Procurement Category Analyst

CAPREIT Apartments; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company in property management is seeking a Procurement Specialist to oversee various procurement activities, including contract management, RFx documentation, and vendor relations. The ideal candidate will bring at least 3 years of experience in procurement, strong organizational skills, and proficiency in Excel to ensure accurate data handling and compliance with internal policies.

Qualifications

• 3 years related procurement experience.
• Experience with Excel for data manipulation.
• Strong attention to detail and accuracy.

Responsibilities

• Manage assigned contracts including negotiations and amendments.
• Support procurement policies and prepare RFx documentation.
• Assist in auditing and manage compliance with processes.

Skills

Attention to detail

Good organizational skills

Ability to multitask

Team player

Experience with pivot tables

Data manipulation through Excel

Job description

Reports To : Senior Manager, Recurring Contracts and Supplier Management

Position Summary : Responsible for a wide variety of duties including but not limited to RFx document development, quote requests, contract drafting, amendment drafting, contract scheduling, purchase order creation / modification, vendor invoice inquiries, budget support, and general procurement-related administrative duties related to Property Management Service categories.

Responsibilities : Category Management

• Manage assigned real estate property service contracts, including negotiating extensions and new contracts with suppliers, drafting contracts (using standard templates), amendments, and terminations.
• Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups).
• Conduct market research programs related to assigned categories and create cost estimates and forecasts.
• Assist business leads with procuring services following CAPREIT’s procurement policies and processes.
• Create scheduling purchase orders in SAP (or other ERP system) that align with contracted cost schedules.
• Modify purchase orders as required.
• Work with Accounts Payable Department to resolve invoicing issues.
• Update process documentation as needed.
• Coordinate purchase order requests and creation with multiple departments.
• Investigate and resolve purchase order discrepancies (incorrect item, price, etc.).
• Assist in preparation of budget templates.
• Support with accrual inquiries.
• Address vendor payment inquiries and service / goods related issues.
• Other projects assigned by Sr. Procurement Manager or Director.

RFx Documentation

• Support the preparation of RFx documentation (e.g., pricing sheets, reference data).
• Analyze RFx bid submissions and assist with preparing summary reports.

Contract Management

• Maintain the contract repository.
• Accurately input key data of contracts in the contract repository.
• Create contract repository reports.

Building Acquisition & Dispositions

• Support the acquisition and disposition of building assets, including developing budgets, communicating with suppliers regarding quoting / site visits, summarizing quotes, and drafting contracts / amendments and terminations for dispositions.

Compliance

• Monitor and manage risk and compliance with procurement policies and processes.

Assist in Auditing

• Assist management / auditors during the auditing period.
• Other projects and tasks as needed assigned by Sr. Manager Procurement or Director of Procurement.

Qualifications :

• 3 years related procurement experience
• Experience with pivot tables
• V-look up data
• Experience with complex data manipulation through Excel
• Attention to detail and a high level of accuracy
• Team player
• Ability to multitask
• Good organizational skills

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