Procurement Assistant

Government of Nunavut; Iqaluit; On-site; CAD 83,000 - 94,000; Full time

Benefits offered by this job

Northern Allowance

Housing not provided

Job summary

The Government of Nunavut in Iqaluit is seeking a Procurement Assistant reporting to the Manager Procurement Construction. The role provides administrative, logistical and documentation support to procurement staff handling complex processes.

The position ensures procurement data is accurate, timely, and compliant. You will prepare RFQs, RFTs and RFPs, maintain procurement records, coordinate communications with vendors, support bid receipt and documentation, and ensure compliance with GN

Qualifications

• Completion of Grade 12 or equivalent.
• One (1) year of experience in an administrative, financial, logistics, or office support environment.
• Experience providing administrative or clerical support in an office environment.
• Experience working with financial or purchasing documentation.

Responsibilities

• Assisting Procurement Officers in preparing procurement documentation including RFQs, RFTs, and RFPs.
• Preparing and formatting procurement documentation, including templates, bid forms, addenda and contract documentation.
• Maintaining procurement files and ensuring accurate records of procurement activities in accordance with GN policies and procedures.
• Supporting the bid receipt process by maintaining bid logs and ensuring submissions are properly recorded and secured.
• Assisting Procurement Officers with compiling bid evaluation materials and maintaining documentation related to evaluation results.
• Responding to general inquiries from suppliers regarding procurement opportunities and procedures.

Skills

Administrative experience

Documentation management

Interpersonal communication

Education

Grade 12 or equivalent

Tools

Procurement templates

Job description

Title: Procurement Assistant
Department:Transportation and Infrastructure Nunavut
Community:Iqaluit
Requisition Number: 997
Type of Employment:Indeterminate
Salary range:$83,212 to $94,430 per year,37.5hours/week
Northern Allowance:$16,328 per year
Housing:Subsidized Staff Housing is not Available
Union Status:Nunavut Employees Union
Closing date: October 9, 2026 @11:59 p.m. eastern time

This employment opportunity is restricted to Nunavut Inuit.

An eligibility list may be created to fill future vacancies.

Reporting to the Manager Procurement Construction, the Procurement Assistant (Assistant) provides administrative, logistical and documentation support to procurement staff responsible for complex procurement processes. The Procurement Assistant supports the procurement team by maintaining procurement records, assisting in preparing solicitation documents, coordinating communications with vendors and departments, supporting bid receipt and documentation processes, and maintaining procurement data and reporting. The position works closely with Procurement Officers, client departments, vendors, and other Government of Nunavut (GN) staff to ensure procurement processes are organized, timely, and compliant.

Main responsibilities for the Assistant include:

• Assisting Procurement Officers in preparing procurement documentation including Requests for Quotations (RFQs), Requests for Tenders (RFTs), and Requests for Proposals (RFPs);

• Preparing and formatting procurement documentation, including templates, bid forms, addenda and contract documentation;

• Maintaining procurement files and ensuring accurate records of procurement activities in accordance with GN policies and procedures;

• Supporting the bid receipt process by maintaining bid logs and ensuring submissions are properly recorded and secured;

• Assisting Procurement Officers with compiling bid evaluation materials and maintaining documentation related to evaluation results;

• Responding to general inquiries from suppliers regarding procurement opportunities and procedures.

The knowledge, skills, and abilities required for this job are usually obtained through a:

• Completion of Grade 12 or equivalent;

• One (1) year of experience in an administrative, financial, logistics, or office support environment;

• Experience providing administrative or clerical support in an office environment;

• Experience working with financial or purchasing documentation.

The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in more than one of Nunavut’s official languages would be considered an asset. Knowledge of Inuit communities, culture, land, Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets.

Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above.

• The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
• Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
• Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position.This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
• Applicants may submit their resume in any of the Official Languages of Nunavut.
• Only those candidates selected for an interview will be contacted.
• The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.