Procurement and Contracting Officer

University of Guelph; Guelph; On-site; CAD 65,000 - 90,000; Full time

Job summary

University of Guelph is seeking a Procurement and Contracting Officer to provide procurement and contract services under BPS directives and university policies. The role focuses on compliant purchasing, sourcing, and contract execution, balancing business needs with high ethical standards.

The incumbent will manage POs, quotes, and supplier relations, participate in sourcing events, and support a variety of business units in a large public institute environment.

Qualifications

• Two year community college in related field and a minimum of three years related experience.
• Experience in purchasing or supply chain management in a large complex public institute preferred.
• Proficient with Microsoft Office Suite; knowledge of larger ERP systems, preferably Oracle Purchasing.
• Understanding of purchasing, sourcing and contract management principles; business ethics and contracting laws.
• Strong analytical, communication, multitasking, and customer service skills.
• Certifications in CSCMP, CPPO, CPPB, CPSM or equivalent would be assets.

Responsibilities

• Establishing purchase orders, reviewing contracts and agreements.
• Prioritizing daily requisitions and other requests.
• Determining if purchasing requests are compliant with purchasing policies and procedures.
• Obtaining quotes and finding appropriate supply sources.
• Performing analysis and recommending purchasing plans for improvements as required.
• Maintaining complete purchasing records to ensure auditing files.
• Conducting competitive sourcing events as required under direction and guidance of managers.
• Helping clients to interpret and understand University policies and BPS Procurement Directive requirements.
• Building and maintaining relationships with clients.
• Identifying non-compliance issues and developing resolutions, leading, advising, assisting and training team members.

Skills

Procurement

Sourcing

Contract management

Analytical skills

Communication skills

Microsoft Office

Education

Two year community college in related field

Tools

Oracle Purchasing

ERP systems

Microsoft Office Suite

Job description

Department: Procurement Operations
Position covered by the Collective Agreement with USW Local 4120

Temporary Absence of the Regular Incumbent.

Duties and Responsibilities

Reporting to the Assistant Manager, Purchasing Services, the Procurement and Contracting Officer is responsible for providing procurement and contract services for the University by applying the highest standard of quality services and following a disciplined purchasing methodology adhering to the Broader Public Sector (BPS) Procurement Directive, applicable trade treaties, legislation and the University’s policies and procedures. This role has direct accountability for maintaining a balance between satisfying the procurement needs of the business units while maintaining high standards of business ethics.

Responsibilities include:

• Establishing purchase orders, reviewing contracts and agreements.
• Prioritizing daily requisitions and other requests.
• Determining if purchasing requests are compliant with purchasing policies and procedures.
• Obtaining quotes and finding appropriate supply sources.
• Performing analysis and recommending purchasing plans for improvements as required.
• Maintaining complete purchasing records to ensure adequate auditing files.
• Conducting competitive sourcing events as required under direction and guidance of managers.
• Helping clients to interpret and understand the University’s purchasing policies and procedures and BPS Procurement Directive requirements.
• Building and maintaining ongoing effective working relationships with clients.
• Identifying non-compliance issues and developing resolutions, leading, advising, assisting and training various team members on processes and procedures.

Other duties include:

• Identifying purchasing opportunities to collaborate with other BPS organizations, researching and investigating various supply options and marketing information and other assignments as required.

Requirements

• Educational requirements include: Two year community college in a related field and a minimum of three years related experience, or an equivalent combination of education and experience.
• Experience in purchasing or supply chain management in a large complex public institute preferred.
• Technical skills required include: computer software (proficient with Microsoft Office Suite) skills, and demonstrated knowledge of larger ERP systems, preferably Oracle Purchasing.
• Additional requirements include:demonstrated understanding of purchasing, sourcing and contract management principals, best practices and techniques; knowledge of business ethics and financial principals and laws of contracting and tendering; strong ability to effectively assess, analyze and summarize business cases in a complex environment; effective oral and written communication skills; ability to work effectively both independently and in a team environment; exceptional customer service skills; demonstrated ability to multi-task; demonstrated problem solving, organization and planning skills; and a high degree of motivation and drive.
• Certifications in or working towards the following certifications would be considered an asset: CSCMP, CPPO, CPPB, CPSM or other equivalent designations in Purchasing and Supply Chain Management.

Employee Type: Regular
Position Number:10020025

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:10/02/2026
Closing Date:10/09/2026