Procurement and Contract Management Specialist_FT-Perm

LOFT Community Services; Toronto; Hybrid; CAD 74,000 - 87,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Pension plan

Professional development

Hybrid schedule

Gym membership

Job summary

LOFT Community Services in Toronto, ON, seeks a Procurement and Contracts Specialist within the Finance team. You will oversee the full procurement cycle for goods, services, and consulting, ensuring compliance with the Broader Public Sector directives and LOFT policies.

This hybrid role requires 3–5 years of procurement experience, strong vendor management, and the ability to support internal teams with guidance while maintaining transparent, ethical sourcing.

Qualifications

• 3–5 years in procurement, sourcing, contract administration, or vendor management.
• Experience in not-for-profit/public sector procurement.
• Strong ethics, confidentiality, risk management, and transparent sourcing.

Responsibilities

• Manage end-to-end procurement activities from planning to close-out.
• Prepare procurement documents including RFPs, RFQs, RFIs, and RFQs.
• Ensure compliance with LOFT’s procurement policies, Ontario directives, and funder requirements.
• Manage vendor relationships and communications, including inquiries and debriefings.
• Coordinate vendor contracts and amendments, renewals, extensions, and terminations.
• Provide procurement guidance and support to internal teams.

Skills

Procurement

Contract administration

Vendor management

Communication

Analytical thinking

Multitasking

Microsoft Office

Policy compliance

Education

Post-secondary education in Business Administration, Supply Chain Management, Finance, or related field

Tools

Microsoft Office

Procurement systems

Document management systems

Vendor management systems

Job description

Title of Job:Procurement and Contract Management Specialist, Finance
Date:October 09, 2026
Closing Date:October25, 2026
Location:Toronto, ON – Finance
Compensation:$74,083 - 86,715 Annually Prorated
Work Type:Hybrid
Job ID:11063587
Existing or New Position:New

Who We Are:

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,534 annually and providing 1,839 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.

Program Summary:

LOFT’s Finance Department provides financial leadership, stewardship, and services that support the organization’s strategy and long-term sustainability. The department oversees day-to-day accounting, cash management, budgeting and forecasting, financial reporting, contract management, and procurement. The Finance team promotes accountability, informed decision-making, and the responsible use of funds to help ensure that contributions from funders and donors are directed toward delivering programs and services for the people LOFT serves.

Job Summary:

The Procurement and Contracts Specialist is responsible for supporting the full procurement process for goods, services, consulting, and all other purchasing needs. This role will ensure compliance with LOFT’s procurement policy and the Broader Public Sector Procurement Directives issued by the Ontario government. This role ensures that publicly funded goods and services are acquired through processes that are demonstrably open, fair and transparent. This role oversees the full cycle of a procurement process. This role also oversees the vendor contract lifecycle and supports the review of all agreements LOFT enters into.

What You Will Do:

• Manage end-to-end procurement activities, including planning, sourcing, solicitation, evaluation, contract award, execution, renewal, and close-out.
• Prepare and manage procurement documents, including RFPs, RFQs, RFSQs, and RFIs, while advising internal teams on appropriate procurement methods and processes.
• Ensure compliance with LOFT’s procurement policies, Ontario’s Broader Public Sector Procurement Directive, and applicable funder and donor requirements.
• Manage vendor relationships and communications, including inquiries, award notifications, debriefings, bid disputes, and contract-related matters.
• Coordinate vendor contracts and agreements, including amendments, renewals, extensions, and terminations, in collaboration with Finance, programs, and other internal stakeholders.
• Support internal teams throughout the procurement process, including developing evaluation criteria, coordinating evaluations, documenting decisions, and providing procurement guidance.
• Maintain accurate procurement and contract records, tracking tools, templates, policies, procedures, and Vendor of Record (VOR) information.
• Monitor compliance and reporting requirements by conducting purchasing audits and completing required procurement and funder reports, including Ontario Procurement Activity Reporting (PAR).
• Provide training and guidance to staff on procurement policies, procedures, and best practices.
• Collaborate with internal and external stakeholders to deliver timely, professional, and client-focused procurement and corporate services support aligned with LOFT’s mission, values, and strategic priorities.
• Perform other related duties as assigned.

What You Bring:

• Post-secondary education in Business Administration, Supply Chain Management, Finance, or a related field.
• 3–5 years of progressive experience in procurement, sourcing, contract administration, or vendor management, preferably in a not-for-profit, public sector, Broader Public Sector, or publicly funded environment.
• Working knowledge of the Ontario Broader Public Sector Procurement Directive, competitive procurement practices, contract management, and public sector accountability requirements.
• Experience preparing and administering procurement documents and contracts, including supporting evaluation processes, agreements, amendments, renewals, and terminations.
• Strong understanding of fair, transparent, and accountable procurement practices, including confidentiality, conflicts of interest, risk management, and ethical sourcing.
• Excellent written and verbal communication skills, with strong analytical, problem-solving, judgment, and attention to detail.
• Demonstrated ability to manage multiple priorities, deadlines, procurements, and stakeholders in a fast-paced environment.
• Strong interpersonal and relationship-building skills, with the ability to work effectively with internal teams and external partners.
• Proficiency in Microsoft Office and experience with procurement, contract management, or document management systems.

Work Environment:

• Combination of walking and sitting for a long period of time.
• Ability to use office equipment and computers.
• Must lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Ability to work at a desk, conference table or in meetings of various configurations.

What We Offer:

• A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability
• Defined Benefits Pensions Plan
• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard,
• Additional paid personal and paid sick days
• Professional development budget available to help you nurture and shape your career
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis, a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• Tuition reimbursement programMaternity-leave top up program and Parental leave top up program

Our Commitment to Diversity and Inclusion:

LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.

Note:

• This position follows a hybrid schedule consisting of four days on‑site and one day working from home.
• A satisfactory vulnerable sector check (VSC) is also required.
• This posting provides only a summary of the responsibilities and requirements for the position

#LI_HYBRID

LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting [e-mail] or [phone].