Procurement Analyst

InSync Systems; Calgary; On-site; CAD 65,000 - 90,000; Full time

Job summary

InSync Systems Inc. is seeking an experienced Procurement Analyst for a 12-month contract, onsite in Calgary, Alberta. Must be legally entitled to work in Canada and available for 40 hours a week.

Reporting to the Team Lead, you will support procurement requirements, manage supplier relationships, execute RFx processes, and collaborate with internal stakeholders to improve cost, efficiency, and compliance.

Qualifications

• 3-5 years of experience in supply chain, procurement, or supplier management.
• Knowledge of Procure to Pay lifecycle, performance metrics and reporting, and SCM processes.
• Proficient in MS Office suite.
• Experience in SAP and Ariba.
• Strong organizational and analytical skills.
• Ability to collaborate effectively and efficiently.
• Strong verbal and written communication skills.
• Detail-oriented with a focus on compliance and process improvement.
• Capable of working in a fast-paced environment with dynamically shifting priorities and deadlines.

Responsibilities

• Source and expedite external goods to meet operational requirements.
• Guide stakeholders on purchasing policies and objectives.
• Execute RFx development, evaluation, award, and closeout.
• Collaborate with SSC to resolve pricing discrepancies and PO confirmations.
• Coordinate with warehouse for timely goods receipt and KPIs.
• Partner with maintenance planners to align PM and MRP points.
• Develop and maintain supplier relationships and communication.
• Support Category Management and sourcing initiatives.
• Identify procurement cost reductions and efficiency gains.
• Ensure compliance with policies and regulatory requirements.

Skills

Experience in supply chain

Procure to Pay

MS Office

Communication skills

Analytical skills

Collaboration

Vendor management

Detail oriented

Deadline management

Education

Business or supply chain degree

SCMP/CSCP/CPM/CPSM certification preferred

Tools

SAP

Ariba

MS Office

Job description

We are looking for an experienced Procurement Analyst for a 12-month contract, with possible extension position, in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Reporting to the Team Lead, this role will be primarily involved with supporting procurement requirements. This role will support all operational requirements of materials and services, partnering closely with various internal stakeholders.

Responsibilities

• Source and expedite external goods in alignment with approved buying, receiving, and transportation channels to meet operational requirements.
• Provide guidance and recommendations to business stakeholders on purchasing policies, practices, and objectives.
• Recommend and select appropriate procurement methods based on the size, value, and complexity of business needs.
• Execute the competitive procurement process, including RFx development, evaluation, award, execution, and closeout.
• Collaborate with the SCM Service Center (SSC) to resolve pricing discrepancies, PO confirmations, settlement issues, and GR/IR imbalances.
• Coordinate with warehouse staff to ensure timely goods receipt and support internal KPIs (e.g., On-Time In-Full).
• Partner with maintenance planners to ensure alignment between PM and MRP integration points.
• Develop and maintain supplier relationships; act as liaison between business stakeholders and external suppliers to ensure effective communication and expectation alignment.
• Support Category Management Teams as needed to advance sourcing initiatives.
• Contribute to initiatives aimed at reducing procurement costs and improving efficiency.
• Operate in compliance with Supply Chain Management Policy, Company Code of Business Conduct & Ethics, and all applicable company policies, standards, processes, and regulatory requirements.
• Perform additional duties as required to support evolving business needs.
• Work closely with internal stakeholders: Asset Maintenance & Reliability, Category Management, SCM Process & Performance, SCM Service Center (SSC), Community and Indigenous Affairs (CIA), Finance, Audit, and other internal teams as required.
• May work closely with external stakeholders: Suppliers and other external groups as required (e.g., external auditors, Indigenous communities)
• Support the development of positive, performance-focused relationships with suppliers by encouraging service excellence and continuous improvement.
• Assist in verifying that suppliers meet Company’s commercial, technical, and safety requirements.
• Help maintain supplier performance tracking tools and contribute to performance management plans as needed.
• Provide guidance to internal stakeholders on purchasing policies, procedures, and best practices.
• Support the execution of sourcing and contracting strategies that align with business needs and approved procurement channels.
• Collaborate with category teams to support planning, target setting, and opportunity identification.
• Work with internal and external stakeholders to ensure timely and effective delivery of sourcing outcomes.
• Promote the use of consistent, modern sourcing practices to drive value and supply assurance.
• Ensure procurement activities follow approved buying, receiving, and transportation processes to minimize transaction costs
• Assist in identifying and tracking key performance metrics to support efficiency and continuous improvement.
• Help identify and mitigate supply chain risks through proactive monitoring and collaboration.
• Support the development and maintenance of SCM dashboards and reporting tools.
• Support team objectives by contributing to individual goals that align with broader supply chain and organizational priorities.
• Assist in optimizing supply chain processes by identifying inefficiencies and suggesting improvements within scope of work.
• Use data and analytics tools to gather insights and support fact-based decision-making under guidance from senior team members.
• Collaborate effectively to help resolve operational challenges and contribute to high-quality service and performance outcomes.
• Follow all company policies and procedures, including the Supply Chain Management Policy, Code of Business Conduct & Ethics, and regulatory requirements.
• Engage in training opportunities to build knowledge and ensure safe, compliant, and effective operations.
• Contribute to a respectful and inclusive team environment where everyone feels safe, valued, and able to succeed.
• Demonstrate integrity and ethical behavior in all aspects of your work and interactions.
• Build positive relationships with internal stakeholders and external suppliers through clear communication and professional conduct.
• Adhere to and cascade strong ethical principles in all aspects of the work

Required Skills and Experience

• 3-5 years of experience in supply chain, procurement, or supplier management
• Knowledge of Procure to Pay (P2P) lifecycle, performance metrics and reporting, and SCM processes
• Proficient in MS Office suite
• Experience in SAP and Ariba
• Strong organizational and analytical skills
• Ability to collaborate effectively and efficiently
• Strong verbal and written communication skills
• Detail-oriented with a focus on compliance and process improvement
• Capable of working in a fast-paced environment with dynamically shifting priorities and deadlines

Desired Skills and Experience

• Oil & Gas, Mining, or Utilities industry experience is preferred
• A post-secondary business or supply chain degree preferred
• Professional Supply Chain certification (SCMP/CSCP/CPM/CPSM) preferred

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.