Procore Administrator / Coordinator (Construction Project Support)

The Contractor Consultants; Vaughan; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading company in sustainable infrastructure seeks a Procore Administrator / Coordinator to drive operational excellence across projects in North America. This role requires strong organizational skills, Procore expertise, and a commitment to innovation. You will manage project tracking, support business development, and ensure smooth construction operations. Join a passionate team dedicated to building a cleaner future with flexible work options and numerous benefits.

Benefits

Profit Sharing & Performance Bonuses

Bi-Weekly Pay Cycle

Referral Bonus Program

Wellness Programs & Reimbursements

Safety Equipment Provided

Paid Time Off

Remote/Hybrid Work Flexibility

Per Diem for Travel Projects

Training, Certifications & Paid Development Programs

Annual Team Outings and Company Events

Qualifications

• 3+ years in Procore Administration or Construction Coordination.
• Advanced knowledge of Procore and workflow automation.
• Experience with bid tracking and business development.

Responsibilities

• Maintain business development trackers and support bid coordination.
• Act as Procore expert, managing data and project setup.
• Train team members on Procore and SharePoint.

Skills

Procore Administration

Construction Coordination

Project Controls

Workflow Automation

Document Control

Microsoft 365

Education

Procore Certification

Tools

SharePoint

Excel

Teams

Job description

Join to apply for the Procore Administrator / Coordinator (Construction Project Support) role at The Contractor Consultants.

Own the Backbone of Construction Operations - Join ClearBlue Infrastructure Group as a Procore Administrator / Construction Project Coordinator!

Job Title:

Procore Administrator / Coordinator (Construction Project Support)

Company Name:

ClearBlue Infrastructure Group

Pay Range:

Competitive salary, based on experience

Industry:

Energy / Utilities / Sustainability / Commercial construction

Location:

Woodbridge, ON - Remote/In-Office/Hybrid

Job Overview

ClearBlue Infrastructure Group is searching for a highly organized, tech-savvy, and proactive Procore Administrator / Construction Project Coordinator to drive operational excellence across our infrastructure, energy, and construction projects throughout the USA and Canada. In this leadership support role, you'll act as the quarterback of our project execution—owning everything from Procore and SharePoint to opportunity tracking and project scheduling.

This role is ideal for someone who thrives on structure, drives innovation, and takes full ownership of ensuring construction operations run smoothly.

Who We Are

At ClearBlue Infrastructure Group, we lead the way in sustainable infrastructure, energy storage, solar, and construction across North America. With a deep commitment to innovation and precision, we're building a better, cleaner future—one high-impact project at a time. Our growing team is fueled by passion, accountability, and a shared mission to deliver excellence on every front.

Key Responsibilities

• Business Development & Opportunity Tracking
• Maintain and update business development trackers to monitor wins, losses, and KPIs.
• Support bid coordination efforts, ensuring proposals and tenders are submitted on time.
• Provide insights and data reporting to inform leadership strategy.
• Procore Administration & Project Tracking
• Act as ClearBlue's Procore expert—setting up projects, managing data, and ensuring system accuracy.
• Build custom dashboards and workflows to enhance visibility and tracking.
• Monitor KPIs, budgets, RFIs, submittals, change orders, and deadlines with real-time reporting.
• Scheduling & Calendar Management
• Oversee scheduling of tenders, deliverables, and construction milestones.
• Maintain the team calendar and ensure efficient resource allocation.
• Prevent scheduling conflicts and follow up on key tasks.
• Document & SharePoint Management
• Organize, manage, and maintain SharePoint folders and documentation for all projects.
• Enforce document control standards—ensuring version accuracy, compliance, and accessibility.
• Track contract approvals and revision histories across all active projects.
• Process Automation & Efficiency
• Automate reminders, follow-ups, and approvals to streamline workflows.
• Continuously improve project tracking and reporting processes.
• Integrate Procore with Microsoft 365 tools to maximize operational flow.
• Team Communication & Support
• Train and support team members in using Procore and SharePoint effectively.
• Onboard new hires and ensure team-wide adherence to workflows and checklists.
• Prepare regular reports for leadership on project progress, risks, and upcoming deadlines.

Qualifications

• 3+ years in Procore Administration, Construction Coordination, or Project Controls.
• Advanced knowledge of Procore, especially in workflow automation, dashboards, and reporting.
• Hands-on experience with SharePoint or other document control platforms.
• Strong understanding of construction workflows—RFIs, submittals, change orders, scheduling.
• Experience with bid tracking and supporting business development.
• Proficiency in Microsoft 365, especially Excel, SharePoint, and Teams.
• Procore Certification (preferred, not required).
• A high-performance mindset with an obsessive focus on organization, accuracy, and accountability.

Benefits

• Profit Sharing & Performance Bonuses
• Bi-Weekly Pay Cycle
• Referral Bonus Program
• Wellness Programs & Reimbursements
• Safety Equipment Provided
• Paid Time Off (Vacation, Holidays, Sick Days)
• Remote/Hybrid Work Flexibility
• Per Diem for Travel Projects
• Training, Certifications & Paid Development Programs
• Annual Team Outings and Company Events

Schedule

Full-Time | Monday to Friday | Flexible hours with travel as needed

Work Location

Remote / Hybrid | Based in Toronto or open to candidates across North America with availability for occasional travel.

Equal Opportunity Statement

ClearBlue Infrastructure Group is committed to creating an inclusive environment for all employees. We value diversity in experience, background, and perspective, and are proud to be an equal opportunity employer.

Ready to own the numbers behind North America's most innovative construction projects? Apply today and join ClearBlue Infrastructure Group!