Private Bar Clerk

Autism Services; Saskatoon; On-site; CAD 42,000 - 62,000; Full time

Job summary

Autism Services in Saskatoon is seeking an organized Administrative Clerk to support the Private Bar Services Department. You will handle correspondence, filing, and daily workflows, ensuring confidentiality and accurate records.

Ideal candidates are self-starters who adapt quickly to new technologies, can learn policies, and build solid relationships with internal and external stakeholders. This role requires meticulous administrative skills and keen attention to detail.

Qualifications

• Self-starter with proactive approach.
• Able to learn new platforms and policies quickly.
• Strong organizational and documentation skills.

Responsibilities

• Provides Band 3-level support to Private Bar Services Department and Court Appointed Counsel Program.
• Prepares, edits, formats, and distributes correspondence, reports, spreadsheets, presentations, and other documents.
• Maintains electronic and physical filing systems.
• Monitors and manages shared inboxes, phone lines, and administrative workflows.
• Processes forms, invoices, expense claims, and other administrative documents.
• Responds to inquiries professionally and directs requests to appropriate resources.
• Maintains positive working relationships with internal and external stakeholders.
• Organizes and maintains accurate records and databases.
• Ensures information is handled in accordance with organizational policies and confidentiality requirements.
• Assists with records retention, storage, and disposal processes.
• Participates in special projects and perform other duties as assigned

Skills

Self-motivated

Tech savvy

Policy comprehension

Relationship building

Job description

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e59692ea-6fa2-4c6c-9f43-5b2ad53df424&ccId=9200335752259_2&lang=en_CA&jobId=572104

The successful candidate is:

• a self-starter, resourceful, proactive and capable of independent problem-solving;
• fluent with technology - an early adopter of technology (flexibility to learn different platforms, eager to try and learn about new technologies);
• able to quickly learn and apply policies and procedures;
• able to build strong relationships across the organization;

POSITION RESPONSIBILITIES

• Provides Band 3-level support to Private Bar Services Department and Court Appointed Counsel Program.
• Prepares, edits, formats, and distributes correspondence, reports, spreadsheets, presentations, and other documents.
• Maintains electronic and physical filing systems.
• Monitors and manages shared inboxes, phone lines, and administrative workflows.
• Processes forms, invoices, expense claims, and other administrative documents.
• Responds to inquiries professionally and directs requests toappropriate resources.
• Maintains positive working relationships with internal and external stakeholders.
• Organizes andmaintainsaccuraterecords and databases.
• Ensures information is handledin accordance withorganizational policies and confidentiality requirements.
• Assists with recordsretention, storage, and disposal processes.
• Participates in special projects and perform other duties as assigned
• Activities are performed within a framework of established operational procedures, policies and guidelines where limited judgement must be exercised to determine applicability using some standardized solutions and manage work plans and priorities.
• Work processes or functions are comprised of interrelated tasks or activities which vary over time requiring moderate planning. Position has independence on day-to-day operational matters.
• Work is reviewed periodically. Problems of an unusual nature are escalated to Senior Private Bar Administrative Clerk or to the Director of Private Bar Services.