Privacy & Health Information Specialist

Grandview Children s Centre; Ajax; On-site; CAD 72,793 - 85,156; Full time

Job summary

Grandview Kids seeks a Privacy and Health Information Coordinator to support health records management, policy development, and privacy compliance. This on-site role with a full-time contract focuses on safeguarding client confidentiality and implementing privacy best practices.

Responsibilities include drafting policies, coordinating audits, handling consent processes, and educating staff and families about privacy requirements.

Qualifications

• At least 3 years previous similar privacy experience working within health records
• CHIMA Certification is required
• CIPP/C certification or equivalent required with expert knowledge of privacy standards and current legislation and requirements
• CIPM certification or equivalent with experience working with health records an asset
• Expert knowledge and experience in privacy standards, ethics and legislative requirements
• Well-developed communication skills, including verbal, written, negotiation, presentation and listening skills
• Strong problem-solving, time management and organizational skills
• Valid and clear Police Record Check including Vulnerable Sector Check
• A valid Ontario Driver’s License and consistent access to a reliable vehicle, or appropriate transportation for the role

Responsibilities

• Drafting and revising policies and procedures with special attention to privacy considerations, maintaining health records, ensuring compliance with current privacy legislation
• Identifying the privacy needs of Grandview Kids (in collaboration with CIS Manager), including maintaining Grandview Kids’ Privacy Statement
• Revising and monitoring privacy audit processes, including performing audit logs in Alayacare Employee Records
• Reporting of privacy breaches, both internally and externally as required by Grandview policy and legislation
• Maintaining, monitoring and revising consent processes and forms as required, including developing consents for specific events/situations
• Raising staff awareness and providing staff education regarding privacy considerations and policies, and guiding staff regarding consent requirements
• Responding to inquiries from parents/caregivers, physicians, other agencies, child-care centres and Grandview staff
• Processing release of records requests
• Responding to families and legal representative requests (including requests for staff attendance as witness with the client record)
• Preparing and distributing reports, and other prepared materials, as required
• Providing educational seminars and workshops to families and clients

Skills

Verbal communication

Written communication

Negotiation

Presentation

Listening

Time management

Organizational skills

Problem-solving

Education

CHIMA Certification

CIPP/C certification

CIPM certification

Tools

Alayacare Employee Records

Job description

Grandview Kids seeks a Privacy and Health Information Coordinator to support health records management, policy development, and privacy compliance. This on-site role with a full-time contract focuses on safeguarding client confidentiality and implementing privacy best practices.

Responsibilities include drafting policies, coordinating audits, handling consent processes, and educating staff and families about privacy requirements.