Prevention Services Executive Assistant

Autismservices; Prince Albert; On-site; CAD 42,000 - 60,000; Full time

Job summary

Montreal Lake Cree Nation Prevention Services is seeking an Executive Assistant to provide administrative, clerical, and frontline office support under the Program Director. This role focuses on organizing daily operations, maintaining records, coordinating communications, and supporting program activities with utmost confidentiality.

The Executive Assistant will assist with filing, scheduling, data entry, cheque requisitions, and documentation, ensuring respectful and professional service to

Qualifications

• High level of confidentiality, discretion, and professionalism.
• Experience supporting executives and handling sensitive information.

Responsibilities

• Answer phones, take messages, direct inquiries, and assist community members in a respectful manner.
• Assist with scheduling appointments, meetings, training, home visits, and community events.
• Prepare letters, memos, forms, agendas, sign‑in sheets, meeting packages, and minutes as required.
• Maintain organized paper and electronic filing systems.
• Assist with ordering and tracking office supplies.
• Support staff with photocopying, scanning, printing, emailing, faxing, and other office duties.
• Assist with maintaining calendars, meeting bookings, and office communication.
• Perform other related duties as assigned by the Program Director.

Job description

Under the direction of the Prevention Services Program Director, the Executive Assistant provides administrative, clerical, and front‑line office support for Montreal Lake Cree Nation Prevention Services. This position helps ensure the daily operations of the Prevention Services Office are organized, efficient, respectful, and professional. The Executive Assistant will assist with filing, scheduling, communication, documentation, cheque requisitions, program support, data entry, and maintaining office records. This position requires a high level of confidentiality, discretion, and professionalism, as Prevention Services works with sensitive information related to children, youth, families, staff, and community members.

Key Responsibilities

Administrative and Office Support

• Answer phones, take messages, direct inquiries, and assist community members in a respectful manner.
• Assist with scheduling appointments, meetings, training, home visits, and community events.
• Prepare letters, memos, forms, agendas, sign‑in sheets, meeting packages, and minutes as required.
• Maintain organized paper and electronic filing systems.
• Assist with ordering and tracking office supplies.
• Support staff with photocopying, scanning, printing, emailing, faxing, and other office duties.
• Assist with maintaining calendars, meeting bookings, and office communication.
• Perform other related duties as assigned by the Program Director.