Prevention Services Executive Assistant

Autismservices; Montreal Lake; On-site; CAD 40,000 - 52,000; Full time

Job summary

Montreal Lake Cree Nation Prevention Services is seeking an Executive Assistant under the direction of the Prevention Services Program Director. This role provides administrative and front-line office support to ensure daily operations are organized, respectful, and professional.

Responsibilities include filing, scheduling, correspondence, data entry, document maintenance, cheque requisitions, and minutes; confidentiality and discretion are essential due to sensitive information across staff,

Qualifications

• High level of confidentiality, discretion, and professionalism. (inferred from role)

Responsibilities

• Answer phones, take messages, direct inquiries, and assist community members in a respectful manner.
• Assist with scheduling appointments, meetings, training, home visits, and community events.
• Prepare letters, memos, forms, agendas, sign‑in sheets, meeting packages, and minutes as required.
• Maintain organized paper and electronic filing systems.
• Assist with ordering and tracking office supplies.
• Support staff with photocopying, scanning, printing, emailing, faxing, and other office duties.
• Assist with maintaining calendars, meeting bookings, and office communication.
• Perform other related duties as assigned by the Program Director.

Job description

Under the direction of the Prevention Services Program Director, the Executive Assistant provides administrative, clerical, and front‑line office support for Montreal Lake Cree Nation Prevention Services. This position helps ensure the daily operations of the Prevention Services Office are organized, efficient, respectful, and professional. The Executive Assistant will assist with filing, scheduling, communication, documentation, cheque requisitions, program support, data entry, and maintaining office records. This position requires a high level of confidentiality, discretion, and professionalism, as Prevention Services works with sensitive information related to children, youth, families, staff, and community members.

Key Responsibilities

Administrative and Office Support

• Answer phones, take messages, direct inquiries, and assist community members in a respectful manner.
• Assist with scheduling appointments, meetings, training, home visits, and community events.
• Prepare letters, memos, forms, agendas, sign‑in sheets, meeting packages, and minutes as required.
• Maintain organized paper and electronic filing systems.
• Assist with ordering and tracking office supplies.
• Support staff with photocopying, scanning, printing, emailing, faxing, and other office duties.
• Assist with maintaining calendars, meeting bookings, and office communication.
• Perform other related duties as assigned by the Program Director.