Administrative Support Worker

Autism Services; Saint-Isidore-de-Bellevue; On-site; CAD 32,000 - 45,000; Full time

Job summary

Autism Services in Saskatchewan seeks an Administrative Support Worker to provide administrative, clerical, and coordination support across the Mental Health Department. Reporting to the Prevention Program Manager, this role helps with scheduling, document preparation, and program logistics.

Candidates should have a high school diploma or GED, at least one year of admin experience, strong Microsoft 365 skills, and the ability to manage multiple priorities.

Qualifications

• High School Diploma or GED (required); Post-secondary education in Office Administration, Business Administration, or related field is an asset
• Minimum 1 year experience in administration, clerical or related field
• An equivalent combination of education, training and work experience will be considered
• Respectful communication and listening skills
• Ability to manage multiple priorities and deadlines
• Ability to maintain accurate and detailed records
• Reliability and punctuality
• Proficiency in Microsoft 365: Word, Excel, Outlook, Teams, SharePoint, OneNote and OneDrive
• As a condition of employment must provide a current CPIC and Vulnerable Sector Check

Responsibilities

• Prepare, format, and distribute documents including reports, meeting agendas and minutes, memos and correspondence
• Maintain organized filing systems (electronic and hardcopy)
• Ensure consistent use of departmental templates and forms
• Support program-specific needs: scheduling and coordination, documentation and reporting, program logistics and communication, tracking of services & program participation, activities, and outputs
• Program logistics support includes transportation coordination, facility and venue bookings, vehicle scheduling and tracking
• Maintain referral logs and administrative tracking templates
• Coordinate calendars for Director, Program Managers, and staff
• Schedule meetings, case conferences, and programming activities
• Support financial processes including: Purchase requests, Expense tracking, Receipt collection and submission, maintain tracking logs and assist with reporting requirements

Skills

Microsoft 365

Communication

Multitasking

Reliability

Punctuality

CPIC/Vulnerable Sector Check

Education

High School Diploma or GED

Post-secondary education in Office Administration/Business Administration or related field

Job description

Human ResourcesBox 147, Bellevue, SK. S0K 3Y0O

Reporting to the Prevention Program Manager, the Administrative Support Worker provides administrative, clerical, and coordination support across the Mental Health Department. The Administrative Support Unit is structured to support the departments four core program areas including Mental Health & Addictions, Prevention, Jordans Principle and Shared Services.

DUTIES

• Prepare, format, and distribute documents including: reports, meeting agendas and minutes, memos and correspondence Maintain organized filing systems (electronic and hardcopy) Ensure consistent use of departmental templates and forms Support program-specific needs: scheduling and coordination, documentation and reporting, program logistics and communication, tracking of services & program participation, activities, and outputs Program logistics support includes transportation coordination, facility and venue bookings, vehicle scheduling and tracking Maintain referral logs and administrative tracking templates Coordinate calendars for Director, Program Managers, and staff Schedule meetings, case conferences, and programming activities Support financial processes including: Purchase requests, Expense tracking, Receipt collection and submission, maintain tracking logs and assist with reporting requirements.

QUALIFICATIONS

• High School Diploma or GED (required); Post-secondary education in Office Administration, Business Administration, or related field is an asset Minimum 1 year experience in administration, clerical or related field An equivalent combination of education, training and work experience will be considered Respectful communication and listening skills Ability to manage multiple priorities and deadlines Ability to maintain accurate and detailed records Reliability and punctuality Proficiency in Microsoft 365: word, excel, outlook, teams, sharepoint, OneNote and OneDrive As a condition of employment must provide A current CPIC and Vulnerable Sector Check;