Premises Specialist

Coastal Community Credit Union; Nanaimo; Hybrid; CAD 60,000 - 76,000; Full time

Benefits offered by this job

Extended benefits package

RRSP contribution 11.75%

Job summary

Coastal Community Credit Union is seeking a Premises Specialist to coordinate facilities services and support property records across multiple locations on Vancouver Island and nearby regions. You will manage vendors, oversee maintenance programs, and assist with space planning to keep spaces safe and functional for employees and members.

You'll document contracts, monitor service levels, and collaborate with internal teams to ensure smooth operations and timely updates to premises-related

Qualifications

• Experience coordinating facilities services and vendors.
• Ability to track budgets, service contracts and inventory.
• Organized with attention to detail and deadlines.

Responsibilities

• Coordinate day-to-day facilities operations and vendor relationships.
• Support property records, maintenance programs and repairs.
• Assist with space planning and office relocations with minimal disruption.
• Maintain Premises Property Information System records and renewals.
• Collaborate with internal teams and Integris Credit Union on data transfers.

Skills

Budgeting

Vendor management

Facilities coordination

Documentation

Space planning

Maintenance programs

Cross-functional collaboration

Job description

*Posting Deadline: Please submit your application by 11:59 PM PST, September 3, 2026*

Position Type: Permanent

Together, Let's Do Great Things!

We're a financial services co-operative with an expansive reach on Vancouver Island, the Gulf and Discovery islands and North Central BC. Joining us is your opportunity to work, and do good, locally. As our Premises Specialist you'll play a key role in coordinating facilities services, supporting property records and maintenance programs, and helping our premises team deliver safe, efficient spaces across the organization.

What's the role?

Reporting to the Manager, Premises, the Premises Specialist helps keep our locations safe, functional, and ready to support employees, members, and communities across Coastal Community. In this role, you'll coordinate facilities services, support vendors and contractors, maintain property records, and help manage repairs, maintenance programs, and business continuity activities. You'll also assist with space planning, service requests, and premises-related updates, making this a great fit for someone who is organized, responsive, and comfortable coordinating details across multiple locations.

Your duties will include:

• Contributes ideas to the development and assists with documenting the annual operating plan, budget, and targets for the Premises Department
• Coordinate day-to-day operational relationships with approved premises vendors and contractors, in alignment with Procurement policies and approved vendor records
• Assess and troubleshoot premises situations that impact daily business operations in a timely manner
• Monitor and track facility requests, repairs and deficiencies, identify trends or issues and provide recommendations to the Manager, Premises and/or AVP, Capital Projects & Facilities
• Maintain and update inventory records of all furniture, equipment and assets
• Manage preventative maintenance programs and schedules to ensure service levels are per contracts and service agreements
• Develop operational service requirements and coordinate requests for pricing with Procurement, in accordance with applicable purchasing procedures
• Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations
• Maintains accurate records for the Premises Property Information System, including but not limited to expirations and renewals of service contracts, inventory of current floor plan drawings, independent contractor agreements, privacy policy agreements, security runner service, signage maintenance, utilities, fire inspections, HVAC maintenance, cleaning agreements, furniture, landscaping, elevator maintenance, and roofing maintenance
• Supports and coordinates the integration process with Integris Credit Union by managing the collection, organization, and transfer of facilities-related information

Who are we?

Established in 1946, Coastal Community Credit Union puts people's needs first and invests in communities across Vancouver Island, the Discovery and Gulf Islands, and in North Central BC. We're proud of the legacy we've built and the things that make us who we are.

• We're 100% member-owned, with all decisions made locally—right here in BC.
• We're a growing organization with $5.6 billion in assets under management.

Coastal Community helps improve the financial health of over 110,000 members as well as insurance and wealth clients through our 32 branches, 19 insurance offices, our business centres, plus our wide range of online and digital services.

We believe in making meaningful contributions to the communities we call home through grants, education awards, sponsorships, and fundraising.

At Coastal Community we are dedicated to serving our local community by prioritizing diversity, equality, inclusion, and supporting a sense of belonging for all. We value every individual's unique experience and perspective. As a result, we empower individuals to achieve their financial goals, enrich lives, and build healthier communities.

Embarking on a journey with Coastal Community means joining an exceptional team, engaging in meaningful work, and enjoying fulfilling experiences along the way. We take pride in offering a comprehensive total rewards package and a workplace culture that’s second to none. This includes a commitment to work/life balance, a substantial extended benefits package, an impressive 11.75% employer-paid RRSP contribution, investments in your education and training, banking perks, and so much more! Join us and be part of a community that values your growth and success!

Career Band Range (Annual Salary) $60,217.00 - $75,582.00

The posted salary range is designed to reflect a broad career band, encompassing a variety of roles within our organization and serves as a general guideline. Your final compensation will be tailored to your unique skills, experience, and the responsibilities of the role.

If this role resonates with your passion and skills, we would love to hear from you!