Pre-Construction Coordinator

Macklan Group; Dartmouth; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

3 weeks paid vacation time

RRSP Company match program

Competitive health and dental benefits

Paid volunteer time

Flexible working start and end times

Summer hours – early closure on Friday

Macklan days – year-end shutdown

Employee Assistance Program

Tuition reimbursement

Job summary

Macklan Group is seeking a Preconstruction Coordinator to join the Macklan Innovation Centre. Reporting to the Preconstruction - Project Manager, you will support the execution of preconstruction tasks and provide administrative support across pre-award and post-design stages.

You will manage meetings, procurement, document control in Procore, budget tracking, and monthly reports while coordinating with internal and external stakeholders to keep projects on schedule and within budget.

Qualifications

• Strong communication and interpersonal skills with a customer focus.
• Proficient with MS Office; quick learner of new software.
• Highly organized and detail oriented; able to manage multiple projects.
• Solid understanding of Procore.
• Three or more years of administrative experience in construction/engineering preferred.

Responsibilities

• Provide general project administration and document control.
• Schedule meetings, capture minutes, and distribute them in a timely manner.
• Create purchase orders and subcontracts; monitor execution by relevant parties.
• Maintain project budget and dates in the construction software; support cost reporting.
• Configure/maintain project documentation in Procore for each project.
• Support procurement of consultants and prepare monthly project reports.

Skills

Strong communication

MS Office proficiency

Adaptable

Highly organized

Multitasking

Education

Post-secondary degree/diploma in business administration or related field

Tools

Procore

Job description

At the Macklan Group of Companies, our people come first. As a builder, developer, offsite manufacturer, and innovator, we've built a culture where great work and great people grow together.

Our VALUES are the BEAMS we build on

Build Like it Matters - Every detail, every day

Enjoy the Ride - Celebrate wins. Talk early. Bring energy

Always True - Integrity. Safety. Grit.

Make it Better Every Day, Together - Continuous Improvement

These values guide how we work, how we treat each other, and what we leave behind.

We Build Solid. We Build Community. We BEAM with Values.

About the Role

We’re currently looking for a Preconstruction Coordinator to join our Macklan Innovation Centre. Reporting to the Preconstruction - Project Manager, the Preconstruction Coordinator works closely with other project support and design team members as part of a diverse and inclusive team. You will support the execution of all preconstruction project related tasks and provide administrative support to projects in pre-award and post-design stages.

Responsibilities

• General project administration.
• Meeting support: Schedule, document and issue minutes within a timely manner.
• Create purchase orders and subcontracts in construction software program and monitor for execution by the relevant parties.
• Ensure that finalized budget and project dates are up to date in construction software program.
• Support accurate project cost reporting maintenance and adherence.
• Configure project documentation for each project within the Procore platform.
• Upon project completion, support reconciliation and system close-out, including Procore project sites.
• Support defining, tracking and recording key project milestones and decisions.
• Maintain accurate record keeping within construction software program.
• Follow up on tasks assigned to internal and external stakeholders to ensure timely and accurate completion.
• Upload and QA all drawings to ensure that drawings are dated and numbered as required, and that current drawings are maintained.
• Upload and maintain all other project-related documents such as specifications, cut sheets, design briefs and sketches.
• Assist Preconstruction Project Manager with procurement of consultants as required.
• Create and maintain project directories/contact lists.
• Assist with preparation of monthly project reports and key administrative reports.

Qualifications

Required Skills

• Strong communication and interpersonal skills, a customer service focus and a professional demeanour.
• A strong understanding of MS Office Suite and the ability to learn new technologies quickly.
• Adaptable, with the aptitude to thrive in a dynamic, fast-paced environment with changing needs and priorities.
• Highly organized and detail focused.
• The ability to work on multiple projects concurrently.

Preferred Skills

• Three or more years of previous administrative experience, preferably within a construction, architectural or engineering environment or similar.
• A post‑secondary degree/diploma in business administration, construction management, information management or a related field preferred.
• Solid understanding of Procore

Pay range and compensation package

We invest in our people. When you join the Macklan team, you’ll be part of an employee-first culture that backs you with meaningful benefits and support to grow your career.

• 3 weeks paid vacation time
• RRSP Company match program
• Competitive health and dental benefits
• Paid volunteer time one day per year
• Paid personal days
• Flexible working start and end times to equate to 40 hours per week
• Summer hours - office closes at 2pm on Fridays in July and August
• Macklan days - paid shut down between Christmas and New Year’s
• Access to a virtual Health platform and Employee Assistance Program
• Healthy Living Allowance
• Paid employer development programs and tuition reimbursement
• Competitive base remuneration

Equal Opportunity Statement

We are committed to diversity and inclusion. Our differences make us better. We are proud of the diversity on our teams because it supports our culture of innovation and belonging.