Pre-Construction Client Coordinator (Client Concierge)

HC Habitation; Châteauguay; On-site; CAD 55,000 - 70,000; Full time

Job summary

HC Habitation invites a Pre-Construction Client Coordinator to guide clients through selections and documentation before construction begins. This on-site role supports the draftsperson and sales team, ensuring all choices and approvals are complete for a confident project kickoff.

Ideal candidates bring 3+ years in selections coordination, a DEC preferred, and strong bilingual communication. The position offers a permanent full-time path with growth and training opportunities in a premium

Qualifications

• Perfect bilingual communication (French & English).
• Excellent organizational and time-management skills.
• Detail-oriented with ability to enforce deadlines respectfully.
• Buildertrend experience is a major asset.
• Basic understanding of reading floor plans and design documents.
• Calm, professional client-facing demeanor.
• 3+ years experience in selections coordination or similar role.
• College diploma (DEC) preferred.

Responsibilities

• Guide clients through their selections process in Buildertrend.
• Clarify selection steps and answer process-related questions.
• Schedule supplier meetings and follow-up with clients to meet deadlines.
• Ensure all selections are fully documented and complete.
• Transfer client selections into clear internal specifications.
• Upload all technical sheets, approvals, and documents into Buildertrend.
• Maintain accurate, organized electronic project files.
• Confirm all approvals are signed before project commencement.
• Maintain consistent, professional communication with clients.
• Update internal teams with finalized details & clarify ambiguities.
• Identify potential delays early and escalate proactively.
• Document every step to ensure a clean handoff into construction.

Skills

Bilingual French & English

Strong organizational skills

Attention to detail

Buildertrend experience

Reading floor plans & design documents

Client coordination experience

Education

DEC preferred

Tools

Buildertrend

Job description

Pre-Construction Client Coordinator (Client Concierge)

Greater Montreal Area, QC (On-site)

Employment Type: Full-time, Permanent

Salary: $55,000 - $70,000 CAD per year

About HC Habitation

HC Habitation is a premium custom home builder specializing in luxury residences tailored to each client's vision and lifestyle. We prioritize transparency, structured planning, and exceptional client service throughout the entire design and building process. Our mission is to transform dreams into homes with honesty, pride, empathy, and meticulous attention to detail.

Position Overview

We are seeking a perfectly bilingual (French & English) Pre-Construction Client Coordinator -- also referred to as a Client Concierge -- to guide our clients through the selections and documentation phase before construction begins.

This role is client-facing, organizational, and coordination-focused. It is not technical construction management and does not involve structural decision-making or contract preparation.

As the Client Concierge, you will be the primary point of contact for clients once their plans are finalized with our draftsperson and sales team. You will ensure all selections, approvals, and specifications are complete, clear, and ready for execution -- so the construction team can begin with confidence and clarity.

Key Responsibilities

Client Selections & Support

• Guide clients through their selections process in Buildertrend.
• Clarify selection steps and answer process-related questions.
• Schedule supplier meetings and follow-up with clients to meet deadlines.
• Ensure all selections are fully documented and complete.

Documentation & Specs

• Transfer client selections into clear internal specifications.
• Upload all technical sheets, approvals, and documents into Buildertrend.
• Maintain accurate, organized electronic project files.
• Confirm all approvals are signed before project commencement.

Communication & Coordination

• Maintain consistent, professional communication with clients.
• Update internal teams with finalized details & clarify any ambiguities.
• Identify potential delays early and elevate proactively.
• Document every step to ensure a clean "handoff" into construction.

What You Bring

• Perfect bilingual communication (French & English).
• Exceptional organizational skills and time-management.
• Highly detail-oriented with an ability to enforce deadlines respectfully.
• Comfortable with digital systems / software (Buildertrend experience is a major asset).
• Basic understanding of reading floor plans and design documents.
• Calm, professional, reassuring client manner.
• 3+ years experience in selections coordination or a similar role (preferred).
• College diploma (DEC) preferred.

Work Environment

• Temporary remote work until our new office is completed (expected ~May).
• In-person presence at the office afterward to support clients and lead selection sessions.

Compensation & Benefits

• Competitive salary plus.
• Stable full-time position in a growing company.
• Paid time off and flexible start/end times.
• Full training on internal systems and processes.
• Clear pathways for career growth.
• Structured, supportive environment where your impact is visible.

Why Join Us

This is more than an administrative role -- it is a key position that directly impacts project quality and client experience. You will be the person who turns complex decisions into a structured, execution-ready plan that ensures every custom home we build begins with precision and confidence.

If you thrive on organization, client interaction, and process excellence, you will excel in this role.

HC Habitation is an equal opportunity employer. We welcome applications from individuals of all backgrounds, abilities, and protected statuses.