Portfolio Administrator (6 Month Contract)

Nicola Wealth; Vancouver; On-site; CAD 58,000 - 64,000; Part time

Job summary

Nicola Wealth in Vancouver is seeking a Portfolio Administrator to provide accurate back-office support for end-to-end trade processing within our Portfolio Administration team. You will leverage strong attention to detail and analytical skills to ensure efficient trade input and settlement.

The role requires two years of back-office experience in financial services, a professional approach, and the ability to manage multiple tasks while meeting deadlines.

Qualifications

• Post-secondary education or related experience in finance or investment administration.
• Minimum two years of back-office experience in financial services.
• High accuracy rate in data entry and strong attention to detail.
• Analytical and mathematical ability.
• Excellent interpersonal and communication skills (written and verbal).
• High degree of professionalism and maturity.
• Ability to take direction, accept responsibility, and manage multiple tasks.
• Strong time management skills and ability to prioritize effectively.

Responsibilities

• Monitor custom programs daily for new Portfolio Management recommendations and input trades into trade ticket systems.
• Review Portfolio Manager recommendations and ensure accurate, timely trade execution and settlement.
• Identify issues, assist in determining corrective actions, and support compliance requirements.
• Scan and update Portfolio Management recommendation documents for the trading group.
• Collaborate with Planning and Project teams to meet objectives and support ongoing projects.
• Stay abreast of industry trends and proactively seek opportunities to improve processes and solutions.
• Support the team with other duties as assigned, adapting to changing business priorities.

Skills

Attention to detail

Analytical thinking

Data entry accuracy

Strong communication

Time management

Ability to multitask

Professionalism

Team collaboration

Adaptability

Education

Post-secondary education in finance or related field

Tools

Trade ticket systems

Job description

About Nicola Wealth

We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 98% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada’s Top Employers, we are dedicated to upholding our firm’s values through this phase of significant growth.

By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver extraordinary client service in a values-driven work environment. The collaboration, creativity and entrepreneurial spirit we were founded on provides the opportunity for you to make a real impact and build a rewarding career. We are passionate about our business, our culture and investing deeply in your growth and development to build for the future. If you have this same drive, then let’s talk!

Purpose of the Role

The Portfolio Administrator provides accurate and timely back‑office support for all investment products involved in end‑to‑end trade processing. As a member of the Portfolio Administration team, this role leverages strong attention to detail, analytical skills, and a collaborative mindset to deliver operational excellence and support the firm’s commitment to exceptional client service.

Core Responsibilities

• Monitor custom programs daily for new Portfolio Management recommendations and input trades into trade ticket systems.
• Review Portfolio Manager recommendations and ensure accurate, timely trade execution and settlement.
• Identify issues, assist in determining corrective actions, and support compliance requirements.
• Scan and update Portfolio Management recommendation documents for the trading group.
• Collaborate with Planning and Project teams to meet objectives and support ongoing projects.
• Stay abreast of industry trends and proactively seek opportunities to improve processes and solutions.
• Support the team with other duties as assigned, adapting to changing business priorities.

Required Skills & Qualifications

• Post‑secondary education or related experience in finance or investment administration.
• Minimum two years of back‑office experience in financial services.
• High accuracy rate in data entry and strong attention to detail.
• Analytical and mathematical ability.
• Excellent interpersonal and communication skills (written and verbal).
• High degree of professionalism and maturity.
• Ability to take direction, accept responsibility, and manage multiple tasks.
• Strong time management skills and ability to prioritize effectively.

Compensation & Benefits Package

Please note: This is a 6-month contract – therefore, it is NOT eligible for Bonus, RRSP, Profit Share or Benefits.

This position comes with a competitive base salary hiring range of $58,000-$64,000, dependent on experience, skills, qualifications and internal equity.

At Nicola Wealth, our people grow our business, delight our clients, and live our values every day. Our comprehensive compensation and benefits package reflects our appreciation for this commitment. Whether it’s participating in our profit sharing and benefit programs on day one, or the opportunity to participate in our share ownership program, our people are able to go beyond a conventional salary and bonus structure. To learn more about our complete package, visit: www.nicolawealth.com/total-rewards.

This role is a current vacancy within Nicola Wealth.

We are an inclusive, equal opportunity employer.

It is our priority to remove barriers to provide equal access to employment. Should you require reasonable accommodation during the recruitment process please contact us at [e-mail] and we will work with you to meet your needs. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Nicola Wealth policies.

Thank you for your interest in a career with Nicola Wealth!