Portfolio Admin: Derivatives & Reconciliations

Scotiabank; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

Scotiabank in Toronto is seeking a Portfolio Administrator to act as a subject-matter expert across derivative processing, collateral management, reconciliations, and account setup documentation. You will support middle office activities and ensure post-trade tasks are monitored and executed efficiently.

The role requires rigorous attention to detail, strong analytical skills, and the ability to collaborate with compliance, legal, portfolio managers, and traders.

Qualifications

• University degree or college diploma.
• 3+ years of securities industry experience.
• Canadian Securities Course (CSC) is an asset.
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset.
• Proficient in MS Office (Excel, Access).
• Strong knowledge of the securities/brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings.
• Ability to learn new tasks quickly and accurately.
• Strong analytical and problem-solving skills.
• Strong attention to detail.
• Ability to work in a fast-paced environment with varying transaction volumes.
• Strong processing skills.
• Excellent client service skills.
• Ability to set and achieve goals and work independently.
• Ability to exercise discretion with sensitive information.
• Ability to prioritize and manage multiple concurrent tasks.
• Effective communication skills both written and verbal.

Responsibilities

• Provide daily coverage on the Reconciliation desk, supporting market openings, broker onboarding and New Account setups.
• Ensure that any potential risk to the business is acted upon in a prompt and informed manner.
• Ensure that account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources.
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks.
• Participate in the testing and implementation of operational enhancements.
• Ensure deadlines are met and appropriate escalations are in place.
• Adhere to departmental and company policies and procedures, ensuring compliance.
• Provide support to interdepartmental staff as required.
• Actively participate in team learning, development and team performance activities including team meetings and coaching sessions.
• Obtain and forward outstanding documentation to appropriate departments to ensure transactions are completed efficiently and accurately.
• Investigate and following up on inquiries as required.
• Collaborate with compliance, legal, portfolio managers, traders, etc. as required.
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities.
• Provide reports and statistical information to management as require.
• Perform ad hoc duties as assigned.

Skills

Securities industry

Analytical skills

Detail oriented

Communication skills

Independent worker

Problem solving

Client service

Learning agility

Time management

Multitasking

Compliance awareness

Education

University degree or college diploma

Canadian Securities Course (CSC) asset

3+ years securities industry experience

Tools

MS Office

Excel

Access

Charles River

Simcorp Dimension

SSCNet

Markitwire

Bloomberg

OMGEO

Job description

Scotiabank in Toronto is seeking a Portfolio Administrator to act as a subject-matter expert across derivative processing, collateral management, reconciliations, and account setup documentation. You will support middle office activities and ensure post-trade tasks are monitored and executed efficiently.

The role requires rigorous attention to detail, strong analytical skills, and the ability to collaborate with compliance, legal, portfolio managers, and traders.