Portfolio Administrator

Scotiabank; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

Scotiabank in Toronto is seeking a Portfolio Administrator to act as a subject-matter expert across derivative processing, collateral management, reconciliations, and account setup documentation. You will support middle office activities and ensure post-trade tasks are monitored and executed efficiently.

The role requires rigorous attention to detail, strong analytical skills, and the ability to collaborate with compliance, legal, portfolio managers, and traders.

Qualifications

• University degree or college diploma.
• 3+ years of securities industry experience.
• Canadian Securities Course (CSC) is an asset.
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset.
• Proficient in MS Office (Excel, Access).
• Strong knowledge of the securities/brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings.
• Ability to learn new tasks quickly and accurately.
• Strong analytical and problem-solving skills.
• Strong attention to detail.
• Ability to work in a fast-paced environment with varying transaction volumes.
• Strong processing skills.
• Excellent client service skills.
• Ability to set and achieve goals and work independently.
• Ability to exercise discretion with sensitive information.
• Ability to prioritize and manage multiple concurrent tasks.
• Effective communication skills both written and verbal.

Responsibilities

• Provide daily coverage on the Reconciliation desk, supporting market openings, broker onboarding and New Account setups.
• Ensure that any potential risk to the business is acted upon in a prompt and informed manner.
• Ensure that account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources.
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks.
• Participate in the testing and implementation of operational enhancements.
• Ensure deadlines are met and appropriate escalations are in place.
• Adhere to departmental and company policies and procedures, ensuring compliance.
• Provide support to interdepartmental staff as required.
• Actively participate in team learning, development and team performance activities including team meetings and coaching sessions.
• Obtain and forward outstanding documentation to appropriate departments to ensure transactions are completed efficiently and accurately.
• Investigate and following up on inquiries as required.
• Collaborate with compliance, legal, portfolio managers, traders, etc. as required.
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities.
• Provide reports and statistical information to management as require.
• Perform ad hoc duties as assigned.

Skills

Securities industry

Analytical skills

Detail oriented

Communication skills

Independent worker

Problem solving

Client service

Learning agility

Time management

Multitasking

Compliance awareness

Education

University degree or college diploma

Canadian Securities Course (CSC) asset

3+ years securities industry experience

Tools

MS Office

Excel

Access

Charles River

Simcorp Dimension

SSCNet

Markitwire

Bloomberg

OMGEO

Job description

Requisition ID: 269228

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

The Portfolio Administrator will function as a subject matter expert in various functional areas including, but not limited to derivative processing and settlements, collateral management, reconciliations, and administrative functions related to account setups and documentation. They will provide day-day support for middle office functions by ensuring post trade activities are monitored and/or administered in a timely and efficient manner.

Is this role right for you? In this role you will:

• Provide daily coverage on the Reconciliation desk, supporting the team with Market Openings, Broker onboarding and New Account setups
• Ensure that any potential risk to the business is acted upon in a prompt and informed manner
• Ensure that account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks
• Participate in the testing and implementation of operational enhancements
• Ensure deadlines are met and appropriate escalations are in place
• Adhere to departmental and company policies and procedures, ensuring compliance
• Provide support to interdepartmental staff as required
• Actively participate in team learning, development and team performance activities including team meetings and coaching sessions
• Obtain and forward outstanding documentation to appropriate departments to ensure transactions are completed efficiently and accurately
• Investigate and following up on inquiries as required
• Collaborate with compliance, legal, portfolio managers, traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities
• Provide reports and statistical information to management as require
• Perform ad hoc duties as assigned

Skills

• University degree or college diploma
• 3+ years of relevant securities industry experience
• Canadian Securities Course (CSC) is an asset
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset
• Proficient in MS Office (medium/expert user of Excel, familiar with Access
• Strong knowledge of the securities / brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings
• Ability to learn new tasks quickly and accurately
• Strong analytical and problem-solving skills
• Strong attention to detail
• An ability to work in a fast-paced environment with varying transaction volumes
• Strong processing skills
• Excellent client service skills
• An ability to set and achieve goals and work independently
• An ability to exercise discretion with sensitive information
• An ability to prioritize and manage multiple concurrent tasks
• Effective communication skills both written and verbal

Interested?

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That is why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.