Policy Analyst - Committees

Metis-Nation-Saskatchewan-; Saskatoon; On-site; CAD 72,000 - 88,000; Full time

Job summary

Métis Nation–Saskatchewan is seeking a Policy Analyst – Committees to support MNLA and PMC committees with policy, procedural, administrative, research and records duties. You will coordinate agendas, minutes, and materials and ensure compliance with MN-S governance standards and traditions.

Under the Director, Cabinet and Legislative Services, you will handle records management, meeting logistics, and follow-up with officials, staff and external participants to promote effective committee

Qualifications

• Post-secondary education in political science, public administration, public policy, Indigenous governance, business administration, or a related field.
• 2-3 years of relevant experience in government, Indigenous governance, legislative services, committee administration, public policy, executive support or a related environment.
• Experience preparing agendas, minutes, briefing notes, reports, resolutions, action logs, correspondence and meeting packages.
• Experience coordinating meetings, committees, working groups, assemblies, hearings or other formal governance processes is considered an asset.
• Experience conducting research and policy analysis, interpreting legislation, procedures or governance documents, and preparing clear written advice is considered an asset.
• Excellent oral and written communication skills, with strong attention to detail and the ability to produce accurate, professional work under tight timelines.

Responsibilities

• Provide non-partisan policy, procedural and administrative support to assigned MNLA and PMC committees.
• Research, analyze and summarize policy issues, legislative matters, resolutions, reports and briefing materials.
• Prepare and coordinate committee documents, including agendas, briefing packages, minutes and reports.
• Track committee resolutions, recommendations, decisions and action items with follow-up.
• Plan, coordinate and support committee meetings, including agendas, materials and accessibility needs.
• Attend committee meetings to document proceedings, decisions and action items.

Skills

Writing skills

Organizational skills

Records management

Time management

Communication

Research

Education

Post-secondary education in political science/ public policy/ public administration/ Indigenous governance

Tools

Microsoft Office

Teams

SharePoint

Job description

DEPARTMENT: Policy and Self Determination

CLASSIFICATION: MGO-07

SALARY RANGE: Starting at $79,591.00 Per Annum

POSITION TYPE: Full-time, Permanent

ACCOUNTABLE TO: Director, Cabinet and Legislative Services

Brief Overview

The Policy Analyst – Committees supports the effective operation of Métis Nation Legislative Assembly (MNLA) and Provincial Métis Council (PMC) committees by providing non-partisan policy, procedural, administrative, research and records support. The position helps ensure committee work is well planned, properly documented, timely, accessible to members, and aligned with MN-S legislation, policies, procedures, governance standards, and Métis customs, values and traditions.

Working under the direction of the Director of Cabinet and Legislative Services, the Policy Analyst – Committees coordinates and supports the business of MNLA and PMC committees, including agenda planning, meeting logistics, committee materials, minutes coordination, action tracking, research, briefing notes, records management, and follow-up with elected officials, senior leadership, departments and external participants.

Key Responsibilities

Committee Policy, Procedural, and Legislative Support

• Provide non-partisan policy, procedural and administrative support to assigned MNLA and PMC committees, including advice on meeting processes, committee mandates, decision-making requirements and established terms of reference.
• Research, analyze and summarize policy issues, legislative matters, resolutions, reports, briefing materials and background information to support committee deliberations and informed decision-making.
• Prepare and coordinate committee documents, including agendas, briefing packages, minutes, reports, decision records, correspondence, motions, resolutions, speaking notes and follow-up materials.
• Track committee resolutions, recommendations, decisions, and action items, and ensure timely follow-up with responsible departments, officials and staff.
• Liaise with elected officials, Ministers, senior leadership, department heads, staff, presenters, invited guests and members of the public to support effective committee operations.
• Monitor good governance practices, legislative and committee procedures, standing rules, public meeting practices and related developments to support continuous improvement in MNLA and PMC committee processes.
• Maintain impartiality, confidentiality, tact and sound judgement when supporting elected officials, committee members and senior leadership on sensitive or politically complex matters.

Committee Meeting Coordination and Administration

• Plan, coordinate and support assigned MNLA and PMC committee meetings, including scheduling, room or virtual meeting arrangements, participant coordination, interpretation or accessibility needs, technology, registration and meeting materials.
• Prepare meeting agendas, notices, packages, briefing binders and presentation materials in accordance with established timelines, templates, approval processes and MN-S visual identity standards.
• Coordinate with departments, presenters and subject matter experts to ensure submissions are complete, accurate, timely and appropriate for committee consideration.
• Attend committee meetings to provide logistical, procedural and records support, including documenting proceedings, decisions, motions, recommendations, votes, action items and follow-up requirements.
• Identify and resolve meeting-related issues in a timely, professional and service-oriented manner, escalating complex matters as appropriate.
• Participate in post-meeting debriefs, update checklists, improve templates, document lessons learned and support consistent committee administration practices.

Records and Information Management

• Maintain accurate, secure committee records, including agendas, minutes, decisions, resolutions, correspondence, submissions, reports, attendance records and action logs.
• Distribute approved committee information to elected officials, senior leadership, departments and other authorized recipients in a timely and accurate manner.
• Protect confidential and sensitive records and support retention, version control, digital filing and records management practices in alignment with MN-S requirements.
• Respond to committee-related inquiries and recommend improvements to information management, workflow tools and document control practices.

General Administration

• Develop and maintain respectful, cooperative working relationships with elected officials, senior leadership, departments, colleagues, citizens and external partners to support effective committee work and integrated government operations.
• Manage multiple committee priorities, deadlines and deliverables while maintaining accuracy, professionalism, confidentiality and responsiveness.
• Contribute to the development and refinement of committee procedures, templates, guides, checklists, briefing standards and training materials.
• Perform other related duties as assigned by the Director, Cabinet and Legislative Services.

Knowledge and Skills

• Knowledge of Métis Nation–Saskatchewan governance, Métis culture, values and self-government priorities, with a willingness to continue learning.
• General understanding of MNLA, PMC, committee and assembly processes, including agendas, minutes, resolutions, records and follow-up requirements.
• Ability to support research, gather background information, summarize key points and prepare clear materials for review by senior staff or committee members.
• Strong writing, editing, proofreading and note-taking skills, with attention to accuracy, clarity and plain language.
• Strong organizational, scheduling, records management and time management skills, including the ability to manage meeting materials, deadlines and action items.
• Ability to communicate professionally and respectfully with elected officials, senior leaders, staff, citizens, presenters and members of the public.
• Ability to exercise tact, discretion, confidentiality and sound judgement when handling sensitive information and supporting committee work.
• Ability to work independently and as part of a team in a busy environment with changing priorities and timelines.
• Proficiency with Microsoft Office, Teams, SharePoint or comparable records, collaboration and virtual meeting systems.

Qualifications

• Post-secondary education in political science, public administration, public policy, Indigenous governance, business administration, or a related field; an equivalent combination of education and experience may be considered.
• 2-3 years of relevant experience in government, Indigenous governance, legislative services, committee administration, public policy, executive support or a related environment.
• Experience preparing agendas, minutes, briefing notes, reports, resolutions, action logs, correspondence and meeting packages.
• Experience coordinating meetings, committees, working groups, assemblies, hearings or other formal governance processes is considered an asset.
• Experience conducting research and policy analysis, interpreting legislation, procedures or governance documents, and preparing clear written advice is considered an asset.
• Experience working with elected officials, senior leaders, committees, citizens, Indigenous governments or public sector organizations is considered an asset.
• Excellent oral and written communication skills, with strong attention to detail and the ability to produce accurate, professional work under tight timelines.

Additional Requirements

• A valid Saskatchewan driver’s license and/or access to reliable transportation to our downtown location would be required.
• Must provide a satisfactory Criminal Record Check.
• The Travel requirement for this position is 10%