PMO Manager — Strategic Project Delivery (Manufacturing)

Maxxit Systems Inc.; Toronto; On-site; CAD 140,000 - 170,000; Full time

Job summary

Maxxit Systems Inc. is seeking a PMO Manager to lead the Project Management Office within a fast-paced architectural metal fabrication and manufacturing environment in Toronto.

The role requires guiding Project Managers and Coordinators, establishing methodologies, and driving execution from award through installation. You will partner with Sales, Engineering, Design, Production, Procurement, Site Operations, and Executive Leadership to improve client experience and operational performance while

Qualifications

• Postsecondary education in Engineering, Construction Management, Project Management, Manufacturing, or related field.
• PMP designation considered an asset.
• 7-12+ years of project management experience within: architectural metal fabrication, manufacturing, construction, building envelope, specialty contracting, or related industries.
• Minimum 3-5 years of leadership experience managing Project Managers or PM teams.
• Strong understanding of fabrication and construction project lifecycles.
• Experience implementing PM methodologies, operational processes, and project controls.
• Strong commercial acumen with experience managing project financial performance.
• Experience with ERP and project management software platforms.
• Exceptional leadership, organizational, communication, and conflict resolution skills.
• Some travel may be required.

Responsibilities

• Lead, mentor, and develop the Project Management team, including Project Managers and Project Coordinators.
• Establish performance expectations, accountability standards, and development plans for project management staff.
• Conduct workload planning and resource allocation across projects.
• Support recruitment, onboarding, and training of project management personnel.
• Foster a culture of ownership, collaboration, responsiveness, and continuous improvement.
• Develop and implement standardized project management methodologies, frameworks, templates, and best practices.
• Establish project governance standards across all project phases including project kickoff, scheduling, submittals, procurement coordination, fabrication tracking, change management, risk management, installation coordination, project closeout.
• Define stage-gate processes, project controls, and reporting requirements.
• Standardize documentation and communication practices across the PMO.
• Identify process gaps and implement scalable operational processes.
• Collaborate with Production, Engineering, Procurement, Site teams to improve workflow integration.
• Drive continuous improvement using KPI analysis and project performance data.
• Provide executive-level oversight on high-risk, high-value, or strategically important projects.
• Act as primary escalation point for client issues, schedule delays, scope conflicts, commercial disputes, operational bottlenecks, and cross-functional execution challenges.
• Support PMs with problem-solving, risk mitigation, and recovery planning.
• Participate in major client meetings and executive reviews.
• Help define and improve client delivery model and standards.
• Ensure consistency in client experience from project award to closeout.
• Develop communication standards and reporting structures to enhance transparency and responsiveness with clients.
• Partner with Sales and Operations leadership to support strategic account management and long-term client relationships.

Skills

Leadership

Communication

Conflict resolution

Microsoft Office

Smartsheet

AutoCAD

Bluebeam

Education

Engineering education

Construction Management

Project Management education

Manufacturing

PMP designation

Tools

ERP software

Project management software

Smartsheet

AutoCAD

Bluebeam

Job description

Maxxit Systems Inc. is seeking a PMO Manager to lead the Project Management Office within a fast-paced architectural metal fabrication and manufacturing environment in Toronto.

The role requires guiding Project Managers and Coordinators, establishing methodologies, and driving execution from award through installation. You will partner with Sales, Engineering, Design, Production, Procurement, Site Operations, and Executive Leadership to improve client experience and operational performance while