Plant Ops Admin Assistant — Scheduling & Support

Carlisle Construction Materials; Airdrie; On-site; CAD 42,000 - 60,000; Full time

Job summary

Plasti-Fab, a Carlisle Company, is seeking an Operations Administrative Assistant to provide broad administrative support to the site’s plant leadership, focusing on production and maintenance. Typical hours are Monday–Friday, 8:00 am–4:30 pm, with overtime as needed and no travel expected.

The role requires strong interpersonal skills, discretion, and the ability to manage multiple tasks. Proficiency in Microsoft Office and data-entry experience are essential; familiarity with CMMS is a plus.

Qualifications

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Responsibilities

• Maintenance admin including purchasing and CMMS support including PM entry and maintenance, asset entry and hierarchy, stores inventory, etc.
• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Education

High School Diploma or GED Equivalent

Associate’s degree

Tools

Microsoft Office Suite

Job description

Plasti-Fab, a Carlisle Company, is seeking an Operations Administrative Assistant to provide broad administrative support to the site’s plant leadership, focusing on production and maintenance. Typical hours are Monday–Friday, 8:00 am–4:30 pm, with overtime as needed and no travel expected.

The role requires strong interpersonal skills, discretion, and the ability to manage multiple tasks. Proficiency in Microsoft Office and data-entry experience are essential; familiarity with CMMS is a plus.