Administrative Assistant

Carlisle Construction Materials; Airdrie; On-site; CAD 42,000 - 60,000; Full time

Job summary

Plasti-Fab, a Carlisle Company, is seeking an Operations Administrative Assistant to provide broad administrative support to the site’s plant leadership, focusing on production and maintenance. Typical hours are Monday–Friday, 8:00 am–4:30 pm, with overtime as needed and no travel expected.

The role requires strong interpersonal skills, discretion, and the ability to manage multiple tasks. Proficiency in Microsoft Office and data-entry experience are essential; familiarity with CMMS is a plus.

Qualifications

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Responsibilities

• Maintenance admin including purchasing and CMMS support including PM entry and maintenance, asset entry and hierarchy, stores inventory, etc.
• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Education

High School Diploma or GED Equivalent

Associate’s degree

Tools

Microsoft Office Suite

Job description

About Us

At Plasti-Fab, a Carlisle Company, we’ve been supporting sustainable building for over 50 years with high-quality insulation solutions used in commercial, residential, and infrastructure construction across North America. Learn more about our company here.

Job Description

At Plasti-Fab, a Carlisle Company, we’ve been supporting sustainable building for over 50 years with high-quality insulation solutions used in commercial, residential, and infrastructure construction across North America. Learn more about our company here.

Now part of Carlisle Weatherproofing Technologies (CWT), we’re proud to be contributing to industry-leading innovation, sustainability, and performance. With a strong focus on energy efficiency, labor savings, and re-roofing trends, we’re positioned for continued growth through Carlisle’s Vision 2030 strategy.

Now’s the perfect time to join us! As a fully vertically integrated EPS manufacturer, our operations span over 50 locations across Canada and North America. Our recent expansions - including in-house resin production and cutting-edge technical labs—underscore our commitment to quality and environmental responsibility.

Job Summary

The Operations Administrative Assistant provides a broad range of administrative support functionsto the site’s plant leadership with focus areas in production and maintenance. Typical hours are Monday – Friday, 8am – 430pm, subject to overtime as needed. There is no expected travel for this role.

Duties And Responsibilities

• Maintenance admin including purchasing and CMMS support including PM entry and maintenance, asset entry and hierarchy, stores inventory, etc.
• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Education and Experience

High School Diploma or GED Equivalent

Preferred

• Associate’s degree
• 1 – 3 years of experience of working in an administrative environment preferred.

Working Conditions

Office environment.

Some presence on the plant floor, wearing appropriate PPE as needed.