Plant Administrator

ATCO; Fort Saskatchewan; On-site; CAD 47,000 - 50,000; Full time

Job summary

ATCO is seeking a Plant Administrator in Canada to support daily operations through budgeting, financial tracking, and administrative coordination. You will help ensure smooth workflows, timely documentation, and reliable support for plant leadership.

The role requires strong numerical accuracy, proficient MS Office use, and the ability to work with cross-functional teams to manage budgets and procurement under a union framework.

Qualifications

• Good oral and written communication skills.
• Great learning ability, initiative, mature judgment and responsible work habits.
• Accurate with numbers, and proficient in spelling and grammar.
• Must have strong record keeping, documentation and organizational skills.
• Must be able to deal effectively and courteously with internal and external customers.
• Must be able to work under minimum supervision.
• Experience or knowledge in Microsoft Office 365 Apps: Outlook, Excel, Word, Power Point, and Teams.
• Well-developed interpersonal, communication and organizational skills.
• Flexibility, initiative, resourcefulness, and the ability to work as an effective team member.
• Excellent written and verbal communication skills, the ability to prioritize conflicting demands, and the ability to present information to field operations and company management in a simple and concise manner.
• A strong commitment to Health & Safety and a culture of caring.

Responsibilities

• Input and implement budgets per commercial operations.
• Monitor ongoing expenses across operations and identify cost optimization opportunities.
• Prepare month-end financial information, invoices, LEMs, accruals, and variance explanations.
• Conduct monthly financial forecasting and maintenance/technical services forecast updates.
• Manage requisitions, receipts, and invoices to assets, ensuring policy compliance.
• Collaborate with vendors and internal teams to resolve discrepancies and ensure timely payments.
• Maintain detailed transaction records for audits and reporting.
• Support site leadership with a variety of administrative tasks.

Skills

Budgeting

Financial analysis

Documentation

Microsoft Office 365 Apps

Communication

Organizational skills

Team collaboration

Attention to detail

Problem solving

Tools

Oracle

Inspyrus

Excel

Word

PowerPoint

Teams

Job description

Reporting directly to the Operations Lead Analyst, the Plant Administrator plays a key role in supporting daily operations through accurate budgeting, financial tracking, and administrative coordination. This position ensures smooth workflows, timely documentation, and reliable support for plant leadership.

KEY ACCOUNTABILITIES/RESPONSIBILITIES:

Responsibility Area #1 – Budget Planning & Allocation

• Input and implementation of budgets per commercial operations.
• Monitor ongoing expenses across operations, identifying areas for cost optimization without compromising quality or service delivery. Ensure budget compliance while striving for cost-effective solutions to meet both short-term operational needs and long-term goals.

Responsibility Area #2 - Stakeholder Communication & Reporting

• Work internally with customers and peers to implement strategies to mitigate financial risks, ensuring resources are available to respond to unforeseen challenges.
• Review and prepare month-end financial information, review invoices, labour equipment material sheets (LEM’s), accruals, and provide detailed variance analysis and explanations.

Responsibility Area #3 - Financial Planning & Forecasting

• Conduct thorough financial forecasting monthly and involvement with planning to anticipate changes that could impact budget requirements.
• Update and adjust the maintenance forecast based on planned work and communicate any changes or updates related to assets.
• Adjust and update the technical services forecast based on planned work and communicate any changes or updates related to assets.

Responsibility Area #4 – Requisition and Invoice Management

• Manage the submission of requisitions and the completion of receipts for invoices related to assets.
• Ensuring all procurement requests are accurately documented, processed in a timely manner, and aligned with budgetary guidelines.
• Verify that invoices are properly matched with corresponding receipts and purchase orders, ensuring compliance with company policies and financial controls.
• Work collaboratively with vendors, internal teams, and finance to address any discrepancies and ensure prompt payment.
• Maintain detailed records of all transactions for auditing and financial reporting purposes.

Responsibility Area #5 – Program Efficiency and Skills

• Skilled in using Oracle, Inspyrus, Excel, and Word to efficiently manage and analyze data, streamline processes, and generate reports.

Responsibility Area #6 – Safety and Compliance

• Participate and contribute in monthly safety meetings, actively engage in ERP (Emergency Response Plan) exercises, and participate in hazard identification initiatives to ensure a safe and compliant work environment.
• Create hazard identifications as required.
• Review Intelex system and provide financial suggestions for hazard ID mitigation, ensure funds are being categorized from the budget.

Responsibility Area #7 – Support and Coordination

• This role also encompasses a variety of tasks in support of site leadership.
• Provide administrative coverage relief when required for items such as time keeping, permit tracking, waste manifests and other essential operational duties as assigned.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

• Good oral and written communication skills.
• Great learning ability, initiative, mature judgment and responsible work habits.
• Accurate with numbers, and proficient in spelling and grammar.
• Must have strong record keeping, documentation and organizational skills.
• Must be able to deal effectively and courteously with internal and external customers.
• Must be able to work under minimum supervision.
• Experience or knowledge in Microsoft Office 365 Apps. Outlook, Excel, Word, Power Point, and Teams).
• Well-developed interpersonal, communication and organizational skills.
• Flexibility, initiative, resourcefulness, and the ability to work as an effective team member.
• Excellent written and verbal communication skills, the ability to prioritize conflicting demands, and the ability to present information to field operations and company management in a simple and concise manner.
• A strong commitment to Health & Safety and a culture of caring.

This position is covered under a collective agreement, and hiring will be conducted in accordance with union requirements.

The hourly rate for this position is between $33.95 to $36.02.

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Security Clearance Check.

ATCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.