Planning/Distribution Coordinator

Highline Mushrooms; Leamington; On-site; CAD 75,000 - 95,000; Full time

Benefits offered by this job

Extended health, vision and dental

Life insurance

Short term disability

Safety shoe allowance

Pension matching

Job summary

Highline Mushrooms in Leamington, ON, is seeking a Planning Support role to assist the Planning Manager in coordinating harvest production, distribution, and transportation planning, including the company fleet.

The role involves preparing daily plans, liaising with harvest, packaging and distribution teams, and helping ensure accurate orders and on-time delivery. Strong organization, attention to detail, and cross-site collaboration are essential.

Qualifications

• Bachelor’s degree or college diploma in business, supply chain or similar field.
• Minimum of two years related experience.
• ERP experience is an asset.

Responsibilities

• Coordinate harvest production, distribution, and transportation planning.
• Lead daily sales and production planner processes.
• Oversee distribution drivers and ensure schedules meet compliance.
• Communicate with CSR, packaging, harvest, and distribution teams to confirm orders.

Skills

Organizational skills

Attention to detail

Communication & interpersonal skills

Problem solving

Time management

Education

Bachelor’s degree or College Diploma in business, supply chain or similar field

Two years of related experience

Tools

ERP systems

Job description

Highline's Vision and Values:

Passionately nourish people, the environment and the community, through embracing our core values, which include:

We do the right thing, always. We lead the way. We are fanatical about quality. We are transparent in our relationships. We always consider the human element. We embrace diversity and inclusion.

Position Summary:

Provides support to the Planning Manager in the coordination of all supply chain functions. Core responsibilities include assisting in the proper coordination of harvest production, distribution, and transportation planning, logistics management including company fleet.

General Duties:

1. Distribution Planning & Communication

• Leads all required S&OP requirements from harvest through distribution to ensure proper order execution.
• Populate the daily sales & production planner.
• Manages our contracted grower programs anchored in the Central Region
• Plans and coordinates activities of receiving, shipping, and order assembly teams
• Assists with Distribution area on overlap days with Planning Manager
• Receives and verifies sales orders for next day’s requirements, promptly communicating to Harvest, Packaging and Distribution.
• Openly liaises with Packaging, Distribution and Harvest Departments for order scheduling, including new orders and changes to orders, in a detailed and timely manner
• Clearly and collaboratively communicates with other departments and farms to ensure order accuracy
• Coordinates with the Alberta team for production planning, movement of stock between provinces and order accuracy.

2. Sales & Distribution

• Preparing daily breakdown, allocating customer orders, communicating with the CSR team and coordinating with packaging, harvest, planning, transportation, etc.
• Assists in the coordination of inbound and outbound activities, ensuring all requirements are met.
• Overseeing all distribution drivers, ensuring compliance standards are met and schedules maintained.
• Completes customs paperwork for US customers as required.
• Assembles paperwork packages for drivers and updates driver logbook spreadsheets
• Verifies and monitors driver trip sheets for compliance, completeness and accuracy

1. Order Desk Activities

• Occasionally contacts customers to confirm daily orders, assisting in addressing customer concerns and issues both internally and externally
• Works with the CSR team to ensure timely communication to customers and business stakeholders regarding shorts, delays and errors

4. Leadership & Code of Conduct

• Embraces and supports the Highline culture and values, acting as brand ambassador at all times
• Interacts with others in a manner that promotes respect, confidentiality and dignity
• Develops and actively fosters an engaged work force, displaying professionalism even when challenging to do and while quickly managing the culture to stop behaviours not aligned to the Company Values

5. Safety

• Adheres to Safety Policies, including use of proper Personal Protective Equipment (PPE) and other safety equipment
• Reports unsafe conditions immediately to Direct report or member of the safety team
• Reports all incidents, injuries or near misses immediately to Direct report or Safety Advocate
• Cooperates in the Early & Safe Return to Work Program if an injury or medical illness requires accommodation

Qualifications:

1. Education & Past Experiences:

A combination of professional experiences or equivalent combined education, designation and work experience will be considered.

• Bachelor’s degree or College Diploma in business, supply chain or similar field is an asset
• Advanced experience with MS Word, MS Excel and MS Outlook
• Minimum of two (2) years related experience
• Experience with ERP systems is an asset

1. Personal Attributes:

• Demonstrable strong organizational skills and the ability to prioritize, adaptable and can deal with ambiguity
• Attention to detail and accuracy, appropriately balanced with the need to complete tasks
• Above average analytical skills, the ability to problem solve routine and new and complex tasks
• Capable of independent and self guided work as well as working as part of a team
• Excellent communication and interpersonal skills
• Must be able to handle multiple projects simultaneously in a deadline driven environment
• Conducts themselves with professionalism, and maintains confidentiality of sensitive information

Hours of Work:

• Sundays to Thursdays, Sundays & Mondays: 6:00am-3:00pm; Tuesdays to Thursdays: 9:00am-6:00pm
• Public Holidays / Weekends as scheduled
• Daily shift end times vary based on production needs

Earnings:

• $75,000-$95,000 Annually

Benefits:

• Extended health, vision and dental for associates and their eligible family members
• Life insurance and dependent life insurance
• Short term disability
• Annual safety shoe allowance
• Pension matching

Job Type: Permanent, Full-Time

Vacancies: 1

Locations of Work:

• 506 Mersea Rd. 5, Leamington, ON N8H 3V5
• 2646 Division Rd., Kingsville, ON N9Y 2E5

Highline encourages applications from all qualified candidates. When requested, Highline will accommodate people with disabilities at all stages of the recruitment, assessment and hiring process.

By submitting your application, you consent to being contacted by a representative of Highline via email, phone or text message regarding your application and potential career opportunities.

Please note that artificial intelligence tools are used to assist our recruitment team in screening, summarizing and sorting applicant profiles.

#HPLE