Planning and Development Administrative Assistant

Coquitlam; Coquitlam; Hybrid; CAD 47,000 - 55,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

The City of Coquitlam is seeking a Planning and Development Administrative Assistant to join the P&D Business Services Administration team. The role supports onboarding, clerical tasks, and report proofreading for Council-related documents. Hybrid work options are available, with a competitive hourly rate and benefits.

Ideal candidates bring strong communication, customer service, and organizational skills, plus experience in a planning and development setting. Grade 12 completion is required.

Qualifications

• Excellent communication and customer-service skills.
• Experience in a similar administrative role in planning/development preferred.
• Grade 12 education required; additional commercial coursework is a plus.

Responsibilities

• Coordinate training, orientation and onboarding for all new employees.
• Provide complex clerical support to senior managers and technical staff.
• Review and proof-read reports to Council; establish effective working relationships.
• Work with minimal supervision and exercise independent judgment.

Skills

Communication

Customer service

Problem solving

Organizational skills

Education

Grade 12 education

Commercial business coursework

Tools

Microsoft Office

Intranet platforms

Spreadsheets

Scheduling software

CEDMS

Job description

Planning and Development Administrative Assistant

Job Title

Planning and Development Administrative Assistant

Competition Number

2026-00217

Posting Open Date

10-27-2026

Posting Close Date

11-17-2026

Job Location

City Hall

Department/Division

P&D Business Services Administration

Job Family

Job Category

Job Description

PLANNING& DEVELOPMENT ADMINISTRATIVE ASSISTANT

Regular Full-Time and Temporay Full-Time (1 Year TFT)

About Us

One of BC’s Top Employers, the City of Coquitlam offers meaningfulcareer opportunities to make a difference within the local community. Asthe sixth largest city in BC, we are home to more than 150,000 residents. Ourdiverse municipality is a great place to work as it continues to grow throughinnovative urban design, inspiring arts, culture and recreation programs, andstate-of-the-art transportation systems. Our brand is built on managing ourresources in a responsible and sustainable manner, while supporting a vibrant,growing regional urban centre.Weenvision a bright future in Coquitlam that we hope includes you!

About You / What WeAre Looking For

We are currently seeking committed administrative professionals to jointhe Coquitlam team as Planning & Development AdministrativeAssistants. This position will apply their knowledge of Planning and Developmentdepartmental processes to perform senior level administrative duties. If youhave demonstrated problem-solving and organizational skills and want to applythis within a progressive municipal environment, we would like to hear fromyou!

The Planning & Development Administrative Assistant will beresponsible for coordinating the training, orientation and onboarding for allnew employees in the department to ensure a seamless transition into theorganization and that all requirements are met. They will also provide complexclerical support to senior managers and technical staff as needed. Working aspart of an innovative team, the incumbent can look forward to using their creativityto recommend and implement procedural efficiencies and improvements for thedepartment. Experience reviewing and proof-reading reports to Council would bean asset, and the ability to establish effective working relationships withother employees will be key to this position’s success. The successfulcandidate must be comfortable working under minimal supervision and willpossess the ability to exercise independent judgment in the role.

Qualifications

Our ideal candidate will possess exceptional communication andcustomer-service skills and have prior experience in a similar role, preferablywithin a Planning & Development department. Completion of grade 12education is required, and supplementary commercial business coursework wouldbe considered an asset. Knowledge and experience using Microsoft Office suiteproducts is required, as well as some experience working with intranetplatforms, spreadsheets, scheduling software, and CEDMS (record keeping software).

What We Offer:

This CUPEposition has an hourly rate range of $34.25 - $40.23 (2026 rates). The rate ofpay is based on a variety of factors including qualifications, knowledge,experience and skills.

You will have the chance to join a rapidly growing and diverse teamdedicated to supporting the local community, and be able to engage in varietyof learning and development opportunities. Additionally, there is anopportunity to participate in an earned day off/flex day program. This positionis based in Coquitlam with some flexible, hybrid work options available. TheCity offers an attractive vacation and extended benefits package, including theability to contribute to the Municipal Pension Plan.

Accessibility / Equal Opportunity Employer

The City of Coquitlamis proud to be an Equal Opportunity Employer working towards enhancingequitable practices in our recruitment and retention processes. As anorganization we are committed to creating an inclusive work environment tosupport our growing and diverse work force. To learn more about what equity,diversity, and inclusion means, and the City’s efforts in support of theseprinciples, please visit coquitlam.ca/edi for more information.

If at any time during the application or recruitment process you requireadditional assistance or an accommodation, please contact our team forconfidential support. Staff can also provide in-person support if required.

Applicants under consideration may be required to undergo a policeinformation check (with no adverse reports).

Good people make Coquitlam great, sign up for career alerts through ourrecruitment portal to stay up to date about opportunities within our team, orfollow us on LinkedIn to learn more abouthow #YouCouldWorkHere too!

We thank all applicants for their interest; however, only those selected for an interview will be contacted.