People Ops Coordinator (Mat Leave Coverage)

Bardel Entertainment; Vancouver; Hybrid; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Extended health and wellness

RRSP matching

Job summary

Bardel Entertainment in Vancouver is looking for an HR Coordinator to join our People Ops team. You’ll handle onboarding, employee records, HR administration, and employee support, with a focus on delivering a positive, organized people experience across projects.

This is a full-time, 1-year contract with a hybrid work model (minimum 2 days in the office). Ideal candidates have 1–2 years of HR experience, are highly organized, and eager to grow within a collaborative studio environment.

Qualifications

• 1-2 years of direct HR experience, ideally in an HR Coordinator or similar role.
• Hands-on onboarding experience is essential.
• Experience in a mid-sized organization as part of an HR/People team.
• Exposure to employee records, onboarding/offboarding, HR administration, employee support, engagement, or performance processes.
• Strong organizational and communication skills with attention to detail.
• Professionalism and discretion handling confidential information.
• Proficiency with spreadsheets and HR systems; Rippling is a plus.
• Experience coordinating with Recruitment, IT, Payroll, managers, or operations teams.

Responsibilities

• Coordinate weekly onboarding and offboarding, liaising with Recruitment, IT, Payroll, and Production to ensure a consistent employee experience.
• Manage day-to-day HR administration and maintain accurate employee records in Rippling and other systems.
• Audit contracts, time-off balances, personal information, and other records; track artist retention status and assist with extensions.
• Build relationships with artists and be the main contact for questions and guidance.
• Respond to employee and manager requests promptly and escalate when needed.
• Coordinate performance reviews, exit interviews, and engagement activities.
• Support HR communications and People & Culture initiatives, including learning programs and benefits sessions.
• Assist in weekly meetings with production leaders and follow up on related matters.
• Identify improvements to HR processes and documentation.
• Handle confidential information with professionalism and sound judgment and provide administrative support as needed.

Skills

HR coordination

Onboarding

HR administration

Employee records

Rippling

Organizational skills

Communication

Discretion

Tools

Rippling

HRIS

Spreadsheets

Payroll systems

Job description

For more than 35 years, Bardel Entertainment has been growing and evolving, yet at our core, we remain grounded in the creative roots of the craft of animation. Our pursuit of fresh ideas, techniques, and technologies is driven by the belief that together, through creativity and collaboration, we can accomplish anything! If you want to be part of an environment that empowers you to experiment, learn, and contribute to exciting projects, come and join us.

Working as part of the People Ops team, this role provides day-to-day HR coordination across areas such as onboarding, employee records, HR administration, employee support, and engagement. The ideal candidate has 1-2 years of hands-on HR experience, including onboarding, and is looking to build their career by gaining exposure to a broad range of HR functions within a collaborative team environment.

This is a great opportunity for someone who enjoys working with people, is highly organized, and wants to develop their HR skills while contributing to projects and initiatives across the studio.

Term: Full-time, 1 year contract (subject to extension)

Target Start Date: Late October to early November

Work Arrangement: Hybrid, with a minimum of 2 days per week in the office, depending on business needs

What You'll Do

• Coordinate weekly onboarding and offboarding, from pre-boarding, orientation, documentation, system access, and team integration; liaise with Recruitment, IT, Payroll, and Production to ensure a consistent employee experience.
• Manage day-to-day HR administration and maintain accurate, complete, and up-to-date employee records in Rippling and other People Ops systems.
• Audit contracts, time-off balances, personal information, and other employment records regularly; track artist retention status and help ensure contract extensions are confirmed, submitted, and signed.
• Build strong relationships with artists and be their go-to contact for questions, guidance, and support, connecting them with the right People Ops team member when needed.
• Respond to employee and manager requests promptly, escalating matters to the appropriate People Ops team member when needed.
• Coordinate performance reviews, exit interviews, employee engagement activities, and other recurring HR programs and processes.
• Support employee communications and People & Culture initiatives, including learning and development programs, engagement surveys, benefits info sessions and other studio-wide projects.
• Support the People Ops Lead in weekly meetings with production leaders and follow up on related employee and contract matters.
• Identify and help implement improvements to HR processes, documentation, and employee experience.
• Handle confidential employee information with professionalism, discretion, and sound judgment, and provide other administrative support to the People Ops team as needed.

Requirements

What You'll Bring

• 1-2 years of direct HR experience, ideally in an HR Coordinator, People & Culture Coordinator, HR Administrator, or similar role.
• Experience working across multiple areas of HR, with hands-on onboarding experience being essential.
• Experience working as part of an HR or People team within a mid-sized organization.
• Exposure to a range of HR processes such as employee records, onboarding and offboarding, HR administration, employee support, engagement, performance processes, or HR programs.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and follow through on commitments.
• Strong communication and relationship-building skills, with the ability to work effectively with employees, managers, and colleagues across the organization.
• A high degree of professionalism, discretion, and good judgment when handling confidential and sensitive employee information.
• Proficiency with spreadsheets, HRIS platforms, and other HR systems. Experience with Rippling is an asset.
• Experience coordinating with multiple internal teams such as Recruitment, IT, Payroll, managers, or operations teams
• Experience providing employee-facing support or acting as a first point of contact for HR-related questions.
• A proactive, service-oriented mindset with a willingness to learn and take on new areas of responsibility.
• An interest in developing a broad HR skill set and contributing to projects beyond day-to-day administration.
• Ability to work a minimum of 2 days per week on-site, including in-studio attendance during onboarding and predetermined Rush Weeks.

Benefits

Pay Range: CAD $55,000 - $65,000 annual

Flexible work environment, Extended Health and Wellness from day 1, and RRSP matching are just some of the benefits.

At Bardel, we recognize that flexibility is key to doing great work. Our hybrid work environment is a valued perk designed to support individual accountability and empower our teams to work where they’re most productive. We offer the choice to work remotely, balanced with intentional in-person time for collaboration, creativity, and team building.

This role requires in-studio attendance at our Vancouver studio during onboarding and predetermined Rush Weeks.