People & Culture (HR) Administrator

Prodigy Group; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Annual bonus

Competitive pay and vacation package

People-first culture and social events

Job summary

Prodigy Group, a North American construction management firm with offices in Toronto, is seeking an entry-level People & Culture Administrator in Toronto. You will support recruitment coordination, onboarding, employee records, HR documentation, benefits and payroll administration, communications, and People & Culture initiatives.

The ideal candidate is organized, reliable, confidential, and eager to learn, with a diploma or degree in HR and strong MS Office skills.

Qualifications

• Diploma, certificate, or degree in Human Resources or related field.
• Strong written and verbal communication skills.
• Attention to detail, organization, and confidentiality.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Comfortable learning HR systems, payroll systems, ATS, and other tools.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support recruitment coordination, including job postings and interview scheduling.
• Assist onboarding, collect documentation, and organize first-day logistics.
• Maintain employee records and HR documentation.
• Prepare HR letters and other employment documents.
• Support benefits administration and payroll-related tasks.
• Assist with HRIS data entry, reporting, and changes.

Skills

HR systems

Microsoft Office

Communication

Organization

Confidentiality

Multitasking

Education

HR-related diploma/certificate/degree

Tools

HRIS

Payroll systems

Applicant Tracking System

Job description

Prodigy is looking for a People & Culture Administrator to support the day to day operations of our People & Culture team. This is an entry level opportunity for someone who is organized, detail oriented, professional, and interested in growing their career in Human Resources. In this role, you will support recruitment coordination, onboarding, employee records, HR documentation, benefits and payroll administration support, employee communications, and general People & Culture initiatives. The ideal candidate is approachable, reliable, confidential, and eager to learn.

Who We Are:

Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.

At Prodigy, our people serve as the driving force behind our path towards greatness. This collective dedication, encompassing our executive team, senior management, and our highly talented field-level professionals, has propelled Prodigy to rapid success and a solid industry reputation. In doing so, we've built a diverse and inclusive team where each member's unique experiences and perspectives enrich our collective journey. Our commitment is to ensure that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.

If you're someone who finds inspiration in these types of projects and shares our commitment to relationships, trust, accountability, Inclusivity, and honesty, we invite you to become a part of our team.

Please visit our website to learn more about our organization.

As the People & Culture Administrator, you will support the team with:

• Supporting recruitment coordination, including job postings, interview scheduling, candidate communication, reference checks, background checks, and recruitment tracking.
• Assisting with onboarding activities, including preparing onboarding materials, coordinating new hire documentation, tracking required forms, and supporting first day logistics.
• Maintaining accurate and up to date employee records, files, and HR documentation.
• Preparing employment related documents, including change letters, confirmation letters, and other HR documentation.
• Supporting benefits administration, including enrolments, changes, terminations, and basic employee inquiries.
• Assisting with payroll related administration by tracking employee changes, updates, and required documentation.
• Supporting HRIS updates, data entry, reporting, and employee information changes as required.
• Responding to general employee inquiries and escalating more complex matters as required.
• Assisting with employee engagement initiatives, company events, and internal communications.
• Supporting offboarding activities, including resignation tracking, exit interview coordination, return of company property, and final documentation.
• Assisting with maintaining and organizing HR templates, forms, policies, process documents, and shared department resources.
• Maintaining confidentiality and handling employee information with professionalism and discretion.

About You:

The successful candidate will have the following:

• Diploma, certificate, or degree in Human Resources, or a related field is required.
• Previous HR related experience is considered an asset.
• Strong written and verbal communication skills.
• Strong attention to detail, accuracy, organization, and confidentiality.
• Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Comfortable learning HR systems, payroll systems, applicant tracking systems, and other administrative tools.
• Ability to manage multiple priorities in a fast paced environment.
• Professional, approachable, and able to communicate effectively with employees, candidates, managers, and external partners.
• Positive attitude and genuine interest in building a career in Human Resources.
• Competitive pay and vacation package
• Annual performance based bonus
• A fun, people-first culture with regular social events and celebrations

Approximate Annual Salary Range for this role: $50,000 - $60,000

Final compensation is determined based on experience, certifications, education/training, work location, and the size and the complexity of the projects assigned.

This posting is for an existing vacancy within our organization.

Artificial Intelligence (AI) Use:

We may use technology to support the initial application review; however, final decisions are always made by our hiring team after reviewing applications and completing interviews.

Prodigy Group is strongly committed to an inclusive selection process, being barrier‑free, and fostering a workforce that reflects the diversity of the community. We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas. Prodigy Group provides accommodation, accessible formats, and communication support for the recruitment process upon request. Please contact us at [e-mail] if you require accommodation at any stage in the recruitment process.