People & Culture Assistant

Mitel Networks; Ottawa; Hybrid; CAD 55,000 - 62,000; Full time

Benefits offered by this job

Medical insurance and dental coverage

RRSP matching

Paid time off

Job summary

Mitel Networks in Ottawa, Canada, is seeking a passionate HR professional to join the HR-People & Culture Team supporting the Americas region. You will provide first-line HR support to managers and employees, assist with onboarding, and coordinate talent acquisition activities.

The role requires discretion, strong organizational skills, and the ability to work remotely with occasional in-person meetings in a fast-paced environment.

Qualifications

• Strong HR knowledge across Canada/US
• Experience in Talent Acquisition duties
• Excellent communication and confidentiality skills

Responsibilities

• Provide first-line HR support to managers and employees in the Americas region
• Post job ads and coordinate interview schedules
• Assist with offer letters, contracts and onboarding documentation
• Conduct reference/background checks and headcount tracking
• Maintain electronic files and respond to policy queries

Skills

HR support

Verbal/written communication

Organization

Discretion

Education

Bachelor's degree or college degree

High school diploma + relevant experience

Tools

HRIS

Workday

Job description

At Mitel, you will have the opportunity to help businesses connect, collaborate and provide better experiences for our customers. You will deliver valuable contributions in creating business success within our global organization utilizing your unique attributes, skills and experience.Please take a moment to look over this opportunity and if interested, feel free to send us your application. If this is not the right opportunity for you, you can also sign up for Job Alerts by creating an account. This will give you a profile that you can use for all future applications, and you will be notified whenever a new position that matches your criteria becomes available.We are seeking a passionate, dynamic, organized self-starter to join our HR-People & Culture Team to support the Americas region. This position is critical in providing great HR support and creating a positive employee experience.The ideal candidate is self-driven with strong organizational skills, and able to work in a fast-paced environment with changing priorities. Candidates with a strong sense of accountability and a desire to learn are encouraged to apply.Overview:This is an individual contributor role where a high degree of self-direction is required. This role will deal with confidential information and/or issues requiring discretion. Provide first-line support to managers and employees in the Americas region; respond to internal and external customers promptly.Responsibilities:Acts as a point of contact for employee general queries including policies and procedures to employees or job applicantsPost job ads, coordinate candidates interview schedules, screens and other Talent Acquisition dutiesEnsures compliance to state, fed, provincial laws regarding hiring practices and proceduresAssist in preparation of offer letters and contracts.Support pre-employment checks such as reference, background, and eligibility verificationMay conduct employee exit interviews and provide general statistics including headcount tracking.Organize and maintain e-files and records.Assist the TA team to ensure timely and proper completion of onboarding documentation for new hiresOther duties as requiredRequirements:Bachelor's or college degree preferred or high school diploma + relevant experience preferredExcel proficiency including VLOOKUP and pivot tables required.Previous experience with HRIS; experience with Workday helpfulKnowledge of employment law in Canada and US preferred.Strong verbal/written communication skills; Ability to maintain strict confidentialityDetail oriented, excellent organizational and problem-solving skills, accuracy is essential, outstanding follow-through and attention to detailAbility to work remotely and autonomously to meet required deadlines and accountabilities. Weekly office attendance for in person meetings may be requiredAdditional Skills (Advantageous):Bi-lingual (English and Spanish) beneficial.Vacancy: replacementSalary range: CAD $55,000-$62,000Mitel offers a comprehensive benefit program which includes Medical, Dental, Vision, Life and Disability Insurance, RRSP matching, Paid time off (holiday, vacation and sick), Employee Assistance Program, Reward and Recognition Programs and more! Benefits may vary based on full-time or part-time employee status.For more information, visit www.mitel.com and follow us on Twitter @MitelTo ensure our hiring process is fair, efficient, and transparent, we want to inform all applicants that we may use Artificial Intelligence (AI) technologies, including third party tools to screen resumes and match candidates to job opportunities based on their skills and experience. All applications are also reviewed by our hiring team, and final decisions are made by our hiring managers. Kindly review our privacy policy (Mitel Privacy Policy) for more information and to understand how to exercise any of your rights.Mitel is committed to achieving workforce diversity and creating an inclusive working environment. Diversity makes sense for us, for our customers and for our future. We value different perspectives, skills and experiences, and welcome applications from all sections of the community.We welcome candidates with disabilities and will make accommodations throughout all stages of the recruitment and selection process. If you require a disability-related accommodation, please send an e-mail to [e-mail] or call 844-YES-MITEL (844-937-6483). Mitel will consult with all applicants with disabilities who request accommodation to ensure that the accommodation provided is suitable for the applicant’s individual accessibility needs.#LI-DD1