People and Culture Coordinator

Pagnotta; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Job summary

Pagnotta Inc. is seeking a People and Culture Coordinator to support HR operations across Western Canada. The role focuses on recruitment, onboarding, employee administration, and TFW/immigration coordination, working with the People and Culture Manager and site leaders.

You will manage candidate communications, staffing trackers, onboarding checklists, and ensure compliance with LMIA and work permit requirements; help maintain confidential personnel files and HRIS data.

Qualifications

• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
• 3-5 years of experience in Human Resources or a similar role.
• Previous experience in the construction industry is preferred.
• Experience in HR administration, recruitment, or onboarding preferred; exposure to TFW/immigration processes is an asset.
• Strong organizational skills, attention to detail, follow-through, and ability to manage competing deadlines.
• Professional written and verbal communication skills and sound judgment when handling confidential information.
• Proficiency with Microsoft Office and ability to learn HRIS, applicant tracking, and payroll systems; BambooHR and JazzHR experience is an asset.

Responsibilities

• Coordinate recruitment activities for office, field, and project-based positions, including preparing and posting job advertisements, screening applications, arranging interviews, and communicating with candidates and hiring managers.
• Maintain recruitment trackers, candidate records, and job posting activity; support hiring plans and follow-up with project teams.
• Prepare offer letters, employment agreements, and pre-employment documentation for review and approval; coordinate reference checks and other required pre-employment steps.
• Coordinate onboarding for new hires, including collecting required forms, confirming employment eligibility, arranging orientations, and ensuring employee information is entered accurately into HR systems.
• Work with payroll, safety, and site leadership to coordinate start dates, employee setup, required training, and access to relevant systems or programs.
• Maintain complete and confidential personnel files; process employee changes, transfers, status updates, and offboarding documentation as directed.
• Respond to routine employee questions and direct sensitive or complex matters to the HR Manager.
• Serve as an administrative point of contact for TFW employees and external immigration consultants, under the oversight of the HR Manager.
• Coordinate documentation and timelines for LMIA applications, CUSMA and other applicable work permit pathways, work permit extensions, and permanent residence (PR) support processes.
• Gather employer and employee supporting documents; assist with job offers, employer letters, application packages, and consultant information requests.
• Maintain immigration and work authorization trackers, including permit conditions, work locations, expiry dates, renewal milestones, and follow-up deadlines; flag compliance concerns promptly.
• Coordinate onboarding of foreign workers, including arrival/start-date logistics, document verification, orientation, and communication with operations and payroll.
• Track approved employee payroll deductions or repayment arrangements where legally permissible and authorized; coordinate accurate setup with payroll and ensure employer-paid immigration costs are not improperly charged to workers.
• Support recordkeeping and audit readiness for employer immigration obligations; refer legal interpretations and immigration advice to authorized consultants and the HR Manager.
• Maintain accurate HRIS records, recruitment files, onboarding checklists, and standardized templates.
• Assist with employee communications, reporting, and HR projects, including process improvements and policy rollouts.
• Support tracking of probationary periods, performance review deadlines, training records, and other HR follow-up items.
• Handle personal and employment information with discretion and follow company policies and applicable privacy and employment standards requirements.

Skills

Strong organizational skills

Attention to detail

Professional written and verbal comms

Time management

Confidentiality

Education

Post-secondary education in HR / Business Administration

Equivalent education + experience

Tools

BambooHR

JazzHR

Microsoft Office

HRIS systems

Job description

CHANGING SKYLINES, BUILDING FUTURES

Do you want to be part of a close-knit, family-run organization where your hard work is appreciated, your input is valued, and your career growth is supported? If you're looking for a financially rewarding yet challenging position that promotes both personal and professional growth, we'd love to hear from you.

Pagnotta Inc. is a mid-sized, full-service provider of concrete, construction, and tower crane & hoist services with job sites throughout Western Canada. We provide value-added construction services to our clients by creating successful partnerships throughout the construction process. Learn more at www.pagnotta.ca.

Compensation & Benefits

• RRSP and TFSA Matching – up to combined 4% after 90 days of employment

• Paid Time Off – vacation, sick, and incidental days

• Comprehensive Benefits – 80% employer-paid health, dental, vision, and travel insurance for you and your family

• Insurance Coverage – AD&D, LTD, critical illness, life, and dependent life insurance
  

Role Overview

The People and Culture Coordinator supports day-to-day human resources operations across the company, with a primary focus on recruitment, onboarding, employee administration, and Temporary Foreign Worker (TFW) and immigration-related coordination. Working closely with the People and Culture Manager, operational leaders, employees, and external immigration consultants, this role helps ensure accurate records, timely hiring processes, and compliance with applicable employment and immigration requirements across Alberta, British Columbia, and Saskatchewan.

Recruitment & Hiring

• Coordinate recruitment activities for office, field, and project-based positions, including preparing and posting job advertisements, screening applications, arranging interviews, and communicating with candidates and hiring managers.

• Maintain recruitment trackers, candidate records, and job posting activity; support hiring plans and follow-up with project teams.

• Prepare offer letters, employment agreements, and pre-employment documentation for review and approval; coordinate reference checks and other required pre-employment steps.

Onboarding & Employee Administration

• Coordinate onboarding for new hires, including collecting required forms, confirming employment eligibility, arranging orientations, and ensuring employee information is entered accurately into HR systems.

• Work with payroll, safety, and site leadership to coordinate start dates, employee setup, required training, and access to relevant systems or programs.

• Maintain complete and confidential personnel files; process employee changes, transfers, status updates, and offboarding documentation as directed.

• Respond to routine employee questions and direct sensitive or complex matters to the HR Manager.

Temporary Foreign Workers & Immigration Coordination

• Serve as an administrative point of contact for TFW employees and external immigration consultants, under the oversight of the HR Manager.

• Coordinate documentation and timelines for Labour Market Impact Assessment (LMIA) applications, CUSMA and other applicable work permit pathways, work permit extensions, and permanent residence (PR) support processes.

• Gather employer and employee supporting documents; assist with job offers, employer letters, application packages, and consultant information requests.

• Maintain immigration and work authorization trackers, including permit conditions, work locations, expiry dates, renewal milestones, and follow-up deadlines; flag compliance concerns promptly.

• Coordinate onboarding of foreign workers, including arrival/start-date logistics, document verification, orientation, and communication with operations and payroll.

• Track approved employee payroll deductions or repayment arrangements where legally permissible and authorized; coordinate accurate setup with payroll and ensure employer-paid immigration costs are not improperly charged to workers.

• Support recordkeeping and audit readiness for employer immigration obligations; refer legal interpretations and immigration advice to authorized consultants and the HR Manager.

HR Operations & Compliance

• Maintain accurate HRIS records, recruitment files, onboarding checklists, and standardized templates.

• Assist with employee communications, reporting, and HR projects, including process improvements and policy rollouts.

• Support tracking of probationary periods, performance review deadlines, training records, and other HR follow-up items.

• Handle personal and employment information with discretion and follow company policies and applicable privacy and employment standards requirements.

Qualifications & Skills

• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.

• 3-5 years of experience in Human Resources or a similar role.

• Previous experience in the construction industry is preferred.

• Experience in HR administration, recruitment, or onboarding preferred; exposure to TFW/immigration processes is an asset.

• Strong organizational skills, attention to detail, follow-through, and ability to manage competing deadlines.

• Professional written and verbal communication skills and sound judgment when handling confidential information.

• Proficiency with Microsoft Office and ability to learn HRIS, applicant tracking, and payroll systems; BambooHR and JazzHR experience is an asset.

Scope & Accountability

This position coordinates and administers HR processes; final approvals, employee relations decisions, policy interpretation, and overall immigration strategy remain with the People and Culture Manager and authorized decision-makers. Duties may evolve based on operational needs.