Part-Time Administrative Assistant – Rehab Services

IWK Health; Halifax; On-site; CAD 33,000 - 37,000; Part time

Job summary

IWK Health in Halifax is seeking a part-time Administrative Assistant II for a temporary short-assignment (40% FTE) until February 2027. Start ASAP.

You will provide high-quality administrative support to Rehabilitation Services teams, manage communications, documents, scheduling, and data entry, and assist with budget tracking and office operations. The role requires a high school diploma or secretarial diploma, and experience with MS Office and medical terminology.

Qualifications

• Minimum high school diploma or GED.
• Graduate of a recognized Secretarial or Office Administration diploma program.
• Minimum six (6) months of related administrative/secretarial experience required. Three (3) years preferred.
• Keyboarding speed of 60 wpm.
• Advanced working knowledge of Windows, MS Office, spreadsheets, and database programs.
• Knowledge of medical terminology.
• Demonstrated excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Ability to work collaboratively with team members and stakeholders.

Responsibilities

• Facilitates highly functioning communication processes with teams.
• Liaises with clients, families, staff, students, vendors, and external partners in a courteous and professional manner.
• Scans documents into the CIS.
• Responds to telephone/e-mail inquiries and communicates messages accurately.
• Maintains office filing system and records for efficient storage and retrieval.
• Assists with budget tracking and monitors expenditures.
• Supports Rehabilitation Service administrative coverage and operations.
• Manages inventory of office supplies and orders as required.
• Supports intake processes including referrals, scheduling, forms, and chart prep.

Skills

Interpersonal communication

Written communication

Time management

Organizational skills

Initiative

Team collaboration

Independent work

Attention to detail

Education

High School Diploma or GED

Office Administration diploma

Tools

MS Office

Windows

Spreadsheets

Database programs

Oracle CIS

Job description

IWK Health in Halifax is seeking a part-time Administrative Assistant II for a temporary short-assignment (40% FTE) until February 2027. Start ASAP.

You will provide high-quality administrative support to Rehabilitation Services teams, manage communications, documents, scheduling, and data entry, and assist with budget tracking and office operations. The role requires a high school diploma or secretarial diploma, and experience with MS Office and medical terminology.