Payroll Supervisor

DRPS- Durham Regional Police Service; Whitby; On-site; CAD 110,000 - 135,000; Full time

Benefits offered by this job

Competitive Salary

OMERS Pension Plan

Health & Dental Benefits

Generous Paid Time Off

Professional Development

Wellness Programs

Job summary

Durham Regional Police is seeking a Payroll Supervisor to lead the delivery of payroll services for the Service, coordinating with the Finance Department to ensure timely and accurate employee payments across all departments.

You will supervise payroll staff, ensure compliance with collective agreements and relevant legislation, develop budgets and forecasts, and drive continuous process improvement while delivering training and expert support to internal clients.

Qualifications

• University degree in a business or related discipline.
• Certified Payroll Leadership Professional (PLP) designation.
• Minimum 4 years of related experience including payroll systems and governance.
• Experience interpreting and administering collective agreements; applicable legislation.

Responsibilities

• Supervise and oversee the delivery of payroll processes for the Service.
• Ensure compliance with collective agreements and legislation (ESA, Income Tax Act, CPP, EI, Privacy, WSIB, CRA).
• Develop and manage payroll budgets and forecasts; review complex payments.
• Provide coaching, mentorship and training for payroll staff.
• Serve as subject matter expert for payroll systems and concepts (PeopleSoft HCM, Time & Labour).

Skills

PeopleSoft HCM

Microsoft Excel

PowerPoint

Visio

Access

Education

PLP designation

Tools

PeopleSoft HCM module

Job description

We value our employees and provide a comprehensive benefits package designed to support your well-being and future. Our offerings include:

• Competitive Salary - Your expertise is valued. We offer a strong, competitive salary that reflects your skills and experience.
• OMERS Pension Plan - Secure your future with our employer-supported pension plan.
• Comprehensive Health & Dental Benefits - Extensive coverage for you and your family.
• Generous Paid Time Off - Vacation, sick leave, and parental leave.
• Professional Development & Growth - Access opportunities for training, professional development, and specialized career pathways to help you excel.
• Dedicated Wellness Programs - Your mental and physical health are essential. Benefit from
  wellness resources, mental health supports, and programs designed to help you thrive.

Branch and Unit

Facilities Management

Employment Type

Administrative Support / Finance

Civilian Posting

Reporting to the Manager of Finance, this position is responsible for the delivery of payroll services to the employees of the Durham Regional Police Service. The Supervisor provides direction, guidance and professional development to a team of payroll staff. The Supervisor establishes and maintains relations with internal and external clients, maintains payroll systems and supports continuous process improvement.

DUTIES & RESPONSIBILITIES

Supervise and oversee the delivery of payroll processes for the Service, in cooperation with the

Regional of Durham Finance Department

Ensure compliance with 3 collective agreements, command employment agreements, and other employment-related agreements

Ensures that payroll policies are designed to comply with relevant legislation, such as Employment Standard Laws, Income Tax Act (withholdings), Canada Pension Plan, Employment Insurance Act, Privacy Legislation (PIPEDA), Workplace Safety and Insurance Board (WSIB), and Canada Revenue Agency requirements

Ensure that all special payments required by employment agreements are accurately assigned in accordance with those agreements, such as taxable benefits for personally assigned vehicles

Supervise the payroll team in the day-to-day activities, as well as providing guidance and direction for escalated or challenging issues. Provide coaching and mentoring to the payroll team to develop and enhance skills, knowledge and abilities

Assist the Manager, Finance with the development of payroll budgets and financial forecasts.

Review and approve all complex payroll payments, such as, but not limited to: Employment separation final payments, employee payment issues (over/under payments), severance and salary continuance payments

Develop and support effective and efficient payroll business practices and ensure that user guides and training documentation are available, as required

Serve as the functional/subject matter expert for payroll systems and concepts (systems: PeopleSoft HCM module, Time & Labour systems);

employment-related agreements

Ensures that payroll policies are designed to comply with relevant legislation, such as Employment

Standard Laws, Income Tax Act (withholdings), Canada Pension Plan, Employment Insurance Act,

Privacy Legislation (PIPEDA), Workplace Safety and Insurance Board (WSIB), and Canada Revenue

Agency requirements

Ensure that all special payments required by employment agreements are accurately assigned in

accordance with those agreements, such as taxable benefits for personally assigned vehicles

Supervise the payroll team in the day-to-day activities, as well as providing guidance and direction for

escalated or challenging issues. Provide coaching and mentoring to the payroll team to develop and

enhance skills, knowledge and abilities

Assist the Manager, Finance with the development of payroll budgets and financial forecasts.

Review and approve all complex payroll payments, such as, but not limited to: Employment separation

final payments, employee payment issues (over/under payments), severance and salary continuance

payments

Develop and support effective and efficient payroll business practices and ensure that user guides and

training documentation are available, as required

Serve as the functional/subject matter expert for payroll systems and concepts (systems: PeopleSoft

HCM module, Time & Labour systems);

• Provide expert advice, direction or recommendations that will assist in the maintenance, development and improvement of the modules
• Manage the approval of user security for all payroll related systems.
• Develop and deliver training programs related to the use of payroll systems and concepts (formal quarterly training for new hires & newly promoted members; regular training for payroll staff, ad-hoc for senior leadership)

Development of virtual, on-line (self-service) training options for payroll systems and concepts

Serve as the OMERS administrator for the Service, ensuring that internal policies and business

practices are in compliance with OMERS requirements and other related pension legislation

Payroll related reporting, for example: completion of annual Statistics Canada survey, Municipal

Benchmarking Network (MBN Canada) submission review and analysis and other ad-hoc reporting

required for Senior Leadership or the Police Services Board

Payroll audits: standard periodic system audits, on-demand audits (i.e. time & labor) for Command to

ensure compliance with collective bargaining agreements, periodic for Legal Services to provide

relevant data to support collective bargaining negotiations

Lead Ad-hoc payroll related projects, for example: continuous process improvement, system

upgrade/implementation, payroll related audits etc.

Other duties, projects, as assigned (individual or group responsibilities)

Development of virtual, on-line (self-service) training options for payroll systems and concepts

Serve as the OMERS administrator for the Service, ensuring that internal policies and business

practices are in compliance with OMERS requirements and other related pension legislation

Payroll related reporting, for example: completion of annual Statistics Canada survey, Municipal

Benchmarking Network (MBN Canada) submission review and analysis and other ad-hoc reporting

required for Senior Leadership or the Police Services Board

Payroll audits: standard periodic system audits, on-demand audits (i.e. time & labor) for Command to

ensure compliance with collective bargaining agreements, periodic for Legal Services to provide

relevant data to support collective bargaining negotiations

Lead Ad-hoc payroll related projects, for example: continuous process improvement, system

upgrade/implementation, payroll related audits etc.

Other duties, projects, as assigned (individual or group responsibilities)

QUALIFICATIONS AND SKILLS

University degree in a business or related discipline

Certified Payroll Leadership Professional (PLP) designation, offered by National Payroll Institute

Minimum 4 years of related experience that includes the following:

• Experience interpreting and administering collective agreements;
• Experience interpreting related legislation, including assessing the impact of new/updated legislation
• Experience in the development of business practices and training documentation
• Experience identifying, recommending and implementing payroll solutions to increase efficiency, increase effectiveness or to reduce risk
• Participation in a system upgrade, preferably payroll or finance related
• Experience supporting the development of budgets, preferably payroll related
• Working knowledge of PeopleSoft Human Capital Management (HCM) module
• Intermediate to Advanced experience using Microsoft Excel to automate payroll related work
• (i.e. payroll reporting, payroll calculations, budget development, creation of employee tools etc.)

Demonstrated advanced level experience with large ERP systems and Microsoft applications (Excel, Visio, Access and PowerPoint)

Experience developing and delivering effective presentations utilizing technology such as PowerPoint

Demonstrated ability to deliver continuous process improvement through the identification,

recommendation and implementation of solutions to business problems, with the goals of improving operational efficiency, effectiveness and accuracy

Demonstrated ability to analyze, interpret reconcile and audit financial data

Demonstrated ability to relay complex financial concepts in understandable formats for users of all levels

Ability to negotiate and persuade others with competing interests to result in a consensus and/or

direction

Ability to maintain and have discretion regarding confidential information

Interpersonal and effective communication skills with multiple levels and sources for listening and comprehension

Well-developed time management, prioritization, multi-tasking and organizational skills

Proven ability to interact diplomatically, tactfully and confidentially with all levels of the service and the public

Salary Level

This is a Level 10 position starting at $122,442 (2025-2029 Collective Agreement)

Durham Regional Police is an equal opportunity employer.

We thank all applicants for their interest; however, only those selected will be contacted.

Contact

Applications for the above position will be accepted until 1600 hours on the closing date (Sept 22, 2026) of this posting. Questions may be directed to Ema Williams at [e-mail]