Payroll Specialist x 1-3

Vaco LLC; Acton; On-site; CAD 85,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco LLC in Canada is seeking a payroll professional to run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis, including wage calculations, deductions, overtime, incentives, and garnishments. You will coordinate with HR and site operations on employee records, timesheets, and benefits, and keep remittances and ROEs accurate.

The role requires at least five years of experience, strong knowledge of Canadian payroll legislation, and the ability to

Qualifications

• At least five years of full cycle payroll experience across multiple provinces and US jurisdictions.
• Strong knowledge of Canadian payroll legislation; US payroll knowledge is a plus.
• Detail-oriented and deadline-driven, able to resolve discrepancies and communicate with employees and government agencies.

Responsibilities

• Run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis.
• Maintain payroll data integrity by coordinating with HR and site operations on records, timesheets, and benefits.
• Prepare year-end filings, support audits, and stay current on payroll legislation to ensure compliance.

Skills

Full cycle payroll

Canadian payroll knowledge

US payroll knowledge

Attention to detail

High-volume processing

Job description

Run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis, including wage calculations, deductions, overtime, incentives, and garnishments.Maintain the i... Show more

About the Opportunity

• Run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis, including wage calculations, deductions, overtime, incentives, and garnishments
• Maintain the integrity of payroll data by coordinating with HR and site operations on employee records, timesheets, and benefits, and keep remittances, RRSP billings, and ROEs accurate and on time
• Prepare year-end tax filings and ad hoc reporting, support audits, and stay current on federal and provincial payroll legislation to keep processes compliant

About You

• A payroll professional with at least five years of full cycle experience, comfortable with manual and high-volume processing across multiple provinces and US jurisdictions
• Strong working knowledge of Canadian payroll legislation and basic accounting principles, with US payroll knowledge considered a plus
• Detail-oriented and deadline-driven, able to resolve discrepancies independently and communicate clearly with employees and government agencies

Pay Range

$85,000 - $95,000 per year

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience, and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here ( https://www.highspring.com/ai-use-notices/ ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.