Payroll Specialist (UKG) - Edmonton

Keolis; Edmonton; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading company is seeking a Payroll Specialist to manage payroll processing, ensuring compliance and accuracy. The ideal candidate should have strong experience in payroll systems, especially using UKG, and possess excellent analytical and organizational skills. This role plays a vital part in maintaining payroll integrity and employee satisfaction.

Qualifications

• Minimum 3 years of experience in a similar role.
• PCP certification or working towards it is an asset.
• Proficiency in payroll processing and software.

Responsibilities

• Manage payroll processing and ensure compliance with regulations.
• Oversee payroll accuracy and timely payments.
• Collaborate with HR and finance for payroll alignment.

Skills

Attention to detail

Organizational skills

Analytical skills

Problem-solving

Effective communication

Time management

Education

College diploma in Business Administration

Tools

UKG software (UltiPro)

Microsoft Excel

Job description

Role purpose : The Payroll Specialist will be responsible for managing and processing payroll for the organization, ensuring accuracy, compliance with regulations, and timely payment to employees. The ideal candidate will have expertise in using UKG software to streamline payroll processes and enhance reporting capabilities.

Knowledge and Experience :

• College diploma (DEC) in Business Administration or equivalent
• Minimum of 3 years of experience in a similar role
• PCP certified or working towards their PCP qualification would be an asset
• Knowledge of the UltiPro system (UKG, Ultimate or Kronos)
• Proven experience in payroll processing
• Proficiency in payroll software and Microsoft Excel

Skills :

• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication skills, both written and verbal
• Excellent time management skills with ability to prioritize in a fast-paced environment to meet payroll deadlines

Key Accountabilities :

Key Responsibilities

• Process payroll for employees, ensuring accurate calculations of wages, deductions, and benefits.
• Utilize UKG software to manage payroll systems, including inputting data, generating reports, and troubleshooting issues.
• Ensure compliance with payroll regulations and tax laws, keeping up to date with changes in legislation.
• Maintain employee records and payroll documentation, ensuring confidentiality and security of sensitive information.
• Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
• Collaborate with HR and finance departments to ensure alignment on payroll-related matters.
• Assist with audits related to payroll and ensure compliance with internal policies and procedures.
• Prepare and submit payroll tax filings and ensure timely payments to tax authorities.
• Generate all payroll-related reports using the payroll system.
• Issue Records of Employment (ROE) within legislated timelines.
• Participate in the reconciliation of T4 slips and RL-1 at year-end.
• Manage and track vacation and sick leave banks.
• Act as the go-to person for all payroll-related inquiries
• Manage and track vacation and sick leave banks
• Ability to communicate effectively and maintain highest level of company standards
• Verify timekeeping records and consult supervisors / managers about any discrepancies
• Manually enters ad hoc time, such as meetings, to employees’ timecards
• Process involuntary deductions such as levies and garnishments
• Maintains payroll and related records recording the accumulation and use of vacations, PTO and sick days
• Contact various department supervisors / managers for any missed times
• Other duties as assigned

Business Processes

• Oversee and direct all payroll preparation according to CBA – collective bargaining agreements, policies, and procedures
• Develop systems to process payroll account transactions
• Ensure compliance with applicable laws and payroll tax obligations
• High level of expected collaboration with Human Resources, Corporate Payroll, and Corporate Time & Attendance
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions

Reporting

• Accrued payroll and Accrued vacation / PTO reporting
• Ad hoc requests

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