Payroll Specialist (UKG) - Edmonton

Keolis Commuter Services; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

Keolis Commuter Services is seeking a Payroll Specialist to manage payroll processing and ensure accuracy and compliance with regulations. The ideal candidate will have experience with UKG software, strong analytical skills, and the ability to communicate effectively. This role includes various responsibilities such as payroll management, employee inquiries, and collaboration with HR and finance departments.

Qualifications

• 3 years of experience in a payroll role is required.
• PCP certification or working towards it is an asset.
• Knowledge of payroll regulations and compliance.

Responsibilities

• Process payroll ensuring accuracy and compliance.
• Utilize UKG software for payroll management and reporting.
• Respond to employee inquiries related to payroll and benefits.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication

Time management

Education

College diploma in Business Administration

Tools

UKG software

Microsoft Excel

Job description

Role purpose:The Payroll Specialist will be responsible for managing and processing payroll for the organization, ensuring accuracy, compliance with regulations, and timely payment to employees. The ideal candidate will have expertise in using UKG software to streamline payroll processes and enhance reporting capabilities.

Knowledge and Experience:

• College diploma (DEC) in Business Administration or equivalent
• Minimum of 3 years of experience in a similar role
• PCP certified or working towards their PCP qualification would be an asset
• Knowledge of the UltiPro system (UKG, Ultimate or Kronos)
• Proven experience in payroll processing
• Proficiency in payroll software and Microsoft Excel

Skills:

• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication skills, both written and verbal
• Excellent time management skills with ability to prioritize in a fast-paced environment to meet payroll deadlines

Key Accountabilities:

Key Responsibilities

• Process payroll for employees, ensuring accurate calculations of wages, deductions, and benefits.
• Utilize UKG software to manage payroll systems, including inputting data, generating reports, and troubleshooting issues.
• Ensure compliance with payroll regulations and tax laws, keeping up to date with changes in legislation.
• Maintain employee records and payroll documentation, ensuring confidentiality and security of sensitive information.
• Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
• Collaborate with HR and finance departments to ensure alignment on payroll-related matters.
• Assist with audits related to payroll and ensure compliance with internal policies and procedures.
• Prepare and submit payroll tax filings and ensure timely payments to tax authorities.
• Generate all payroll-related reports using the payroll system.
• Issue Records of Employment (ROE) within legislated timelines.
• Participate in the reconciliation of T4 slips and RL-1 at year-end.
• Manage and track vacation and sick leave banks.
• Act as the go-to person for all payroll-related inquiries
• Manage and track vacation and sick leave banks
• Ability to communicate effectively and maintain highest level of company standards
• Verify timekeeping records and consult supervisors/managers about any discrepancies
• Manually enters ad hoc time, such as meetings, to employees’ timecards
• Process involuntary deductions such as levies and garnishments
• Maintains payroll and related records recording the accumulation and use of vacations, PTO and sick days
• Contact various department supervisors/managers for any missed times
• Other duties as assigned

Business Processes

• Oversee and direct all payroll preparation according to CBA – collective bargaining agreements, policies, and procedures
• Develop systems to process payroll account transactions
• Ensure compliance with applicable laws and payroll tax obligations
• High level of expected collaboration with Human Resources, Corporate Payroll, and Corporate Time & Attendance
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions

Reporting

• Accrued payroll and Accrued vacation/PTO reporting