Payroll Specialist - UKG

ManpowerGroup, Inc.; Milton; Hybrid; CAD 85,000 - 92,000; Full time

Job summary

ManpowerGroup, Inc. in Milton, Ontario is seeking a Senior Payroll Specialist with 5–7 years of Canadian payroll experience. You will process bi-weekly and semi-monthly payrolls in UKG, manage year-end activities, and ensure accuracy and compliance across provinces.

The role requires strong knowledge of Canadian payroll legislation, proficiency in Excel, and experience with UKG; ADP is a plus. Hybrid work with 1 day remote, salary around CAD 85,000–92,000 per year.

Qualifications

• Minimum 5 years of progressive Canadian payroll experience in a complex environment.
• Strong knowledge of Canadian provincial payroll legislation and compliance, including Quebec.
• UKG and ADP knowledge is a strong asset; proficiency in Excel.
• NPI PCP or PLP designation strongly preferred.
• Must have experience with UKG to be considered.

Responsibilities

• Process bi-weekly and semi-monthly payrolls in UKG, including opening, loading, balancing, auditing, and closing cycles.
• Handle regular and off-cycle payrolls, bonuses, retroactive pay, adjustments, and corrections.
• Validate inputs such as new hires, terminations, leaves, deductions, and taxable benefits.
• Conduct payroll checks, reconciliations, and audits for accuracy and compliance.
• Coordinate payroll funding with banking partners and approvals for final payrolls.
• Lead year-end activities (T4, RL-1, T4A, CSST/QC benefits, EHT, etc.).
• Prepare payroll reports for Finance and audits; maintain payroll records.

Skills

Payroll processing

Canadian payroll compliance

Attention to detail

Organizational skills

Regulatory knowledge

Education

Post-secondary education in payroll, accounting, business administration

Tools

UKG

ADP

Microsoft Excel

Job description

Our growing Milton client who is a leader in manufacturing is looking for a Payroll Specialist to join their team. The ideal candidate will have a minimum of 5-7 years payroll experience processing payroll in UKG and experience with ADP is an asset.

Responsibilities

• Process bi-weekly and semi-monthly payroll using UKG, including opening, loading, balancing, auditing, and closing payroll cycles
• Process regular and off-cycle payrolls, including bonuses, retroactive pay, adjustments, and corrections
• Validate payroll inputs such as new hires, terminations, leaves, benefit deductions, garnishments, and taxable benefits
• Conduct payroll checks, reconciliations, and audits to ensure accuracy and compliance
• Ensure appropriate payroll funding and liaise with banking partners as required
• Reviews and approvals for final payrolls processed
• Lead and support year-end payroll activities of preparation, reconciliation, adjustments, and filings. These activities include but not limited to T4, RL-1, T4A, WCB (Various provinces including Quebec CSST), Government Health Programs (EHT, QMD, MHT) and others as required.
• Perform complete calendar year end process including taxable benefit adjustments, pension adjustments, etc.
• Prepare payroll-related reports for Finance, Total Rewards, and internal or external audits
• Perform year end maintenance in payroll system (ie, Bank holidays, updated government related rates, updated benefit rates
• Support payroll tax compliance across Canadian jurisdictions, including Quebec
• Monitor legislative changes and recommend process or system updates to ensure ongoing compliance
• Maintain and update payroll systems and employee payroll records
• Support payroll-related system testing, upgrades, and enhancements
• Oversee processing of internal bonus and incentive programs
• Prepare and issue Records of Employment as required
• Responsible for any payroll related government audits or inquiries
• Primary backup to payroll preparation functions of HR, Payroll & Benefits Coordinator
• Direct involvement with future acquisitions and integration of additional team members onto Canadian payroll
• Primary resource for possible future projects including transitioning to a different payroll provider
• Deliver a high standard of service while maintaining confidentiality of sensitive payroll information

Education/Certification Requirements

• Secondary education is required; post-secondary education in payroll, accounting, business administration, or a related field is preferred
• Minimum 5 years of progressive Canadian payroll experience, in a complex environment
• Strong knowledge of Canadian provincial payroll legislation and compliance, including Quebec
• Demonstrated expertise in Canadian payroll legislation
• Knowledge of UKG and ADP is a strong asset, with an appetite to support future payroll system projects as well as advanced proficiency in Microsoft Excel
• National Payroll Institute (NPI) Payroll Compliance Professional/Practitioner (PCP) or Payroll Leadership Professional (PLP) designation is strongly preferred
• Strong organizational skills with the ability to manage competing priorities and meet deadlines
• Strong attention to detail, organizational skills, and understanding of payroll compliance requirements are required
• YOU MUST HAVE EXPERIENCE WITH UKG TO BE CONSIDERED.

Office Hours- 8:30am-5pm 4 days work in office and 1 work from home day

Salary 85K-92K.

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