Payroll Specialist (Non-Profit)

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

3 weeks vacation

15 PTO days

Benefits & pension

Job summary

Quantum Management Services Ltd. in Toronto is seeking a Payroll Clerk for a non-profit to manage semi-monthly payroll for 200+ staff. You will work with Finance and HR to ensure accuracy, compliance, and timely processing, including year-end activities and ROEs.

The role requires a post-secondary diploma, 1–2 years in payroll (non-profit preferred), strong knowledge of payroll legislation, and proficiency with HRIS systems. Hybrid work arrangement available and competitive benefits.

Qualifications

• Post-secondary diploma or degree; PCP certification preferred or equivalent experience.
• 1–2 years' payroll experience in non-profit/healthcare.
• Strong knowledge of payroll legislation, employment standards, and CRA regulations.
• Experience with HRIS/payroll systems (UltiPro considered an asset).
• Proficiency in MS Office, particularly Excel.

Responsibilities

• Process full-cycle semi-monthly payroll for salaried, contract, and hourly employees.
• Maintain payroll records and employee changes (promotions, terminations, salary adjustments).
• Reconcile and remit statutory deductions per regulations.
• Issue ROEs and respond to payroll inquiries.
• Assist in year-end payroll procedures and reporting.
• Maintain accurate payroll data within the HRIS.
• Assist in payroll reports, analyses, and variance reports.
• Assist in ensuring accurate labour costing and allocation across cost centres.
• Maintain payroll systems and support system upgrades as required.

Skills

MS Excel

Analytical skills

Attention to detail

Communication skills

Discretion with confidential info

Education

Post-secondary diploma or degree; PCP certification preferred or equivalent experience

Tools

HRIS/UltiPro (asset)

Job description

Position: Payroll Clerk (Non-Profit)
Location: Toronto (Hybrid 3 days onsite)
Salary: $55,000 - $60,000
Perks: 3 weeks of vacation + 15 PTO days + benefits & pension
Job Posting Type: Permanent / Open Vacancy

Our client, a non-profit located in the downtown core, is seeking a Payroll Clerk to join their team! Reporting to the Manager, Finance, the Payroll Clerk is responsible for the integrity, accuracy, and timely processing of a semi-monthly payroll for 200+ employees. This role works closely with Finance and Human Resources to ensure compliance with legislation and internal policies while resolving payroll-related inquiries.

Key Responsibilities

• Process full-cycle semi-monthly payroll for salaried, contract, and hourly employees
• Maintain payroll records and employee changes (promotions, terminations, salary adjustments, etc.)
• Reconcile and remit statutory deductions in accordance with regulatory requirements
• Issue Records of Employment (ROEs) and respond to payroll inquiries
• Assist in completing year-end payroll procedures and reporting
• Maintain accurate payroll data within the HRIS
• Assist in the preparation of payroll reports, analyses, and variance reports
• Assist in ensuring accurate labour costing and allocation across cost centres
• Maintain payroll systems and support system upgrades as required

Qualifications

• Post-secondary diploma or degree; PCP certification preferred or equivalent experience
• Minimum 1-2 years' experience in payroll within a non-profit or health care environment
• Strong knowledge of payroll legislation, employment standards, and CRA regulations
• Experience with HRIS/payroll systems (UltiPro considered an asset)
• Proficiency in MS Office, particularly Excel
• Strong analytical skills and attention to detail
• Ability to manage confidential information with discretion
• Excellent communication skills and ability to meet tight deadlines

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.