Payroll Specialist I

Carlisle Construction Materials; Calgary; Remote; CAD 65,000 - 85,000; Full time

Job summary

Carlisle Construction Materials is seeking a Payroll Administrator to manage full-cycle payroll and benefits deductions for Canadian employees from a remote home office.

You will ensure accuracy, compliance with federal and provincial rules, and timely year-end reporting, while collaborating with HR and operations to support payroll processes and employee queries.

Qualifications

• Post-secondary degree or diploma in accounting, payroll and benefits administration.
• Canadian Payroll Association Accreditation.
• 6+ years payroll experience managing 300+ employees across Canada.
• Québec payroll practices knowledge is an asset.

Responsibilities

• Manage the preparation, calculation and disbursement of wages and salaries for company employees and ensure payroll data integrity across systems.
• Establish policies to ensure payroll is properly prepared and distributed with accurate accounting entries.
• Maintain complete payroll files and respond to employee payroll and benefits queries professionally.
• Administer employee benefits programs including life insurance, medical, dental, disability, pension, RRSPs and union dues as they pertain to payroll.
• Communicate payroll changes to employees and coordinate with HR on requirements.
• Identify opportunities for process improvements and implement changes.
• Perform year-end reporting in a timely manner.
• Coach and mentor back-up staff to ensure continuity during absences.
• Other duties as assigned by HR Manager.

Skills

Communication skills

ADP Workforce Now

Organizational skills

Interpersonal skills

HRIS integration

MS Office

Education

Post-secondary degree or diploma in accounting, payroll and benefits administration

Canadian Payroll Association Accreditation

6+ years payroll experience (Canada)

Québec payroll knowledge (asset)

Tools

ADP Workforce Now

Microsoft Office (Word/Excel/PowerPoint)

Job description

Company Description

Carlisle Companies is a leading manufacturer of building envelope products and solutions that make buildings more energy efficient, durable, and sustainable.

We deliver roofing, insulation, waterproofing, and architectural systems for commercial and residential projects using a focus on innovation and continuous improvement to solve today’s challenges.

We’re equally committed to our people, prioritizing safety, inclusion, career growth development, tuition assistance, and excellent benefits.

Job Description

Job Summary

Effectively manage the full cycle for payroll and benefits deductions processing and related payroll administration activities for employees of the Company. Provide effective payroll-related communications and solutions to all stakeholders in operations. Promote and lead continuous improvement initiatives in payroll processing by researching and implementing best practices which are viable and cost effective.

Duties and Responsibilities:

• Manage the preparation, calculation and disbursement of wages and salaries for company employees and ensure the integrity of payroll related information on all systems as it relates to payroll processing.
• Establish policies and procedures to ensure that payroll is properly prepared and distributed and that all accounting procedures (journal entries and payroll account reconciliation’s) are accurate and meet internal and external audit requirements.
• Ensure accurate and complete personnel and payroll files are maintained for all employees and respond to employee queries concerning payroll and benefits deductions matters and benefits expense queries in a professional and discrete manner.
• Implement and administer the company’s employee benefits programs including, but not limited to, group life insurance, medical, dental, disability, pension, profit sharing, group RRSP’s, WCB, and union dues as they pertain to payroll.
• Ensure related materials and documentation with respect to payroll and withholdings/deductions are effectively communicated to employees when changes occur.
• Collaborate with human resources staff on issues impacting payroll processing or related payroll information requirements.
• Identify opportunities for procedural improvements and implement approved changes.
• Perform due diligence on employee terminations as they pertain to payroll processing ensuring full compliance with all payroll taxation regulations.
• Coach and mentor a staff member to be a competent back-up to the Payroll Administrator for ensure continuity during periods of absence.
• Complete year-end reporting requirements in a timely manner.
• Other related duties as assigned by the Manager, Human Resources, or his/her designate.

This is a fully remote professional position. The incumbent is expected to maintain a dedicated, secure, and ergonomically appropriate home office environment with reliable high-speed internet connectivity. This role requires the ability to work independently with minimal supervision while maintaining regular communication with colleagues and stakeholders through virtual collaboration tools.

Qualifications

Required Knowledge/Skills/Abilities:

• Excellent verbal and written communication skills and the ability to deal effectively with employees at all levels within the organisation.
• A comprehensive understanding of federal and provincial employment legislation and CRA rules and regulations as they pertain to payroll.
• Proficiency in ADP Workforce Now and accompanying reports.
• Well-developed skills in organization, problem solving, attention to detail and accuracy.
• Excellent interpersonal skills and the ability to convey payroll-related information to branch personnel.
• A working knowledge of how HRIS interfaces with payroll processing is desirable.
• Intermediate level Windows, Word and Excel, e-mail and PowerPoint.

Education and Experience:

• Post-secondary degree or diploma in accounting, payroll and benefits administration.
• Canadian Payroll Association Accreditation.
• 6 or more years payroll experience managing a diverse payroll of 300 employees or more, in Canada (across all provinces).
• Experience with Quebec payroll practices considered an asset.

Additional Information

At Carlisle, our culture is grounded in a shared commitment to our core values: Start with Safety, Focus on Customers, Act with Integrity, Pursue Excellence, Better Every Day, Drive Innovation, and Deliver Results. These values are not just words - they guide our behaviors, decisions, and actions every day. They are the foundation of our business and the reason for our continues success.

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